New job? Start afresh!

I’m moving to a new role at Microsoft on Monday. Which, of course, means new things to learn, new tasks to work on and new people to get to know. Because I’ll no longer need to email many of my existing contacts, now is a great time to spring clean my Outlook world by clearing out…

1

Do you often send the same emails?

If you routinely send similar emails to the same people (like a sales report every morning) you can speed up the process by adding a button to one of your toolbars that creates a new email message and pre-populates the address field and subject line. To do this: Click the Toolbar Options arrow at the…


Getting Outlook help from Newsgroups

While Outlook 2007 will provide some fantastic new features that enable you to view RSS feeds directly inside Outlook, Outlook 2003 provides no such capability without an additional add-on like the free RSS Popper. Another source of great information comes from Newsgroups which are populated by MVP (Most Valued Professionals) who are recognised by Microsoft…


Sample Add-Ins for Outlook 2007 Beta 2

There are some nice new sample add-ins for Outlook 2007 Beta 2 from MSDN at http://msdn2.microsoft.com/en-us/ms778811(office.12).aspx which demonstrate the additional power available to developers in the new product. If you’re running the Beta 2 version of Outlook you might like to take a look. These MSDN pages (1,2) also contain recently released details of what’s new…


Adding contact pictures to Outlook

Anyone with a Windows Mobile 5 device (SmartPhone or PDA) will have seen how incredibly useful Contact pictures become. Each time you receive an email from someone on your contact list for whom you have a contact picture, a thumbnail of their photo will appear. In Outlook 2007, this capability is also embedded in the…


Coping with Email Overload: 20 ideas

I was recently asked to share some thoughts on how organisations can help their employees cope with their email overload and become better email citizens. In response I compiled the ’20 ideas’ below as food for thought for messaging administrators and HR professionals. I’ve shared it here in the simple hope that it might help you…


Replying to an email with modified attachments

On a related subject to my previous post (Saving emails without Attachments) one other Microsoft Outlook attachment challenge I frequently come across is how best to respond to an email which asks me to review and make changes to an enclosed file. If you simply hit Reply (or Reply to All, as appropriate), Outlook ditches…


Saving emails without attachments

Jeanie D asks: “Do you know of any method for saving an email without its attachment? Something simpler than my current work-around of Reply, address the reply to myself, send it, and save that “copy” (which loses the benefit of the “from” field)?” Saving emails without their attachments is not something I’ve often needed to do…

3

Stylish Printing from Outlook

Are you one of those people who like to print out emails? Nothing wrong with that, of course, as long as you only print them out for good reasons and not because you’re too bone-idle to read them from the screen! Here’s how to get more out of printing from Outlook: While printing emails is…


How to reduce the size of your Outlook Personal Folders

If you use Personal Folders (.pst files) in Outlook, most of the time you simply add more stuff making them bigger. But if you delete items from a Personal Folder file to save storage space, you may not realise there are 2 very important things to do before you’ll get the space back on your…