(RDS) Tip of the Day: License your RDS deployment with client access licenses (CALs)


Today’s Tip…

Each user and device that connects to a Remote Desktop session host needs a client access licenses (CAL). You use RD Licensing to install, issue, and track RDS CALs.

When a user or a device connects to an RD Session Host server, the RD Session Host server determines if an RDS CAL is needed. The RD Session Host server then requests an RDS CAL from a Remote Desktop license server. If an appropriate RDS CAL is available from a license server, the RDS CAL is issued to the client, and the client is able to connect to the RD Session Host server.

Although there is a licensing grace period during which no license server is required, after the grace period ends, clients must have a valid RDS CAL issued by a license server before they can log on to an RD Session Host server.

Use the following information to learn about how client access licensing works in Remote Desktop Services and to deploy and manage your licenses:

Understanding the CALs model

There are two types of CALs:

  • RDS Per Device CALs
  • RDS Per User CALs

The following table outlines the differences between the two types of CALs:

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When you use the Per Device model, a temporary license is issued the first time a device connects to the RD Session Host. The second time that device connects, as long as the license server is activated and there are available CALs, the license server issues a permanent RDS Per Device CAL.

When you use the Per User model, licensing is not enforced and each user is granted a license to connect to an RD Session Host from any number of devices. User is issued licenses from the available CAL pool or OverUsed CAL pool and it’s the responsibility of administrator to ensure that all of your users have a valid license and zero Over-Used CAL’s which is otherwise a discrepancy in Remote Desktop Services license terms.

To ensure you are in compliance with the Remote Desktop Services license terms, track the number of RDS Per User CALs used in your organization and be sure to have a sufficient number of Per User CALs installed on the license server.

You can use the Remote Desktop Licensing Manager to track and generate reports on RDS Per User CALs.

Note about CAL versions

The CAL used by users or devices must correspond to the version of Windows Server that the user or device is connecting to. You can’t use older CALs to access newer Windows Server versions, but you can use newer CALs to access older Windows Server versions.

The following table shows the CALs that are compatible on RD Session Hosts and RD Virtualization Hosts.

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Any RDS license server can host licenses from all previous versions of Remote Desktop Services and the current version of Remote Desktop Services. For example, a Windows Server 2016 RDS license server can host licenses from all previous versions of RDS, while a Windows Server 2012 R2 RDS license server can only host licenses up to Windows Server 2012 R2.

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