(Or any room, as a matter of fact)
There's no need to elaborate on how Microsoft Teams is changing the way we work today (And if there is, check out our Customer Stories page).
However, I sometimes get asked - What if we want to get some of the people in a conference room while others join remotely?
Fair question. The answer is: "You can".
If you're using Outlook and have the Teams Meeting add-on, you can schedule a Teams meeting and add a room to the meeting:
But if you try to schedule a meeting from Teams and look for a room to find its availability, you might face a challenge as Teams would not show any rooms:
Looking at theof the glass half full, This is a great opportunity to make some order in how users book rooms with Teams:
Teams takes advantage of Exchange's New-DistributionGroup cmdlet -RoomList switch. The RoomList switch specifies that all members of a specific distribution group are room mailboxes.
You can create as many distribution groups as you need - based on any parameter that you want. In my scenario, I chose to create two lists:
- One for rooms equipped with Surface Hubs
- One for rooms equipped with Skype Room Systems.
This way my users will know which collaboration devices are available for them when they book a room.
Creation process of the distribution groups is easy.
Connect to Exchange Online:
$365Cred = Get-Credential
$365Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://ps.outlook.com/powershell -Credential $365Cred -Authentication Basic –AllowRedirection
$ImportResults = Import-PSSession $365Session
Create the new distributiobn groups with the -RoomList switch:
New-DistributionGroup -Name “Surface Hubs” -Roomlist
Add rooms to the distribution groups:
Add-DistributionGroupMember -Identity “Surface Hubs” -Member “SurfaceHub01"
Log back into your Teams client and see the new lists:
Choose the available room from the list:
And you're all done:
The room is now booked. If you're using a Surface Hub or a Skype Room System the meeting will be displayed on the device.