Collaboration in Office 365


(Put together by:
Anshuman Mansingh)

 

The ability to collaborate in Office 365 is immense. This is a brief overview of what is possible.

Who is an external user and who is internal?

An external user is anyone who is not part of your Office 365 tenant.

 

What is an Office 365 tenant?

The term "tenant" is purely technical. In an ideal scenario, a single company would sign up for a single Office 365 tenant. Imagine a tenant as an equivalent of a closed on premise setup within which you have all your services running.

A single tenant will have all your users, groups, resources, data, subscriptions, licenses etc.

 

But we have also seen companies going for multiple tenants – especially if they have entities that are (or need to be) "separate" either from an IT or legal perspective.

Even then we would normally recommend having a single tenant for a single company, wherever possible. Why? Because tenant boundaries limit collaboration capabilities and bring in (IT) barriers between two users that you would normally expect to have between users in two separate companies (or organizations). Your global IT administrator's credentials are effective only within the tenant boundaries. And, if you own a vanity domain name (like "Microsoft.com") – you can only use it in a single tenant of Office 365, i.e. users in two separate tenants cannot have email addresses or login addresses ending with the same domain name.

 

Devices and Expressions

Making it easier to share files and collaborate

The Office 365 documents and folders you store in OneDrive for Business are private until you decide to share them. Similarly, in a team site library, you may want to share specific documents or folders with people who don't otherwise have access to the site. When you share documents and folders, you can decide whether to let people edit or just view them.

You can bring together two key aspects of collaboration in Office 2016:

  • Who has access to a given document and
  • Who is currently working with you on the document?

 

You can view both pieces of information in one place from the Share pane dialog box.

 

Real-time coauthoring

Document collaboration and co-authoring is a critical element to working effectively as a team in your enterprise. The combination of SharePoint and Office offers a spectrum of document collaboration methods, whether it is co-authoring a spreadsheet or routing a business plan through a workflow. Understanding the ways you can collaborate on documents is vital to making the best choice for your needs and improving your productivity as an information worker.

 

When you and your colleagues want to collaborate on a document, use real time co-authoring to see everyone's changes as they happen. First you save the document to OneDrive or SharePoint Online, so others can work in it. Next, you invite people to edit it with you. When they open and work on the document in Word 2016 or Word Online, you'll see each other's changes as soon as they're made.

When you're working with people in a Word document, you can see text changes others are making as well as the location of their cursor within the document. Changes are displayed automatically as people use and update the document. This capability is available in documents stored on OneDrive for Business and Office 365 SharePoint sites.

(Read about it here: https://support.office.com/en-us/article/Collaborate-on-Word-documents-with-real-time-co-authoring-7dd3040c-3f30-4fdd-bab0-8586492a1f1d)

 

Document collaboration means several authors work on a document or collection of documents together. They could be simultaneously co-authoring a document or reviewing a specification as part of a structured workflow. Document co-authoring means working on a document simultaneously with one or more users. There are different methods of document collaboration and co-authoring that gradually involve more structure and control around the document collaboration experience. A good way to help you decide which document collaboration method and product is right for you is to envision your options along a spectrum of choices.

 

 

  1. Semiformal co-authoring:
    Multiple authors edit simultaneously anywhere in the document. Examples include: recurring minutes, brainstorming sessions, and reference material for OneNote; and team-developed financial models, budgets, and asset tracking lists for Excel.

     

    Perhaps the best scenario for explaining co-authoring in a semiformal way is the classic group brainstorming session. Using OneNote, OneNote Online, or even a combination of the two, several authors can quickly capture ideas and thoughts during a brainstorming session at the same time and in the same notebook. Think of this as a "virtual whiteboard". Like any good brainstorming session, there's no need to correct or revise right away, just express yourself in a free-flow of thoughts. All authors can simultaneously add content and instantly see what has been added. By the end of the brainstorming session, you have captured a record of your session that can then be cleaned up as desired. If you need to follow-up with another author, each content chunk is tagged with their alias and you can even search content by who authored it.

     

    Other common ways you might use OneNote to collaborate on a notebook are recurring meeting minutes, shared research for a quick project, training courses, and reference materials.

     

    You use Excel to: run calculations and statistical comparisons on your data; create and use PivotTable reports to view hierarchical data in a compact and flexible layout; visually emphasize your data by using professional-looking charts, conditional formatting icons, data bars, color scales, and sparklines; and perform what-if analysis operations on your data.

     

    Using Excel Online, you can do much of this analytical work simultaneously with other users. Other authors can work on different worksheets, different sections of a worksheet, or even edit the same cells as you – including cells that contain formulas and functions – all at the same time. In this case, the last edit wins if you happened to both edit the same cell. Using Excel Online while co-authoring is a great way to see each other's thoughts, test out different formulas and calculations, compare results, and even verify and catch each other's mistakes.

     

  2. Formal co-authoring: Multiple authors edit simultaneously in a controlled way by saving content when ready to be revealed. Examples include: business plans, newsletters, and legal briefs for Word; and marketing and conference presentations for PowerPoint.

     

    When a Word document or PowerPoint presentation is stored in a SharePoint library, two or more users can co-author the document or presentation at the same time. For example, in the same Word document, you can work on one paragraph while a colleague works on another paragraph. Or in the same presentation, you can work on one slide while a colleague works on another slide. You don't need to turn anything on or remember to set anything up to make this work. Co-authoring "just works". And it's worth emphasizing that you still have access to virtually all the rich editing and formatting features in Word or PowerPoint when you co-author, including commenting, change tracking, and document versions.

     

    Formal co-authoring means that changes made by authors are buffered, and then released when authors are ready to explicitly save changes. Generally speaking, you don't want half-formulated thoughts shared with other authors, nor do you want your train-of-thought constantly interrupted by other co-authors. However, while co-authoring in Word and PowerPoint, you can always see where other authors are editing as they edit, and other authors will see where you are editing as you edit through the use of icons, status bar indicators, and navigation panes of the document or presentation.

     

    In short, formal co-authoring means you know where other authors are, but each author reveals changes only when they are ready to show them to others.

     

    This formal co-authoring process also helps minimize conflicts, because you can easily track changes and coordinate as necessary in real-time. If you have Office Communicator installed on your computer, you can even click the presence button to send an instant message, send an e-mail, or call your colleague to discuss any issues. Finally, when you are finished co-authoring, it's no problem finding the most up-to-date version of the document in the document library. It's been in the same SharePoint location all along.

     

  3. Comment and review: A primary author solicits edits and comments (which can be threaded discussions) by routing the document in a workflow, but controls final document publishing. Examples include online Help, white papers, and specifications.

     

    Comment and review is a common and more traditional document collaboration method. In this case, a single author seeks review and feedback from other authors, such as peers or subject matter experts, but wants to have more control over the incorporation of edits and the final publication.

     

    To spend less time managing the details of the document review process and more time working on your documents, you can use a workflow on a SharePoint site to gather document feedback. Workflows streamline the cost and time required to coordinate common business processes, such as document reviews, by managing and tracking the human tasks involved with these processes. Because the workflow assigns tasks, sends reminders, tracks participation, enforces schedule dates, and creates a record of the entire process, you can concentrate on performing your work instead of managing the logistics of the document review process.

     

    For example, you can start a collect feedback workflow by filling out a workflow initiation form in which you specify the names of the people you want to review the document. You can provide specific instructions to the reviewers, and you can specify the date when you want the workflow participants to complete their review. Participants can view the workflow status while the workflow is in progress, or check the Workflow Status page to see which participants have completed their workflow task. The workflow owner can set up the workflow so that participants can work on tasks in a parallel or serial fashion, update active tasks, add or update reviewers, specify a due date for the deliverable, and finally mark it as complete when all tasks are completed.

     

  4. Document sets: Authors start workflows on an entire document set or individual items within the Document Set to manage common tasks such as review and approval.

 

Several Office and Office Online products enable multiple authors to edit documents at the same time. For each product, the co-authoring functionality is very similar. However, there are some design differences that support different collaboration methods and intended scenarios. The following table summarizes each co-authoring product.

 

Application

Server
Requirements

Common Scenarios

Word

SharePoint Technologies

Any document including proposals, plans, vision statements, minutes, newsletters, and reports

PowerPoint

SharePoint Technologies

Any presentation including training, conferences, post-mortems, product overviews, handbooks, and project status reports

Excel Online

SharePoint Technologies and Office Online

Any spreadsheet, including team financial modeling, business-to business product line update on a web page, and real-time trading spreadsheet trackers

OneNote

SharePoint Technologies

Any notebook, including recurring meeting minutes, project brainstorming ("group-think"), shared research and reference material, and shared training courses

OneNote Online

SharePoint Technologies and Office Online

 

 

 

Document Conversations for OneDrive for Business and SharePoint Online

Inline editing keeps the user in the flow of the conversation, Integrates Yammer and OneDrive for Business into a seamless collaboration experience - Documents stored in Yammer can be viewed and edited with Office Online Support in Yammer

Skype for Business conversations

Users will now have the option to start an instant message, voice and/ or video conversation with one or several of your colleagues, right from the productivity of your inbox, OneDrive for Business or calendar application. Conversations will provide you with real time, direct access to the information you need directly from your colleagues and persist across applications.

Skype for Business conversations will be available across Office 365 web applications via the persistent Skype icon on top navigation bar.

Office 365 Planner

Planner offers people a simple and highly visual way to organize teamwork. Planner makes it easy for your team to create new plans, organize and assign tasks, share files, chat about what you're working on, and get updates on progress. Planner can be used to manage a marketing event, brainstorm new product ideas, track a school project, prepare for a customer visit, or just organize your team more effectively.

Create a plan, build a team and assign tasks in a few easy clicks. Organize tasks into intuitive buckets of work. Work together efficiently. Attach files and have conversations around tasks. Keep your team and informed at all times. A single glance at Charts is all it takes to know where things are.

 

Teamwork organized

One of the most valuable aspects of Planner is that it helps teams organize their work visually. Each plan has its own Board, and within each Board, each work item or task is represented by a Card that can have due dates, attachments, categories and conversations associated with it. Team members receive an email notification whenever they are assigned a new Card or added to a conversation.

Every Card can have documents (or pictures) attached that automatically get rich image previews, so it is easy to understand what the Card is about at a glance. In addition, Cards can be organized on the Board into customizable columns called Buckets, which can be prioritized and tagged with colored labels.

 

Planner also gives you views to keep your work on track. The Hub view lets you track overall progress across all plans, while the "My tasks" view lets you filter down to see just what you need to do across every plan. In addition, the "Charts" view includes interactive charts for visualizing people's progress against deadlines. Click a red segment on the histogram to quickly see which aspects of a plan are behind schedule and use the Board to rebalance work across the team. With Planner, everyone is always on the same page. A single glance of the Charts view is all it takes to know where things stand.

 

Works great with all of Office 365

As a member of the Office 365 suite, Planner is integrated with other Office 365 services, such as Office 365 Groups, so all of the conversations in Planner are available in Outlook 2016, Outlook on the Web and the Outlook Groups Mobile Apps.

Planner is also an ideal way to organize your Office files. Attach your Word, Excel and PowerPoint documents to a Card and start editing them right away. When a document is attached to a Card, it is stored in a SharePoint Online document library, allowing you to work on them offline.

 

Planner in education

Plans are also a great way to organize schoolwork. Every plan has a OneNote Notebook created for it, which means you can organize your coursework and share all your notes with classmates.

 

 

Share OneDrive for Business folders externally

With this feature, a user can share a whole folder with an external party through OneDrive for Business.

 

Social

Office 365 Groups

Collaborating with colleagues can be challenging. When teams are working on a project together, there can be a lot to keep track of. Emails and meetings in Outlook, conversations and calls in Skype for Business and documents to store and share in SharePoint and OneDrive for Business. Office 365 groups enables teams to come together and get work done, by establishing a single hub (managed in Azure active directory), and a single set of permissions across all these Office 365 apps, so teams can simplify collaboration and increase productivity. Office 365 groups also allows collaboration in OneNote, Power BI and Dynamics CRM. When a user joins the group, they immediately gain access to all of the work of the team and project.

 

 

To support a project, you can easily create a new Group and invite colleagues. You can also search for and join existing Groups, which are open by default, to see all discussions, milestones and files and get up to speed quickly. Of course, you can create private Groups as well for sensitive projects and content.

 

An Office 365 group is a space for team collaboration. It comes with a shared:

  • Mailbox for group email communication
  • Calendar for scheduling group meetings and events
  • Library for storing and working on group files and folders
  • OneNote notebook for taking project and meeting notes
  • Planning tool for organizing and assigning tasks and getting updates on project progress

 

When you join a group, you automatically have access to all group information. You don't have to wait to see group email or view a shared document. You join, you have access to everything, from everywhere: in the cloud, on the desktop, or on a mobile device.

Power BI's collaboration capabilities leverages Office 365 Groups to provide a central location for teams to work together.

It enables teams to collaborate together on the same collection of Power BI Dashboards, Reports, and Datasets.

Collaboration doesn't end with Power BI.

It continues with other Office 365 group services, like sharing files on OneDrive for Business, conversations in Exchange, calendar, tasks, and so on.

 

OneNote Notebook support

Files improvements, Adding Like to Conversations, Improving visibility and management

Dynamics CRM integration


Enterprise Social: Yammer and SharePoint Newsfeed

Office 365 includes two options for enterprise social features: Yammer and the SharePoint Newsfeed.

 

Yammer is a private, secure social network for your organization that will allow people to collaborate securely across departments and geographies. It's designed to inspire company-wide knowledge exchange and to increase team efficiency. Only people with a verified company email address can join your company network.

Where teamwork happens

Yammer is your company's private social network that helps you and your teams stay on top of it all. Start conversations, collaborate on files, and organize around projects so you can go further—faster.

 

Bring your team together

Yammer makes it easy to quickly bring your team together so they can have conversations, collaborate on files, and more.

  • Give your teams a home: Use a Yammer group to bring people, conversations, and data together so you can get work done anytime, anywhere.
  • Connect with others: Loop relevant people into conversations to facilitate teamwork.
  • Collaborate beyond your organization: Streamline projects by looping customers and vendors into conversations, so the whole team can work together in one place.

 

Work smarter and faster in teams

Yammer is built around open communication so team members can get up to speed, have greater context around the work they are doing, and make better decisions.

  • Stay on the same page: Teams work better with context. Start a Yammer conversation within Office documents to bring everyone up to speed.
  • Greater visibility = Better decisions: Yammer helps you discover relevant conversations, groups, files, and people across the company.
  • Work from anywhere: The Yammer mobile app allows you to participate from virtually everywhere so you never have to miss a beat.

 

Scale your impact across teams

Yammer provides one view across teams so you can manage multiple projects and share your knowledge across your company.

  • Work across project teams: Yammer lets you easily find and switch between your project groups, showing you the most relevant groups based on your interests and interactions.
  • Keep up with conversations that matter: Use your inbox to stay organized with all the @mentions, announcements, conversations, and private messages that you're a part of.

 

If you pick Yammer to be your social experience, follow the Enterprise Activation process to activate Yammer. After activation, a Yammer tile appears on the Office 365 portal page and the app launcher, making it easy for Office 365 users to reach Yammer. Also, if your network is eligible, users can sign-in to Yammer using their Office 365 account.

 

 

If you prefer, you can also turn on the SharePoint Newsfeed for your users.

 

Excerpt: Office Blogs - Say hello to Yammer

Sign in with your Office 365 username and password, or create an account using your corporate email address.

Tips:

 

Now, let's get started

Want a guided tour? Watch this Yammer 101 video.

 

For some quick tips, take a look at the following table. If you're looking for more detail, see Work like a network with Yammer.

 

Tip

How it works…

Look for…

Join a group

Groups are a great way to get work done with a team or to stay informed about a topic. The All Company Group is the default group everyone posts into—you're automatically part of this group. You can join any public group, but will need to be invited to a private group. When you create a new group you can choose to make it public or private. Click the Groups link to find groups you want to join or to create a new group.

Follow someone

When you follow someone on Yammer it means you want to see messages from them in your feed. You can search for people by name using the search box, or you can scroll through the All Company feed and follow someone that's posting about things that interest you.

Reply to a conversation

Replying to messages is a core part of what makes Yammer useful. When you reply to a message, Yammer starts a thread. That makes it easier to keep track of what everyone is saying. To reply to a message, click Reply under the message and a reply box will appear.

Like someone's message

When you Like a message, the person who posted the message will receive a notification that you Liked it. Use Likes to indicate agreement with an idea, acknowledgement that you've seen a message, or just to let someone know you like what they're saying.

Check your Inbox

Your Inbox is a single place for you to view, prioritize, and manage all of the conversations that are most relevant to you on Yammer. Your Inbox contains the messages that you are following. That includes private messages, announcements, and conversations you have participated in or have been @mentioned in. You can also choose to follow any conversation you wish by selecting More and choosing Follow in Inbox.

 

Join the conversation

The feed is your information hub. There are three feed views that you can toggle between:

  • Top    This is a feed of the conversations most relevant to you, based on what you subscribe to and your interactions with Yammer network content.
  • All    These are all the conversations to which you have access within your company network.
  • Following    These are the conversations you actively subscribe to, including conversations that your followers have participated in or liked, conversations that have been tagged with a topic you follow, and conversations that have been posted in one of your Groups.

 

Yammer External Messaging

Bring your partners, vendors, and customers into the discussion by adding their email address to new conversations, existing conversations, and private messages within your Yammer network.

 

Yammer support for Android wear devices

We're expanding anytime, anywhere productivity with Yammer on Android Wear devices. Glance at your wrist to quickly read and 'like' team messages and even reply using voice commands–directly on your smartwatch. It's never been easier to stay connected with your team, on the go. Just install Yammer on your Android phone and Yammer is seamlessly extended to your Android Wear device. More information on the Office blogs: Take your team to the next level with Yammer on mobile devices

 

Yammer support for Handoff on iOS 8 mobile devices

Yammer now works across your Apple devices like never before. Start collaborating with Yammer on your Mac and–with one swipe–seamlessly continue on your iPhone or iPad. Instantly transition from your iOS device back to your Mac with one click and keep going right where you left off on Yammer. Requires iOS 8 and OS X Yosemite or later.

 

Office Sway

Your mind is a continuous canvas, and Sway brings this canvas to life. Sway helps you focus on the human part: your ideas and how they relate to each other. Sway takes care of the design work — a Sway is ready to share with the world as soon as it is born.

 

Sway, by Microsoft, is an intelligent digital storytelling app for business that helps you and your colleagues express ideas using an interactive, web-based canvas. It has a built-in design engine helps you produce professional, visually-appealing reports, presentations, and more without the need for extensive formatting or additional training. You can also modify the results to get the unique look and feel you want.

Sway makes your creation look great in any browser on any screen, and it can be shared with colleagues and customers by simply sending a link. It helps you find and pull together all sorts of content without leaving the app, so you can drag and drop your images, text, videos, and charts right on to your canvas.

 

Create and share something new

Sway adapts to fit the device that it's viewed on, large or small, so your ideas always get the best treatment.

Just drop in your content from your cloud storage, your devices or your social networks.

 

Make your creations interactive

Engage your audience with your content—such as photos—in new, more meaningful ways. For example, select a few of your photos from OneDrive or Facebook, click Layout and you can turn them into an interactive photo stack that people can tap to sift through.

 

Add your content easily

Sway shows you the stuff you have stored in the cloud: just tap or click, drag, and drop it right onto your canvas. Built-in content sources include OneDrive, Facebook, Twitter, YouTube, and your devices.

Create a Sway in one click from your Microsoft Photos album

  • From your album, tap "tell your story with Sway"
  • Sway creates a polished, interactive web-based story from your images and videos
  • Customize the design, add a narrative and share to your family and friends.

 

Read More: Sway integration in Microsoft Photos helps you share your memories as interactive stories, Sway supports Living Images

 

Office 365 Video

Office 365 Video is an intranet website portal where people in your organization can post and view videos. It's a streaming video service for your organization that's available with SharePoint Online in Office 365. It's a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions, for example. Office 365 Video displays a thumbnail image of each video on the site. You just select a thumbnail to view a particular video.

 

 

To upload a video, you upload it to a specific channel. You can upload multiple videos to a channel at the same time. Anyone in your organization who has edit permission for a particular channel can upload videos to it. For example, Office 365 Video comes with one preconfigured channel, which is named Community. By default, everyone has edit and view permission for the Community channel, so anyone can upload and view videos in it.

 

 

You can watch videos from where they are featured on the Office 365 Video home page, and from specific channels. When you select a video thumbnail, the video plays right in your browser window. You'll need to meet the following requirements to view a video in your browser. People in your organization who are channel admins for Office 365 Video can create channels to organize videos. You can have channels for particular subjects, for example, or for specific groups such as departments or teams. People who have edit permission for a channel control who can view the channel and the videos that are in it. So when you go to Office 365 Video, you see only the channels that you have permission to view.

 

 

Videos can now be played outside the Office 365 Video portal by embedding individual videos into a team site. You simply click the "Embed" button on a Office 365 Video player page, go to a team site in edit mode, click "add embed, hit save; now there is inline playback within the team site.

 

 

Office Graph and Delve

Office Graph is an underling technology and a suite-wide intelligence fabric that will help you discover and make new connections. The Office Graph represents a collection of analyzed signals via machine learning, also called insights. These new insights are derived from each users' behavior, their relationships to content, topics and one another. Content and signals are captured from Exchange Online, SharePoint Online, and Yammer. The Office Graph represents a collection of content and activity, and the relationships between them that happen across the entire Office suite. From email, social conversations, and meetings, to documents in SharePoint and OneDrive, the Office Graph maps the relationships among people and information, and acts as the foundation for Office experiences that are more relevant and personalized to each individual. The Office Graph uses sophisticated machine learning techniques to connect people to the relevant content, conversations and people around them.

 

Office Graph has mapped over billions actions and interactions within Office 365, making it clear that organizations have been sitting on an untapped gold mine of business value. As it continues to analyze relationships and deliver insights from across the tools people use at work every day, it will enable experiences that go above and beyond search and discovery. Going forward, the Office Graph will continue to evolve and deliver increasingly rich insights in Office 365, and incorporate support for extensibility to reach beyond Office 365.

Query the Office graph

Develop with Office graph

 

Office Delve is a new way to discover relevant information and connections from across your work life. Delve displays information that is most relevant for each person based on the work they are doing and the people with whom they are engaging. With Delve, information finds you versus you having to find information. Office Delve is powered by Office Graph which uses machine learning techniques to map the relationships between people, content and activity that occurs across Office 365.

Delve is a new breed of intelligent and social work experiences. It is a proactive search for information relevant to you. It is a personalized search for you where you are presented with what you are most likely to be interested in knowing based upon what you are working on, what is trending around you, what has been shared with you, the actions of people in your network.

 

This information is presented in a card format which is visually appealing and catches your attention immediately. You don't have to search for information as using Office Delve, information comes to you based upon how closely it is linked to you. Say you have to find the location where a particular document that was shared by one of your colleagues to you is lying then under normal circumstances, you need to know the exact location where the document is lying or you need to search for it. But this is not the case when it comes to Office Delve. The information shared to you i.e. the document shared with you in this case is presented on your Delve page and you don't have to navigate here and there to search for it.

 

Within the new Delve profile people experience, Office 365 users will be able to send Praise to their colleagues that will be publically viewable, promoting recognition. In addition, giving someone Praise triggers an email to their manager to promote awareness of their employees' supportive efforts. The Praise then feeds into the broader Delve experience and can be discovered by others who can click 'Like' further supporting and promoting individual recognition within the company.

 

Excerpt: Office Blogs - Introducing Delve (codename Oslo) and the Office Graph

 

Next-generation search and discovery – let information find you

The goal for Delve was not just to reimagine search, but to help people get their work done in a quicker, more informed, and even delightful manner. After all, your job isn't just to "search." You use search as a tool to get your actual job done. This more ambitious goal drove us to ask how we could remove the information silos that exist across applications, better support information discovery, and enable teams to work together as a network. The result is not just a search solution, but a new way of working – proactive, transformational, and delightful. Delve is the first in a new breed of intelligent and social work experiences.

Rather than list an exhaustive set of features, let's see how Delve transforms the world of work.

 

Delve is proactive and personalized for you

If you are like me, your days at work are packed: several hours of scheduled meetings, lots of emails waiting to be read and responded to, and usually a lot of folks who need to talk about urgent issues. There just aren't enough hours in the day. Sound familiar?

Delve can bring moments of peace to those hectic days. It cuts through the noise by showing you what you need to know today, and even what's likely to be important in the near future. You can see information trending that is associated with what you are working on, and the people within your work network. The information is delivered in a way that is easy to consume and quick to scan.

Delve highlights key information of interest to you, based on what you are working on and the actions of people in your network.

Delve is personalized and tailored to you. For example, what Delve shows me is different than what Delve shows anyone else in my team. How does Delve know what to show you? By using the power of the Office Graph.

 

The Office Graph uses sophisticated machine learning techniques to connect you to the relevant documents, conversations, and people around you.

With Delve, you don't have to change anything about the way you work. Through the Office Graph, Delve is automatically populated with activities you already do every day, such as which documents you share, which people you meet with, and which documents you read. There are private activities, like what documents you viewed, and public activities, like the people you follow in Yammer. Private activities always stay private.

 

Finding content, you've seen before

During the Winter Olympics, I was in a meeting with my Development Manager, Kjartan Mikkelsen. Kjartan is one of those brilliant people who knows something about any topic you bring up. He presented a great PowerPoint on speed skating and why Norwegians are obsessed with skating lap times. It was an awesome meeting, and I'll never look at speed skating the same way again.

Well, it just so happened that yesterday I needed to get back to that deck we were looking at. Kjartan hadn't sent me a link to it and I didn't know where it was stored. Ordinarily I would email him and just wait… and wait. Not anymore, because Delve shows me all the PowerPoint presentations that have been "Presented to me."

 

 

The Presented to me view in Delve with Kjartan's Speed skating presentation at the top.

 

How does Delve know what was presented to me? It's the magic of the Office Graph again! The Office Graph knows which meetings you're in, when someone is presenting, and where the presentation is stored. Delve just connects the dots to show what's been presented to you.

 

This seeming magic is not limited to just the "Presented to me" view. With Delve, you can navigate all of your work with intuitive, natural views like "Shared with me", "Modified by me", and "Trending around me." You no longer have to remember where stuff is stored in Office 365.

Default search view with options for popular filters and people specific to you.

 

Work like a network

For most people, there's so much information flowing within your work network that it's hard to have visibility into what is going on around you. For example, say that you need to find the document that your colleague Dan worked on and it's about the topic of learning. If just type "learning" into any search engine today, you'll get way too many results because the word "learning" is in tons of documents. With Delve, you can just type "Dan" in the search box. This takes you to Dan's page in Delve where you can see the documents and people Dan has been working with.  Of course, you can only see the documents that you have access to.

 

Delve shows you who you work with and shows you how your colleagues connect.

 

With Delve, you can find anything you need by just remembering a person. It's way easier for us humans to remember names of people than document names or keywords. This change, connecting to content through people, hints at something truly transformative: a new way to staying "in the know" about what's around you. It's the difference between working in an office with a closed door that gives you little exposure to what is going on around you, and working in an open office where you are exposed to information dynamically.

 

This transformation happens even in small teams. Here at Microsoft, when a team is "on Delve," we see fewer meetings. We send fewer status reports. We cut down "talking about the work." Instead we all just do our work and see the latest work from each other through Delve. We can reuse information from across our organization more effectively. We provide feedback on the work right away instead of waiting for meetings. The pace of work speeds up, yet we still feel "in the know." It's like our entire team is sitting in an open-space room where we're aware of what's going on but not being constantly interrupted. We call it "working like a network" because Delve makes connecting with others, building relationships, and sharing information easier than ever before. Delve is also founded on the openness and transparency that drives new levels of productivity.

 

Likes in Outlook on the web

Likes provides an easy solution to endorse a specific message within your inbox. Simply click on the "thumbs up" icon within the message you want to call out for attention. If a user "likes" your message, you are provided an alert and the history of "likes" is retained in the email message thread.

 

 

Communications

Skype for Business

For our business customers

  • We've combined the familiar experience and user love of Skype with the enterprise security, compliance and control from Lync
  • talk, to share, to collaborate
  • the next version of Lync will become Skype for Business
  • with a new client experience, new server release and updates to the service in Office 365.
  • More on the Office blogs: Introducing Skype for Business

 

 

Real-time co-authoring integration

Office 365 users desire enhanced integration moments throughout Office 365. Skype for Business users want simple connections to other parts of Office. And all Microsoft customers continue to ask for simple experiences using the best solutions to enhance their work. Coming in Q2-CY15, Office Online real-time co-authoring will be enhanced by Skype for Business to enhance the simple editing experience users desire.

 

Skype for Business users on a Windows desktop will be able to initiate Office co-authoring sessions within their meetings or from any conversation. A user starts a co-authoring session by selecting a document locally or from OneDrive for Business. Permissions are automatically set for the users so they can easily access the document. The appropriate Office Online app is opened for each user and the document is displayed – ready for editing. The document is automatically saved to OneDrive for Business throughout the working session. For easy discovery later, a pointer to the location of the document is saved.

 

It's this type of Integration with Office that clearly separates Microsoft from its competitors.

 

Outlook Web App Calendar

Calendar search for OWA

Calendar Search in Outlook Web App makes it much easier to search for events in your calendar and to view other people's calendars.  You've always been able to search for the contents in your inbox.

Now you can search for events in your calendar just as easily!

  • Search your calendar or a group calendar using a keyword or phrase
  • You can also search for people's calendars and overlay their calendars on top of yours for quick comparison
  • Shows results based on the term typed, whether that term appears in the body, title, or location of the event, in the name of an attendee/organizer, or even in the name of a category applied to an event.
  • Calendar search groups results by month and orders them in descending order by date.

 

Calendar pinning

  • Pinning a calendar to your favorites (by clicking the star icon next to the person's name) adds them to your OTHER CALENDARS list so the calendar will always appear in the calendar list.
  • You can dismiss the calendar using the "X" (close) action.  Any people whose calendars you haven't chosen to pin are removed from your list the next time you log into Outlook Web App.

 

 

 

 

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