Office 365 Weekly Digest | April 21 – 27, 2019


Welcome to the April 21 - 27, 2019 edition of the Office 365 Weekly Digest.

Ten features were added to the Office 365 Roadmap last week, most focused on SharePoint Online and compliance / eDiscovery. There is also an update for Office Online Account Manager targeted for release in April 2019.

There are several new events listed this week, including the Azure AD webinars for May, and a new Spring Adoption series for Microsoft Teams that runs weekly through early June 2019. The spotlight event for this week is a Microsoft IT Expert Roundtable on Wednesday, May 1, 2019 at 10am Pacific. This webcast shares insights and best practices for migrating from Skype Meeting Broadcast to Live Events in Microsoft 365.

Highlights from last week's blogs include the release of the new cloud-based policy management service for Office 365 ProPlus, the preview of Security Policy Advisor for Office, the April 2019 updates for SharePoint News, and the rollout of files restore for SharePoint and Microsoft Teams.

The April 2019 features for Workplace Analytics, new insertable icons in Office, general availability of the Microsoft Teams PowerShell module, and an article on the "Top 5 Benefits of the OneDrive mobile app" are all last week's items of note.

 

OFFICE 365 ROADMAP

 

Below are the items added to the Office 365 Roadmap last week…

 

Feature ID

App / Service

Title Description

Status

Added

Estimated Release

More Info
50420

Outlook

Android

Outlook for Android: People contact information Detailed contact information about people in your organization (people card) including organizational reporting structure for businesses, people they work with or those you email with frequently.

In development

04/24/2019

Q2 CY2019

n / a
50753

Office 365

Office Online Account Manager is getting updated Office Online Account manager is available in the authenticated experience and enables you to access your account, profile and sign out. The current experience is different from Account Manager on other Microsoft Products. We are updating Office Online Account Manager to be consistent with other account experiences across all of Microsoft.

In development

04/26/2019

April CY2019

n / a
50759

Office

OneDrive

Improvements to how Office (Word, Excel, PowerPoint client) handles Properties Users will now be able to save Office files with missing required properties. This change will apply only to the Office files synced by the OneDrive sync client. The document properties will continue to be available for viewing and editing through the document backstage by going to File Info. This change will lead to performance improvements.

Rolling out

04/26/2019

April CY2019

n / a
50795

Office 365

Records Management solution in Microsoft 365 Compliance Center Now take advantage of Microsoft 365 records management capabilities in one place with specific permissions model and tailored experience for records management including file plan, event-based retention, and defensible disposition. Enable your records management requirements in-place within Microsoft 365.

In development

04/26/2019

May CY2019

n / a
50805

SharePoint

News & page targeting With audience targeting, site owners and intranet managers can deliver rich experiences to various audiences from within the same site with intelligence on what content to show specific people based on role, region, status, etc.

Rolling out

04/26/2019

May CY2019

April 2019 Updates to SharePoint News
33594

SharePoint

Organization assets Centralized curated view of digital images for reuse in page authoring

Rolling out

04/26/2019

May CY2019

April 2019 Updates to SharePoint News
50794

Office 365

Advanced Record Versioning in Advanced Data Governance Now users with correct permissions can lock and un-lock a record to enable collaboration on records within SharePoint online. Use the advanced record versioning feature to ensure records retention policies are met, while supporting collaboration and productivity on records in your organization. At each lock or un-lock action a snapshot of the record is taken and preserved to ensure records retention requirements are met.

In development

04/26/2019

Q3 CY2019

n / a
50754

Office 365

Advanced eDiscovery delegated access Now add external counsel to a specific case within Advanced eDiscovery. This feature will help organizations ensure their partners of choice are able to execute eDiscovery related tasks within Microsoft 365 directly.

In development

04/26/2019

Q4 CY2019

n / a
50755

Office 365

Advanced eDiscovery threaded chat and email review Now eDiscovery managers can review chats and emails in context of the thread and full context of the collaboration or discussion. This will help speed the efficiency of the review process with communications in full context of the conversation.

In development

04/26/2019

Q4 CY2019

n / a
50536

MileIQ

New Feature: MileIQ admin center for managing MileIQ users MileIQ admin center, a portal for managing mobile workers who are using the mileage-tracking app MileIQ. Business Premium and other large company Office 365 plans include access to the MileIQ admin center. The MileIQ admin center enables more-efficient workflows with MileIQ users. It enables admins to quickly provision employees to use MileIQ, bulk import new users, revoke access to employees, as well as to quickly adjust your corporate reimbursement rate.

In development

04/27/2019

May CY2019

n / a

 

 

UPCOMING EVENTS

 

Upgrade 101: Managing your upgrade from Skype for Business to Microsoft Teams (Part 1)

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 1 is focused on upgrade planning and user readiness. Targeting project stakeholders with accountability for Skype for Business to Teams upgrade success and user readiness/change managers, this session serves as the foundation for your upgrade planning, including: (1) An overview of our proven, upgrade success framework, (2) Real-world customer examples, (3) Insights into facilitating user readiness and upgrade acceptance, and (4) Orientation to key upgrade guidance resources.

 

Upgrade 101: Managing your upgrade from Skype for Business to Microsoft Teams (Part 2)

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 2 is understanding coexistence and interoperability. Designed for the IT Pro/technical experts implementing the migration from Skype for Business to Teams, this session will arm you with the information you need to know before migrating your users, including: (1) End user experiences during the upgrade, (2) Available journey options an organization can take from online or on-premises as the starting point, and (3) Routing and federation experiences.

 

Make the switch from Skype for Business to Microsoft Teams: End User Guidance

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We'll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

 

Getting Started with Microsoft Teams

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

 

Microsoft Teams Tips and Tricks

Designed for those who are familiar with Microsoft Teams but want to understand some creative ways to optimize Teams in their day-to-day work, our Tips and Tricks session will teach you how to: (1) Filter and find information relevant to you, (2) Keep important resources at your fingertips, (3) Reduce "noise" so you can focus on work, (4) Create effective teams to keep projects moving forward and ensure everyone is in-the-know, (5) Make meetings more efficient by managing the pre, during, and post-meeting experience all within Teams, and more. The session is also available on demand at https://aka.ms/teamstipsandtricksondemand.

 

Maximizing Teams Meetings

The average employee spends approximately 30% of their working life in meetings. But meetings in Microsoft Teams are designed to be flexible and enable different types of connections for all the ways that work needs to get done. For users who are familiar with Microsoft Teams but want to better understand and optimize the Teams meeting experience, this session provides guidance into how to create spontaneous and scheduled meetings, leverage the pre, during and post-meeting features, identifying supported devices, and more.

 

Customer Immersion Experience: Communicating more effectively & working better together

During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft's newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Microsoft IT Expert Roundtable: Migrating to live events in Microsoft 365 from Skype Meeting Broadcast

When: Wednesday, May 1, 2019 at 10am PT | Experts at Microsoft Core Services Engineering and Operations (CSEO) answer your questions about how we migrated to the live events capability in Microsoft 365. They share candid insights and best practices around the new video and interactive discussion capabilities available in Microsoft Teams, Yammer and Microsoft Stream, including planning, technical considerations and communications that were needed to ensure an optimal experience for both event producers and Microsoft employees.

 

10 time saving tips and tricks with Outlook mobile

Outlook mobile brings together your email, calendar, contacts, documents and more in one fast, fluid experience so you can accomplish the most important tasks in just a few seconds. All backed by enterprise-grade security you can trust. Join the Outlook mobile team for a webinar that will highlight cool tips and tricks that save you time and spark joy. You also get to ask any questions and share feedback with the team directly. In this webinar, you will learn: (1) Why Outlook mobile is the right choice for you, (2) Best practices for getting started, (3) Cool tips and tricks that spark joy and let you accomplish the most important tasks in just a few seconds, and (4) Ask questions or share your feedback directly with the Outlook team. There are also sessions from previous months that can be viewed on demand.

 

Customer Immersion Experience: Simplifying your data privacy & compliance journey

Join us for a hands-on introduction to Microsoft 365 Compliance features and an opportunity to experience powerful solutions across the data lifecycle of assess, protect and respond. During this 2-hour interactive session, you will explore how to: (1) Understand your compliance from a single pane of glass, (2) Make identity the new perimeter, (3) Discover and govern sensitive data across clouds, devices and apps, (4) Recognize attacks, detect breaches, and recover quickly using automation, and (5) Streamline your operational processes and understand your security posture. Each session is limited to 12 participants, reserve your seat now.

 

Ask Microsoft Anything (AMA): Live Events with the Stream, Teams and Yammer Teams

When: Thursday, May 2, 2019 at 9am PT | We are very excited to announce a Live Events 'Ask Microsoft Anything' (AMA) with the Stream, Teams and Yammer teams! An AMA is a live online event similar to a "YamJam" on Yammer or an "Ask Me Anything" on Reddit. This AMA gives you the opportunity to connect with members of the product teams who will be on hand to answer your questions and listen to feedback. Join in the Live Events AMA space, or add the event to your calendar. We look forward to seeing you there!

 

Microsoft Teams Spring Adoption Series: Creating a Champions Program

When: Friday, May 3, 2019 at 11am PT | Champions are not only passionate about what they do, but are also excited to evangelize and help their peers to learn more effective solutions. In this week's session, we'll discuss how to find enthusiastic Champions who help the core project team drive engagement to the broader community. We'll discuss how to organize a Champions kick-off activity, maintain regular engagement, and how to recognize their efforts and contributions. Join live, or add the event to your calendar. Note: The top-level link has information and links to the recording for previous sessions in this Spring Adoption Series.

 

Microsoft IT: Speaking of Security - Device Health

When: Tuesday, May 7, 2019 at 10am PT | In today's client-to-cloud world, device health is a foundational pillar of security. Unmanaged devices are a powerful entry point for malicious parties, and it is vital that only healthy devices can access critical applications and data. During this webinar you will learn about device health, the current state of device security at Microsoft, and our thinking behind key investment areas we are pursuing. There are other sessions now available on demand at the Speaking of Security webinar series site.

 

Microsoft Teams Spring Adoption Series: Awareness Campaign - Pilot

When: Friday, May 10, 2019 at 11am PT | Good communication is critical for successful adoption. In this session we'll build a simple campaign of awareness materials targeting your stakeholder team and champions that we'll refine for the broader organization. These include email templates, posters, digital signage, and learning events. We'll share the out-of-the-box resources available from Microsoft and walk through how to customize for your organization. We'll also discuss the importance of curating self-help and training information in a single location, and what to include in a 1-hour kickoff meeting for a department, division, or working group. Join live, or add the event to your calendar. Note: The top-level link has information and links to the recording for previous sessions in this Spring Adoption Series.

 

Azure Active Directory Webinars for May

When: Multiple sessions currently scheduled from May 14 - 22, 2019 | Are you looking to deploy Azure Active Directory quickly and easily? We are offering free webinars on key Azure Active Directory deployment topics to help you get up and running. Sessions include Getting Ready for Azure AD, Azure AD Connect Health, Streamlining Password Management Using Azure AD, and more. Each 1-hour webinar is designed to support IT Pros in quickly rolling out Azure Active Directory features to their organization. All webinars are free of cost and will include an anonymous Q&A session with our Engineering Team. So, come with your questions! Capacity is limited. Sign up for one or all of the sessions today!  Note: There are also some sessions available on-demand.

 

Microsoft Compliance and Security Virtual Conference

When: Tuesday, May 14, 2019 from 9am – 2pm PT | In the present, ever-evolving threat landscape, many organizations find their biggest challenges in digital transformation to be ensuring security, privacy, and compliance. With the number of cybersecurity attacks on the rise, tighter local and global data privacy regulations, and the constant demand to ensure employees productivity, the need for an effective solution has never been greater. The Virtual Conference on Compliance and Security is coming on May 14. We invite you to register for a live event where you'll learn how to transform your business while remaining secure and compliant in a rapidly evolving world. Visit the registration page to learn more details about the event, including a preview of the agenda and session overviews. Invite your colleagues and register today to reserve your spot. We hope to see you at the Compliance & Security Virtual Conference!

 

Microsoft Teams Spring Adoption Series: Awareness Campaign - Broad

When: Friday, May 17, 2019 at 11am PT | We'll review the responses and feedback we got from the pilot Awareness Campaign, and discuss any needed adjustments. Depending on your organizations size, this may take time and be approached in phases by region, user profile or organization. We'll also discuss where outside communications and adoption partners can help the project team scale. Join live, or add the event to your calendar. Note: The top-level link has information and links to the recording for previous sessions in this Spring Adoption Series.

 

Customer Immersion Experience: Hands-on with security in a cloud-first, mobile-first world

This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

 

Microsoft Teams Spring Adoption Series: End User Training

When: Friday, May 24, 2019 at 11am PT | We have to help users adopt a self-service mindset to learning and discovery in order to keep up with changes in Cloud services. Guided learning sessions delivered by the project team or an appropriate champion can reinforce by sharing tips on getting started and best practices. In this session, we'll review a typical one-hour orientation session and how to deliver it. We'll then review the end-user training resources available to your organization and discuss how to promote them, including in-app prompts and guidance, learning from peers, and published learning resources. Join live, or add the event to your calendar. Note: The top-level link has information and links to the recording for previous sessions in this Spring Adoption Series.

 

Microsoft Teams Spring Adoption Series: Measuring and Communicating Success

When: Thursday, May 30, 2019 at 11am PT | This week we'll discuss how to collect and communicate success stories, qualitatively and quantitatively. Qualitative success stories are anecdotal points of feedback from stakeholders, champions, and users. These may be examples of improved collaboration, reduced internal email, faster team member onboarding, and similar stories. Quantitative success examples come from the Office 365 Microsoft Teams usage reports built into the Office 365 Admin portal. This information can show the usage of Microsoft Teams in your company. Communicating real-world examples and quantitative data is critical to reinforcing project success and getting buy-in and additional resources from leadership. In this session we'll walk through several examples of one-page or one-slide summaries you can create, and how to secure the data and examples you'll use to reinforce the message. Join live, or add the event to your calendar. Note: The top-level link has information and links to the recording for previous sessions in this Spring Adoption Series.

 

Microsoft Teams Spring Adoption Series: Ongoing Adoption - Tips and Best Practices

When: Friday, June 7, 2019 at 11am PT | As your user base becomes more comfortable with teams, they'll start to explore functionality beyond basic Chat and Collaboration. "Where should I put my files in Office 365" will become a recurring question as they use Teams, SharePoint and OneDrive. When more Teams come online, best practices like Favoriting a Team, Following a Channel, and using the Activity Feed will help users get the most out of Teams. Your core Project Team should begin to transition from initial enablement to service management and monitoring for service changes and usage issues. Being able to rely/leverage your Champions community for ongoing "best practices" sessions, tips, and communications. Join live, or add the event to your calendar. Note: The top-level link has information and links to the recording for previous sessions in this Spring Adoption Series.

 

BLOG ROUNDUP

 

The new cloud-based policy management service for Office 365 ProPlus has been released!

The Office cloud policy service allows administrators to define policies for Office 365 ProPlus and assign these policies to users via Azure Active Directory security groups. Once defined, policies are automatically enforced as users sign in and use Office 365 ProPlus. No need to be domain joined or MDM enrolled and works with corporate owned devices or BYOD. This service is now generally available and supported for all Office 365 ProPlus customers. If you are an administrator, you can start using this service today by signing into the Office client management portal and creating policy configurations. | Resource: Overview of the Office cloud policy service for Office 365 ProPlus

 

Announcing Security Policy Advisor Preview for Office 365 ProPlus

We're excited to announce the public preview of Security Policy Advisor—the first in a series of security investments to further strengthen the apps in Office 365 ProPlus. Security Policy Advisor is a service that offers an easier, more effective way to manage your security policies. It provides custom policy recommendations, supported with rich data insights into how these policies would impact your group's use of features in Office—allowing you to make decisions with full information. Security Policy Advisor enables IT admins who have deployed Office 365 ProPlus, to manage the security of their Office applications with confidence. This service is now available as a preview in English and will be available in additional locales in the coming weeks. | Resource: Overview of the Security Policy Advisor (Preview) for Office 365 ProPlus

 

April 2019 Updates to SharePoint News

SharePoint news helps you enhance communications and engagement with employees and stakeholders. Here are our latest enhancements for pages and news in SharePoint: (1) Audience targeting - starting April 2019, (2) Email notification for engagement with news and pages - starting late April 2019, (3) Organization assets - starting May 2019, and (4) Call to action links on hero web part - starting May 2019.

 

Files restore for SharePoint and Microsoft Teams

Data loss is non-negotiable. Period. As innovation in the cloud drives business value, it delivers new capabilities to the IT professionals and site admins who work tirelessly to support, configure, administer, and secure their organizations' and teams' content. And it is important that you are empowered to recover from accidental deletions or version issues at the speed business productivity requires. We have started to roll out Files Restore for SharePoint and Microsoft Teams – a new Microsoft 365 feature. This is associated with Microsoft 365 Roadmap: ID 33714 and originally announced at Ignite 2018. Files Restore is now available for SharePoint document libraries, protecting your shared files in SharePoint, Teams, Outlook groups, and Yammer groups connected to Office 365 groups and uses the same recovery capabilities that protect your individual files in OneDrive for Business. Files restore for SharePoint has begun Targeted Release to customers in Office 365. We plan to extend release to all full Targeted Release customers by the end of April 2019. We then plan to fully release to all full production Office 365 customers by the end of May 2019.

 

NOTEWORTHY

 

Workplace Analytics - April 2019: New feature releases

The Workplace Analytics team is excited to announce our feature updates for April 2019. In this update, you'll discover the latest, including: (1) New redundancy metric, (2) New videos help admins prepare organizational data, (3) Improvements to the organizational-data upload process, and (4) Changes to add clarity to query usage.

 

Your Feedback in Action: New Insertable Icons in Office

When we first added Icons to Office, we got tons of great feedback that people loved them! You used them to add visual flare to your documents and presentations, to replace boring bullet points, to draw attention to key parts of your slides. But we also heard you loud and clear: you wanted more! And you noticed some key areas where we just didn't have anything that fit the bill. So, we got to work. And the result? 350 brand new icons that add to some old categories and create some entirely new ones! And that's just some of it! Find all of the new icons by going to the Insert Ribbon and clicking on Icons in PowerPoint, Word, and Excel on Mac, Windows, and iOS; in Outlook on Windows; and in PowerPoint Online on the web.

 

Microsoft Teams PowerShell Module General Availability

We are excited to announce the general availability of the Microsoft Teams PowerShell module. This PowerShell module, first released in Beta last year, allows you to manage the lifecycle of teams within your organization. As a Global Administrator or Teams Service Administrator, you can identify and manage teams on behalf of your users, and make bulk updates to teams faster – including changing memberships or managing team settings. This new version of our module leverages only 1.0 Graph APIs. Going forward, we will be maintaining both a Preview and Generally Available versions of the Microsoft Teams PowerShell module. This will allow us to deliver new, preview functionality to our customers faster for testing, while ensuring that our Generally Available module continues to leverage only 1.0 APIs. | Related: Quantifying the value of collaboration with Microsoft Teams

 

Top 5 benefits of the OneDrive mobile app

In an era of rapid digital transformation, how we work is changing. Work does not solely revolve around an office space. Tech-savvy millennial and information workers expect to be productive even when they are working remotely- be it at a client's location, a cafe, their home (on the porch in the sun preferably 😉), or while traveling. This means that they need to stay connected, updated and access and share their corporate content especially when beyond the walls of the office. Our 4.5 star rated OneDrive app for iOS and Android are here to help. Let us look at the 5 key benefits of the OneDrive mobile app – especially when on the go...

 

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