Migrating IBM Lotus Notes and Domino Systems to the Cloud

Just imagine that I am an IT leader supporting a legacy Lotus Notes and Domino application… My dream getaway this summer is a stress-reducing, weekend trip. I’ll be on the beach with a great book, a sailboard and sunshine, with plans to return to an up-to-date email, calendaring and collaboration environment at the office on Monday.

Right now, I am giving my GPS a workout, charting drive times to favorite West Coast beaches. Yet, while I’m gone a lot of work will need to be underway. So, how can I make this move to the cloud a reality? What do I need to consider, and how can I expect to benefit from the migration? Luckily, I’ve just read the white paper, Migrating IBM Lotus Notes and Domino to the Cloud: Selecting Microsoft vs. Google, and found it is written specifically for IT teams considering just these transitions. Here are some highlights. 


Why Lotus migrations are underway 
I’ve learned that Godiva Chocolates, a company with 1400 employees, evaluated Google Gmail, LotusLive cloud-based email from IBM, and Microsoft online services as potential replacements for their aging IBM Lotus Notes email system. They also sought a better user interface than they had with Notes. Choosing Microsoft online services they saved US $250,000 annually, witnessed cost-effective, high availability, were more responsive to business needs, and increased the scalability of their productivity tools.

Not only that, the second largest pharmaceutical firm in the world, GlaxoSmithKline, made a global transition for all its employees from Lotus Notes, Domino and Postini services to Microsoft online services. They made the switch to become more effective in developing markets, improve collaboration with business partners, and lower costs in operations and investments. Using the services’ email and productivity tools hosted in Microsoft data centers around the globe produced innovations, improved collaboration, simplified their users’ experience, and reduced operational cost. You can learn what IT leaders at these companies had to say on page 13 of the white paper.

Avoid trouble reaching paradise with Google Apps
Google is offering only lightweight tools for converting Lotus Notes/Lotus Domino email messages, and for moving some contact and calendar data to Google Apps. The tools don’t support archived mail, contacts, meeting rooms, tasks and advanced calendar items in Lotus Notes. Google also offers only simple coexistence capabilities during migration. 

However, Microsoft created and tested a comprehensive, migration planning process to minimize impact on Lotus Notes/Domino Users during migration to our online services. Learn about the process, about Coca-Cola’s migration to a Microsoft-hosted solution, and learn what the trade-offs are in migrating data from Lotus Notes to either Exchange Online or to Google Apps for Business on pages 4 and 5 of the paper.

What end-users experience in the move
During migration to Office 365, Microsoft’s tools help you move end-user email and calendaring content with full fidelity: what you see in the previous user interface transmits to Office 365 without visual changes. During the transition, the Lotus and Office 365 applications coexist for messaging and calendaring. Even after user email is moved to Office 365, users can continue to use Lotus Notes to reserve meeting rooms and can use workflow messages. Users transitioned to Outlook are able to see colleagues’ and business partners’ presence, their free or busy status, and easily ‘catch’ someone for that last important bit of information they need.

Users experience something quite different during their transition from Lotus Notes to Google Apps. Google Apps converts Office documents to HTML which permanently alters content and often removes critical elements such as charts, without warning the user. There is no integrated way for the applications to each support recurring calendar items, complex mail messages or business process workflow messages. Instead, during the migration, users must continue to check a secondary mailbox on Lotus Notes for workflow messages. 

Once transitioned to Gmail, users or IT teams have to deploy and configure two separate utilities from Google to obtain presence information.  Information readily provided by Outlook’s Global Address List such as additional phone numbers and employee job titles is not available. Users are further frustrated by not having Outlook’s scheduling abilities such as those providing conference room availability, and suggesting meeting times.

Are you bound for the cloud?
Take a look at Migrating IBM Lotus Notes and Domino to the Cloud: Selecting Microsoft vs. Google for more information. You’ll find details to help you make a decision for your migration path, a window into the transition process, links to cloud migration tools, and contacts for experienced Microsoft partners who can help you. One partner even offers Weekend Express, a service for moving up to 10,000 Lotus Notes user accounts as well as their message data to Microsoft online services, over a single weekend!

Keep in touch. — Let us know how your Lotus Notes or Domino system migration is going.

Comments (47)

  1. Anonymous says:

    Your white paper link did not direct me to a white paper. Instead it sent me to http://office.microsoft.com/en-sg/sharepoint/. Could you repost the link to the white paper? Or is there no white paper at all?

  2. matthewwade says:

    You can effectively migrate your Lotus Notes Domino Server files to Ofice365, with the help of user-friendly tool Kernel Office 365 Migrator for Lotus Notes. The software also supported by all versions of Lotus Notes and Domino Server for migration.

  3. Anonymous says:

    For converting Lotus Notes Email data in Outlook PST one can also try NSF to PST Converter software from
    http://www.notestooutlook.net . To know more about the software’s features and functionality visit

  4. Anonymous says:

    Appreciate the performance of Mail Migration Office 365 software, it worked so well. Helped me to migrate NSF files (without Domino) as well as Live Domino Mailboxes (no downtime) to Office 365 multiple user accounts. It must say its SAFE + FASTER + BULK migration software. Find it at: http://www.export-notes.com/lotus-domino-to-office365.html

  5. Anonymous says:

    By using this proficient application, you can immediately transfer all emails or other NSF files of Lotus Notes to Outlook PST format.

    You can check out more details from here:-

  6. Read the blog posted at the following web-link: http://emailsmigration.blogspot.in/2013/12/considerations-while-migrating-lotus.html and know easy steps to migration of lotus notes domino server files to office365.

  7. Anonymous says:

    Need to move your IBM Lotus Notes file to PST file format then use third party Lotus Notes to Outlook conversion tool. It is an excellent and user friendly tool for quick conversion.

  8. pydel says:

    We have assisted more than 250.000 users to migrate from Lotus Notes to Outlook and the output is fantastic in terms of usage potential and satisfaction. They feel they are evolving in the state of the art email system with Microsoft. But the transition is very challenging because of the huge change. That is why we developed tools to support the transition like this very popular one: http://www.ems-conseil.com/…/GuideInteractif_Eng.html

  9. Manish says:

    You can attend Webinar to learn more about Lotus ND 8.5.2

    Date: Jul 28, 2011

    Time: 3:00 PM – 4:00 PM (India Standard Time)


  10. WilCloud says:

    We have a cloud based migration product called MigrationWiz (www.MigrationWiz.com) that will migrate Lotus Notes (calendars, contacts, tasks and of course emails) to Office 365 and Google Apps.

    There is no hardware to install, no training needed, and 24/7 email support.

  11. Licufer says:


  12. LUCIFER says:

    For migrating Lotus Notes (NSF files) and Domino mailboxes, our company implemented a Cloud based mailboxes product called Mail Migration Wizard (http://www.export-notes.com/lotus-domino-to-office365.html). It works in dual migration mode & migrates emails, contacts, calendars, notes etc to Office 365 user accounts.

  13. JohnBruce says:

    Try NST to PST Converter software and convert Lotus Notes (.NSF) files to importable MS Outlook (.PST) files. This tool easily migrate from Lotus Notes to MS Outlook by exporting all your emails, contacts, attachments, journals, etc to Outlook PST file.
    For more information and free download click :-

  14. Victor Mason says:

    To migrate you NSF file to Outlook PST file one can also try Kernel for Lotus Notes to Outlook. It is widely used software to perform email migration utility. It will support 6.0/ 6.5/ 7.0/ 8.0, 8.5, 8.5.3 and 9.0.1 of Lotus Notes. To download this software
    go through

    Or one can also download this software from

  15. victor mason says:

    To get an effective and affordable NSF to PST converter tool download free trial version of Convert Notes to Outlook from

    To know about software features and functionality visit

  16. jamesheideman says:

    Perfect solution to convert NSF to PST which makes the task of system administrators easy. Easy to perform with minimum risk involved for failure of conversion or loss of emails or any item or folder while performing the conversion process. Quality performance,
    reliable with high conversion percentage makes Convert NSF to PST software first choice for administrators and users.

    Download:- http://www.pcrecoveryutility.com/nsf-to-pst-converter.html

  17. Misery says:

    Moving messaging to the cloud is fine but Lotus/Domino does so much more. No matter what Microsoft tells you. SharePoint isn’t a replacement for Lotus Notes. Not even close. All you will do is tie yourself in knots and bust your IT budget making the attempt.
    In the end. your company will use Outlook/Exchange/Office 365, but Domino and the highly customized application will remain.

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  19. nainidesuza says:

    Have a look here http://www.nsftopst.net/ . with the help of this smartly programed software that easily transfer Lotus Notes data to Outlook mail client within seconds.

  20. oddile says:

    Try NSF to PST Converter software for converting Lotus Notes or Domino Server to Live Exchange environment. Export Notes helps to migrate encrypted NSF mails to PST and maintain the data integrity.

    Visit: http://www.nsftopst.org/

  21. Sophia Catty says:

    One more NSF to PST conversion utility is available that I recently used for myself and found it very helpful. The tool converts all my Lotus notes emails to PST file format in a few seconds. I would like to recommend you to download a free trial edition
    of the software and check it for yourself.
    Demo edition of the tool is available here:

  22. Frank Norris says:

    NSF to PST Converter tool provide you to outstanding conversion performance result of Lotus Notes to MS Outlook and successfully convert of NSF data items into EML, PST and MSG file formats. Either the converted items are added into existing PST files
    or saved in new ones. It supports all version of Lotus Notes.See more information…https://softcart.wordpress.com/nsf-to-pst-converter-software/

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