Do you often send the same emails?

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If you routinely send similar emails to the same people (like a sales report every morning) you can speed up the process by adding a button to one of your toolbars that creates a new email message and pre-populates the address field and subject line. To do this:

  1. Click the Toolbar Options arrow at the end of one of Outlook's toolbars.
  2. Click on Add or Remove Buttons then Customize
  3. Click on the Commands tab and in the Categories list click Actions
  4. In the Commands list click New Mail Message and drag it onto the toolbar where you'd like it to appear.
  5. Right-click on the button you've just created and customize as you wish (e.g. change the name, change the view to Text Only or edit the Button Image)
  6. Right-click again on the button and choose Assign Hyperlink then Open
  7. Type a hyperlink along these lines mailto:TheBigBoss?subject=Daily Sales Report where TheBigBoss is the name or distribution group to whom you send the email and Daily Sales Report is the subject line of your email.
  8. Click Close on the Customize window
  9. Test your new button

You could add a keyboard shortcut to this button if you wish to make things even speedier! Another way of doing this would be to create a custom form but the simple hyperlink route is adequate for most users.