Search administration reports in SharePoint Server 2010

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SharePoint Server 2010 offers a new health monitoring feature: search administration reports. These provide crawl and query data to help you find and diagnose possible performance issues with your search system. There are three types of search administration reports:

  • Basic search administration reports, which show high-level monitoring data aggregated from all components for the selected search service application. These include the following reports:
    • Crawl Rate per Content Source
    • Crawl Rate per Type
    • Overall Query Latency
    • SharePoint Back-end Query Latency
  • Advanced search administration reports, which show more in-depth monitoring data aggregated from all components for the selected search service application. These include the following reports:
    • Crawl Processing per Activity
    • Crawl Processing per Component
    • Crawl Queue
  • Verbose search administration report, which uses per-query data to derive query latency percentiles. You need to enable verbose query monitoring for search in order to obtain this report. This category contains one report: Query Latency Trend.

For more information about these reports and their data points, see the TechNet article Use search administration reports. In addition, Dan Blood provides an excellent blog post that shows how to use the query reports (Overall Query Latency, SharePoint Back-end Query Latency, and Query Latency Trend) to analyze end user query latencies.

 To view the search administration reports:

  1. Log on as a member of the Farm Administrators group.

  2. In Central Administration, on the Home page, click Monitoring.

  3. On the Monitoring page, in the Reporting section, click View administrative reports.

  4. On the Administrative Report Library page, click the name of the report folder.

  5. On the report folder page, click the name of the report to view the report.

  6. To view different results, change the filter settings and click Apply Settings.

If you are not able to view the reports, ensure that you have a Microsoft SharePoint Server 2010, Microsoft Search Server 2010, or Microsoft FAST Search Server 2010 for SharePoint environment that contains crawled data and a Search Center. Also verify that the State Service has been enabled through the Farm Configuration Wizard.