Office 365 Weekly Digest | April 28 – May 4, 2019


Welcome to the April 28 – May 4, 2019 edition of the Office 365 Weekly Digest.

There were eight additions to the Office 365 Roadmap last week, including updates for Microsoft Teams, Outlook on the web, FindTime, and Message Encryption in Office 365.

A Microsoft IT Expert Roundtable on SharePoint at Microsoft - portals and publication is the only brand new event. The spotlight event this week is another Microsoft IT event, Speaking of Security - Device Health, on Tuesday, May 7, 2019 at 10am Pacific. In this session, you will learn about device health, the current state of device security at Microsoft, and more.

"What's New" is the theme from last week's blog posts, including April 2019 updates for Microsoft Teams, OneDrive for Business, SharePoint, and Microsoft 365 overall. In addition, the Microsoft Security, Privacy & Compliance teams were busy with several announcements including new privacy controls in Microsoft 365 and Microsoft Office, Advanced eDiscovery general availability, and the public preview of data investigation capabilities in Office 365.

Noteworthy item highlights include The Microsoft 365 Update for April 2019 video, calendar updates in Outlook for Windows, info and an e-book on how to understand and improve your security posture with Microsoft 365, and the public preview of authentication sessions management capabilities for Azure AD conditional access.

 

OFFICE 365 ROADMAP

 

Below are the items added to the Office 365 Roadmap last week…

 

Feature ID

App / Service

Title Description

Status

Added

Estimated Release

44370

Teams

Microsoft Teams - Manage discovery of private teams Teams is making it easy to discover and join private teams. Admins and team owners can control whether they want to allow private teams to be discovered by Teams users. When a private team is discoverable, it shows up in search results and is included in suggestions in the team gallery alongside public teams in Teams. This makes it easy for people to search for and find the private teams that they want to join. People can request to join a private team which a team owner can then approve or deny.

In development

04/30/2019

June CY2019

50971

Outlook

Web

Outlook on the web - agenda in Calendar We are bringing back the daily agenda view in your Outlook calendar when you set up monthly view. Get a rich view of your day while seeing your full month.

In development

04/30/2019

June CY2019

50988

Teams

Multiteam Support in Shifts Many Firstline Workers work on more than 1 team, and now with multiteam support in Shifts, employees will be able to access their shifts, other user's shifts, requests, open shifts, their profile, other user's profiles in a multi-team manner. This feature will save them both time and potentially data usage if they are switching teams often.

Rolling out

04/30/2019

May CY2019

50835

Teams

Time clock in Shifts Enable your Firstline Workforce to clock in and out of their shifts and breaks from their mobile device. Additionally, you can set up Time clock using a geofenced location and collect GPS data to validate that someone has clocked in/out at the appropriate worksite.

Rolling out

04/30/2019

May CY2019

31061

Office 365

Payments in Outlook: Support for Office 365 Outlook Pay support was enabled for certain Outlook.com customers previously and we are continuing to roll out support for additional customers. Office 365 customers will be able to take advantage of paying invoices, right in email, without switching services. This functionality will be available for Outlook on the web initially and we will continue to roll out support for more platforms in the coming months.

Rolling out

04/30/2019

May CY2019

50078

FindTime

FindTime - online meeting support We are updating the online meeting support for FindTime - With this update, FindTime will use the default online meeting provider your organization has set up between Skype for Business or Teams. If you have a stored Skype link in your FT settings, you will need to remove that link if your organization's default online meeting tool is Teams.

Rolling out

04/30/2019

Q2 CY2019

46098

Office 365

Advanced Message Encryption in Office 365: admin-controlled message revocation We are enabling the ability for admins to revoke encrypted emails. Revocation of encrypted emails is only possible if the recipient received a link-based branded email experience for the encrypted email. Organizations will have the ability to force a link-based experience regardless of the recipient identity. This way, all recipients will get a branded email with a link to the Office 365 portal where they will be able to read and reply to encrypted emails. All such encrypted emails will be revocable. Once an email has been revoked, the recipient will get the following message when trying to access the encrypted email through the Office 365 portal: "The message has been revoked by the sender."

Rolling out

04/30/2019

Q2 CY2019

46099

Office 365

Message encryption: admin-controlled message expiration We are releasing the ability for admins to expire encrypted emails. Expiration of encrypted emails is only possible if the recipient received a link-based branded email experience for the encrypted email. If the recipient received a native inline experience in a supported Outlook client, then those emails cannot be revoked. Organizations will have the ability to force a link-based experience regardless of the recipient identity. This way, all recipients will get a branded email with a link to the Office 365 Message Encryption portal where they will be able to read and reply to encrypted emails - and if the message is expired they will no longer be able to read and reply to the encrypted email. Once an email has been expired, the recipient will get an error when trying to access the encrypted email through the Office 365 Message Encryption portal: "The message has been expired by the sender."

Rolling out

04/30/2019

Q2 CY2019

 

 

 

UPCOMING EVENTS

 

Upgrade 101: Managing your upgrade from Skype for Business to Microsoft Teams (Part 1)

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 1 is focused on upgrade planning and user readiness. Targeting project stakeholders with accountability for Skype for Business to Teams upgrade success and user readiness/change managers, this session serves as the foundation for your upgrade planning, including: (1) An overview of our proven, upgrade success framework, (2) Real-world customer examples, (3) Insights into facilitating user readiness and upgrade acceptance, and (4) Orientation to key upgrade guidance resources.

 

Upgrade 101: Managing your upgrade from Skype for Business to Microsoft Teams (Part 2)

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 2 is understanding coexistence and interoperability. Designed for the IT Pro/technical experts implementing the migration from Skype for Business to Teams, this session will arm you with the information you need to know before migrating your users, including: (1) End user experiences during the upgrade, (2) Available journey options an organization can take from online or on-premises as the starting point, and (3) Routing and federation experiences.

 

Make the switch from Skype for Business to Microsoft Teams: End User Guidance

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We'll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

 

Getting Started with Microsoft Teams

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

 

Microsoft Teams Tips and Tricks

Designed for those who are familiar with Microsoft Teams but want to understand some creative ways to optimize Teams in their day-to-day work, our Tips and Tricks session will teach you how to: (1) Filter and find information relevant to you, (2) Keep important resources at your fingertips, (3) Reduce "noise" so you can focus on work, (4) Create effective teams to keep projects moving forward and ensure everyone is in-the-know, (5) Make meetings more efficient by managing the pre, during, and post-meeting experience all within Teams, and more. The session is also available on demand at https://aka.ms/teamstipsandtricksondemand.

 

Maximizing Teams Meetings

The average employee spends approximately 30% of their working life in meetings. But meetings in Microsoft Teams are designed to be flexible and enable different types of connections for all the ways that work needs to get done. For users who are familiar with Microsoft Teams but want to better understand and optimize the Teams meeting experience, this session provides guidance into how to create spontaneous and scheduled meetings, leverage the pre, during and post-meeting features, identifying supported devices, and more.

 

Customer Immersion Experience: Simplifying your data privacy & compliance journey

Join us for a hands-on introduction to Microsoft 365 Compliance features and an opportunity to experience powerful solutions across the data lifecycle of assess, protect and respond. During this 2-hour interactive session, you will explore how to: (1) Understand your compliance from a single pane of glass, (2) Make identity the new perimeter, (3) Discover and govern sensitive data across clouds, devices and apps, (4) Recognize attacks, detect breaches, and recover quickly using automation, and (5) Streamline your operational processes and understand your security posture. Each session is limited to 12 participants, reserve your seat now.

 

Microsoft IT: Speaking of Security - Device Health

When: Tuesday, May 7, 2019 at 10am PT | In today's client-to-cloud world, device health is a foundational pillar of security. Unmanaged devices are a powerful entry point for malicious parties, and it is vital that only healthy devices can access critical applications and data. During this webinar you will learn about device health, the current state of device security at Microsoft, and our thinking behind key investment areas we are pursuing. There are other sessions now available on demand at the Speaking of Security webinar series site.

 

Microsoft Teams Spring Adoption Series: Awareness Campaign - Pilot

When: Friday, May 10, 2019 at 11am PT | Good communication is critical for successful adoption. In this session we'll build a simple campaign of awareness materials targeting your stakeholder team and champions that we'll refine for the broader organization. These include email templates, posters, digital signage, and learning events. We'll share the out-of-the-box resources available from Microsoft and walk through how to customize for your organization. We'll also discuss the importance of curating self-help and training information in a single location, and what to include in a 1-hour kickoff meeting for a department, division, or working group. Join live, or add the event to your calendar. Note: The top-level link has information and links to the recording for previous sessions in this Spring Adoption Series.

 

Azure Active Directory Webinars for May

When: Multiple sessions currently scheduled from May 14 - 22, 2019 | Are you looking to deploy Azure Active Directory quickly and easily? We are offering free webinars on key Azure Active Directory deployment topics to help you get up and running. Sessions include Getting Ready for Azure AD, Azure AD Connect Health, Streamlining Password Management Using Azure AD, and more. Each 1-hour webinar is designed to support IT Pros in quickly rolling out Azure Active Directory features to their organization. All webinars are free of cost and will include an anonymous Q&A session with our Engineering Team. So, come with your questions! Capacity is limited. Sign up for one or all of the sessions today!  Note: There are also some sessions available on-demand.

 

Microsoft Compliance and Security Virtual Conference

When: Tuesday, May 14, 2019 from 9am – 2pm PT | In the present, ever-evolving threat landscape, many organizations find their biggest challenges in digital transformation to be ensuring security, privacy, and compliance. With the number of cybersecurity attacks on the rise, tighter local and global data privacy regulations, and the constant demand to ensure employees productivity, the need for an effective solution has never been greater. The Virtual Conference on Compliance and Security is coming on May 14. We invite you to register for a live event where you'll learn how to transform your business while remaining secure and compliant in a rapidly evolving world. Visit the registration page to learn more details about the event, including a preview of the agenda and session overviews. Invite your colleagues and register today to reserve your spot. We hope to see you at the Compliance & Security Virtual Conference!

 

Microsoft IT Expert Roundtable: SharePoint at Microsoft - portals and publication

When: Tuesday, May 14, 2019 at 10am PT | Join us for this live webinar where experts from both the business, and IT side of Microsoft will share candid insights and best practices around Enterprise Search, and how we manage our internal portals. They will also answer your questions about our strategy for modernizing employee experiences, delivering targeted communications, and enabling employees to find the authoritative content they need.

 

Microsoft Teams Spring Adoption Series: Awareness Campaign - Broad

When: Friday, May 17, 2019 at 11am PT | We'll review the responses and feedback we got from the pilot Awareness Campaign and discuss any needed adjustments. Depending on your organizations size, this may take time and be approached in phases by region, user profile or organization. We'll also discuss where outside communications and adoption partners can help the project team scale. Join live, or add the event to your calendar. Note: The top-level link has information and links to the recording for previous sessions in this Spring Adoption Series.

 

Microsoft Teams Spring Adoption Series: End User Training

When: Friday, May 24, 2019 at 11am PT | We have to help users adopt a self-service mindset to learning and discovery in order to keep up with changes in Cloud services. Guided learning sessions delivered by the project team or an appropriate champion can reinforce by sharing tips on getting started and best practices. In this session, we'll review a typical one-hour orientation session and how to deliver it. We'll then review the end-user training resources available to your organization and discuss how to promote them, including in-app prompts and guidance, learning from peers, and published learning resources. Join live, or add the event to your calendar. Note: The top-level link has information and links to the recording for previous sessions in this Spring Adoption Series.

 

Microsoft Teams Spring Adoption Series: Measuring and Communicating Success

When: Thursday, May 30, 2019 at 11am PT | This week we'll discuss how to collect and communicate success stories, qualitatively and quantitatively. Qualitative success stories are anecdotal points of feedback from stakeholders, champions, and users. These may be examples of improved collaboration, reduced internal email, faster team member onboarding, and similar stories. Quantitative success examples come from the Office 365 Microsoft Teams usage reports built into the Office 365 Admin portal. This information can show the usage of Microsoft Teams in your company. Communicating real-world examples and quantitative data is critical to reinforcing project success and getting buy-in and additional resources from leadership. In this session we'll walk through several examples of one-page or one-slide summaries you can create, and how to secure the data and examples you'll use to reinforce the message. Join live, or add the event to your calendar. Note: The top-level link has information and links to the recording for previous sessions in this Spring Adoption Series.

 

10 time saving tips and tricks with Outlook mobile

When: Thursday, June 6, 2019 at 9am PT | Outlook mobile brings together your email, calendar, contacts, documents and more in one fast, fluid experience so you can accomplish the most important tasks in just a few seconds. All backed by enterprise-grade security you can trust. Join the Outlook mobile team for a webinar that will highlight cool tips and tricks that save you time and spark joy. You also get to ask any questions and share feedback with the team directly. In this webinar, you will learn: (1) Why Outlook mobile is the right choice for you, (2) Best practices for getting started, (3) Cool tips and tricks that spark joy and let you accomplish the most important tasks in just a few seconds, and (4) Ask questions or share your feedback directly with the Outlook team. There are also sessions from previous months that can be viewed on demand.

 

Microsoft Teams Spring Adoption Series: Ongoing Adoption - Tips and Best Practices

When: Friday, June 7, 2019 at 11am PT | As your user base becomes more comfortable with teams, they'll start to explore functionality beyond basic Chat and Collaboration. "Where should I put my files in Office 365" will become a recurring question as they use Teams, SharePoint and OneDrive. When more Teams come online, best practices like Favoriting a Team, Following a Channel, and using the Activity Feed will help users get the most out of Teams. Your core Project Team should begin to transition from initial enablement to service management and monitoring for service changes and usage issues. Being able to rely/leverage your Champions community for ongoing "best practices" sessions, tips, and communications. Join live, or add the event to your calendar. Note: The top-level link has information and links to the recording for previous sessions in this Spring Adoption Series.

 

Customer Immersion Experience: Hands-on with security in a cloud-first, mobile-first world

This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

 

BLOG ROUNDUP

 

New to Microsoft 365 in April—new tools to streamline compliance and make collaboration inclusive and engaging

This month, we released new features and services in Microsoft 365 to help you meet your compliance requirements, manage security policies, and reach more audiences with your content. We're releasing new solutions designed to help you assess your compliance risk and manage policies to protect sensitive data both inside and outside of your organization. New capabilities help you connect with more people and create more engaging content across multiple languages. | Related: Edit your content faster with OneNote

 

What's New in Microsoft Teams | April 2019

In case you missed it… here is a round of up of what's new with Microsoft Teams in the past month, including Microsoft Teams on Surface Hub, availability of Microsoft Whiteboard in commercial preview, org-wide teams now have larger size limits, show and hide teams to stay organized, general availability of the Microsoft Teams PowerShell module, and more. | Related: Information Barriers Preview | New to Microsoft Teams? Start here with a full Teams demo and tutorial

 

OneDrive Roadmap Roundup – April 2019

The OneDrive team has been hard at work so you can more easily access, share, and collaborate on all your files from anywhere​. April 2019 brought a slew of updates to OneDrive in Office 365 including: (1) New golden folder icon design, (2) Improvements in the OneDrive sync client such as Incident Deflection, (3) Updated "manage access" pane for classic user interface, and more.

 

SharePoint Roadmap Pitstop: April 2019

SharePoint is off and running into the second quarter of calendar year 2019 - so hang on! This is the comprehensive recap for all things SharePoint and related technology. Our goal is to provide change management excellence, with clear, concise and timely resources. All the features listed below began rolling out to Targeted Release customers in Office 365 as of April 2019 (possibly early May 2019). These updates include: (1) Files restore for SharePoint and Teams, (2) Yammer Conversations web part, (3) Modern document sets, (4) Office 365 Group card enhancements, (5) Per-Machine OneDrive sync client for Windows, and many more! | Related: Manage email notifications in SharePoint

 

Grow and protect your business with more privacy controls in Microsoft 365

Being a customer-obsessed business means being privacy-obsessed. Customers are more aware and sensitive than ever before about your data privacy policies, making decisions to do business with you based on the trust they have about how you handle their data. According to industry analysts such as Forrester, companies with more advanced privacy practices are growing faster today than their peers with less mature policies. In this environment, privacy and compliance professionals play an increasingly strategic role within organizations. As data continues to grow exponentially and travel across organizational boundaries, providing your teams with the right tools to maintain control and manage risk across data, wherever it lives, is our priority. We are excited to share updates in Microsoft 365 that provide organizations with more control and options to strengthen their data privacy practices.

Related:

 

NOTEWORTHY

 

Video: Microsoft 365 Update for April 2019

Format: Video (11 minutes) | Jim Naroski covers recent enhancements to Office 365, including new icons in Office 365, message encryption, Compliance Manager, Multi-Geo, Security Policy Advisor, Azure AD Password Protection, and more. The video transcript, complete with links to additional information on everything covered, is available at http://aka.ms/m365update-blog.

 

Calendar updates in Outlook for Windows gives time back

We've made updates to the Calendar in Outlook for Windows to help you effectively manage your most valuable resource, your time. We listened to your suggestions and made improvements so you can schedule meetings faster and easier and better personalize your experience. All the enhancements are available now to Monthly Channel Office 365 subscribers!

 

Announcing Office 365 Advanced Message Encryption

Our goal continues to be to protect our customers' sensitive data, by making it easier to apply and consume encrypted messages, regardless if your recipient is inside or outside your organization. Unfortunately, protecting and controlling sensitive data that's shared outside your organization is more challenging than if it was shared inside your organization. That's why we are investing in capabilities that not only enhance encryption, but also provide more control over access to encrypted emails by external recipients. We are excited to share new Office 365 Advanced Message Encryption capabilities that enable admins to apply multiple custom email templates, and to expire and revoke encrypted emails accessed through the Office 365 web portal.

 

Understand and improve your security posture with Microsoft 365

The fourth e-book in this series, Understand & improve your security posture, delves into the tools available in Microsoft 365 to measure and improve enterprise security. It also shows how security professionals can use the data to instill confidence in executive teams and boards of directors, who worry about cybersecurity but may not understand all the issues. Told through the lens of Evan, a (fictitious) Chief Information Security Officer (CISO), the e-book illustrates how he uses Microsoft 365 to evaluate his company's security posture and improve protection against emerging threats.

 

Manage authentication sessions in Azure AD conditional access is now in public preview!

We're excited to announce public preview of authentication sessions management capabilities for Azure AD conditional access. Authentication session management capabilities allow you to configure how often your users need to provide sign-in credentials and whether they need to provide credentials after closing and reopening browsers—giving you fined-grained controls that can offer more security and flexibility in your environment. Authentication session management capabilities require Azure AD Premium 1 subscription. Note: This feature replaces the Configurable Token Lifetimes feature currently in public preview. If you're using Configurable Token Lifetimes, please make plans to transition to conditional access for authentication sessions management. Configurable Token Lifetime will be retired six months from now on October 15, 2019.

 

Skip to main content