Office 365 Weekly Digest | March 31 – April 6, 2019


Welcome to the March 31 – April 6, 2019 edition of the Office 365 Weekly Digest.

Eleven features were added to the Office 365 Roadmap last week, with six of those for Office 365 Groups. Features for Microsoft Teams and the various versions of Outlook (Windows, web, Android and iOS) were also included.

Numerous events are listed, with most having multiple options over the course of April and some into May. While Teams-related events comprise the majority, there are also events for Azure Active Directory, security, and Outlook Mobile.

Blog posts in last week's roundup include the March 2019 roadmap updates for OneDrive and SharePoint, updates for modern authentication and conditional access in Exchange Online, a look at upcoming changes in Outlook for Windows, and the April 2019 release launches for Microsoft Flow.

Noteworthy item highlights include the March 2019 updates for Microsoft PowerApps, details on how to secure mobile email with Microsoft Outlook and EMS, and general availability for Azure AD Password Protection.

 

OFFICE 365 ROADMAP

 

Below are the items added to the Office 365 Roadmap last week…

 

Feature ID

App / Service

Title Description

Status

Added

Estimated Release

More Info
46976

Outlook

Windows

Outlook for Windows: Use tighter spacing Change the current view to use tighter spacing between emails in your message list and around the compose/reply buttons to leave more room for your message body. 

In development

04/01/2019

April CY2019

n / a
49990

Teams

Microsoft Teams: Busy on Busy Busy on Busy is a feature that allows callers to know a user's status when contacting them. When a call comes into a user who is already engaged in a call or meeting, this setting alerts the calling party that the user is busy by playing a busy signal.

In development

04/01/2019

May CY2019

n / a
49175

Office 365 Groups

Office 365 Group card enhancements: search members, renew groups, approve pending members In Outlook on the web and SharePoint Online, users can now search for members inside Office 365 Groups. As well, owners can renew expiring groups as well as approve pending members.

Rolling out

04/03/2019

April CY2019

n / a
46196

Outlook

Web

Outlook on the web - Meeting Insights When you click on a meeting event in your calendar, Outlook will show you relevant content (like email, files, or relevant information from LinkedIn) for your meeting, so you can easily find what you need.

In development

04/03/2019

April CY2019

n / a
50002

Office 365 Groups

Group Driven Membership This feature will provide the ability for Group Owners to add a Security Group as a member of an Office 365 Group. The Security Group can then be used to drive membership inside an Office 365 Group, simplifying membership management scenarios where membership is already be managed within Security Groups.

In development

04/03/2019

Q1 CY2020

n / a
50007

Office 365 Groups

Office 365 Groups Activity-Based Expiry Renewal This feature will provide the ability to automatically renew Office 365 Groups which are about to expire when recent activity has been detected within services attached to the Office 365 Group.

In development

04/03/2019

Q1 CY2020

n / a
50012

Office 365 Groups

Expiry Notifications Within Office 365 Groups Applications This feature will generate an Expiry Date that can be consumed by end user applications built on Office 365 Groups. Applications built on Office 365 Groups will then have the ability to display notifications within the context of their app to notify a user that a group will expire. Rather than rely strictly on email notifications, users will be notified in the context of their apps, upon which they can take action to renew the group.

In development

04/03/2019

Q1 CY2020

n / a
50228

Office 365 Groups

Groups Administrator Role This feature will provide a new role for Groups administration. Members of this role can create and manage Groups, create and manage groups settings such as naming and expiration policies, and view groups activity and audit reports.

In development

04/04/2019

Q3 CY2019

n / a
48585

Outlook

iOS

Outlook for iOS: Create Group calendar events Create a Group event from Outlook for iOS to appear on your Group calendar

In development

04/05/2019

Q3 CY2019

n / a
50307

Outlook

Android

Outlook for Android: Create Group calendar events Create a Group event from Outlook for Android to appear on your Group calendar

In development

04/05/2019

---

n / a
50293

Office 365 Groups

Microsoft Information Protection Labels - Classification Driven Policies with Office 365 Groups We are developing consistent Office 365 Groups classification to make it easier to protect sensitive data. Tenant administrators can now better govern groups created in their respective tenants by enforcing policies on those groups using classification labels in a streamlined and proactive manner.

In development

04/06/2019

Q1 CY2020

n / a

 

 

 

 

UPCOMING EVENTS

 

Upgrade 101: Managing your upgrade from Skype for Business to Microsoft Teams (Part 1)

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 1 is focused on upgrade planning and user readiness. Targeting project stakeholders with accountability for Skype for Business to Teams upgrade success and user readiness/change managers, this session serves as the foundation for your upgrade planning, including: (1) An overview of our proven, upgrade success framework, (2) Real-world customer examples, (3) Insights into facilitating user readiness and upgrade acceptance, and (4) Orientation to key upgrade guidance resources.

 

Upgrade 101: Managing your upgrade from Skype for Business to Microsoft Teams (Part 2)

As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 2 is understanding coexistence and interoperability. Designed for the IT Pro/technical experts implementing the migration from Skype for Business to Teams, this session will arm you with the information you need to know before migrating your users, including: (1) End user experiences during the upgrade, (2) Available journey options an organization can take from online or on-premises as the starting point, and (3) Routing and federation experiences.

 

Make the switch from Skype for Business to Microsoft Teams: End User Guidance

Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We'll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

 

Getting Started with Microsoft Teams

This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

 

Microsoft Teams Tips and Tricks

Designed for those who are familiar with Microsoft Teams but want to understand some creative ways to optimize Teams in their day-to-day work, our Tips and Tricks session will teach you how to: (1) Filter and find information relevant to you, (2) Keep important resources at your fingertips, (3) Reduce "noise" so you can focus on work, (4) Create effective teams to keep projects moving forward and ensure everyone is in-the-know, (5) Make meetings more efficient by managing the pre, during, and post-meeting experience all within Teams, and more. The session is also available on demand at https://aka.ms/teamstipsandtricksondemand.

 

Maximizing Teams Meetings

The average employee spends approximately 30% of their working life in meetings. But meetings in Microsoft Teams are designed to be flexible and enable different types of connections for all the ways that work needs to get done. For users who are familiar with Microsoft Teams but want to better understand and optimize the Teams meeting experience, this session provides guidance into how to create spontaneous and scheduled meetings, leverage the pre, during and post-meeting features, identifying supported devices, and more.

 

Customer Immersion Experience: Identity Driven Security

Join us for this live, hands-on learning experience, built in an Azure environment. This event is designed to allow you to experience real-world solutions and learn how to keep your organization protected with holistic enterprise security management tools. Interactions between users, devices, apps, and data have increasingly become more complex with the transition to mobility and cloud, generating new blind spots for IT. During this online experience exploring Microsoft Identity Driven Security solutions, you will experience how to address these issues by protecting the "front door", giving you visibility into user and data activity, and identifying attackers within your organization with behavioral analytics and anomaly detection. During this interactive session, you will explore how to: (1) Learn how to protect the "front door", (2) Identify attackers within your organization with behavioral analytics and anomaly detection, and (3) Gain visibility into user and data activity. Each session is limited to 15 participants, reserve your seat now.

 

Azure Active Directory Webinars for April

When: Multiple sessions currently scheduled from April 16 - 25, 2019 | Are you looking to deploy Azure Active Directory quickly and easily? We are offering free webinars on key Azure Active Directory deployment topics to help you get up and running. Sessions include Getting Ready for Azure AD, Choosing the Right Authentication Method for Azure AD, The Basics of Governing your Azure AD and Office 365 Deployment, Securing Your Identities with Multi-Factor Authentication, and more. Each 1-hour webinar is designed to support IT Pros in quickly rolling out Azure Active Directory features to their organization. All webinars are free of cost and will include an anonymous Q&A session with our Engineering Team. So, come with your questions! Capacity is limited. Sign up for one or all of the sessions today!  Note: There are also some sessions available on-demand.

 

Customer Immersion Experience: Communicating more effectively & working better together

During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft's newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

10 time saving tips and tricks with Outlook mobile

Outlook mobile brings together your email, calendar, contacts, documents and more in one fast, fluid experience so you can accomplish the most important tasks in just a few seconds. All backed by enterprise-grade security you can trust. Join the Outlook mobile team for a webinar that will highlight cool tips and tricks that save you time and spark joy. You also get to ask any questions and share feedback with the team directly. In this webinar, you will learn: (1) Why Outlook mobile is the right choice for you, (2) Best practices for getting started, (3) Cool tips and tricks that spark joy and let you accomplish the most important tasks in just a few seconds, and (4) Ask questions or share your feedback directly with the Outlook team.

 

Customer Immersion Experience: Securely managing apps and data on iOS, Android and Windows

Join us for this online, facilitator-led learning experience, built in an Azure environment. This event is designed to allow you to experience real-world solutions that will secure your employees' mobile devices and applications with Microsoft Enterprise Mobility + Security (EMS). During this online experience exploring Microsoft Managed Mobile Productivity solutions, you will learn how implementing Microsoft Intune can provide your employees with access to corporate applications, data, and resources from virtually anywhere on almost any device, while keeping essential corporate data secure. During this interactive session, you will explore how to: (1) Keep corporate data secure, and (2) Utilize Microsoft Intune to provide your employees with access to corporate applications, data, and resources from virtually anywhere on almost any device. Each session is limited to 12 participants, reserve your seat now.

 

Customer Immersion Experience: Visualizing, Analyzing & Sharing Your Data Without Having to be a BI Expert

This 2-hour hands-on experience will give you the opportunity to test drive the latest business analytics tools. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they can work throughout your organization. During this interactive session, you will explore how to: (1) Locate and organize large amounts of data from multiple sources, (2) Visualize complex data and identify trends quickly without having to be a BI expert, (3) Find and collaborate with company experts on the fly, even if they work in another part of the country, and (4) Gather colleague's opinions easily and eliminate communication and process bottlenecks. Each session is limited to 12 participants, reserve your seat now.

 

Microsoft IT: Speaking of Security - Information Protection

When: Tuesday, April 23, 2019 at 10am PT | Protecting your data is the primary objective for any security organization. In this webinar, we'll discuss the journey from manual classification to the ideal state of fully automated classification and protection. We haven't arrived at the ideal state yet, but we can touch on how we have worked to properly classify data, manage governance risk and compliance, educate employees, and remediate inconsistencies. We'll share our best practices and discuss what we've learned along the way. There are other sessions now available on demand at the Speaking of Security webinar series site.

 

Customer Immersion Experience: Productivity Hacks to Save Time & Simplify Workflows

This 2-hour hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Discover how you can keep your information more secure without inhibiting your workflow, (2) Learn how to visualize and analyze complex data, quickly zeroing in on the insights you need, (3) See how multiple team members can access, edit and review documents simultaneously, and (4) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Customer Immersion Experience: Simplifying your data privacy & compliance journey

Join us for a hands-on introduction to Microsoft 365 Compliance features and an opportunity to experience powerful solutions across the data lifecycle of assess, protect and respond. During this 2-hour interactive session, you will explore how to: (1) Understand your compliance from a single pane of glass, (2) Make identity the new perimeter, (3) Discover and govern sensitive data across clouds, devices and apps, (4) Recognize attacks, detect breaches, and recover quickly using automation, and (5) Streamline your operational processes and understand your security posture. Each session is limited to 12 participants, reserve your seat now.

 

Microsoft IT: Speaking of Security - Device Health

When: Tuesday, May 7, 2019 at 10am PT | In today's client-to-cloud world, device health is a foundational pillar of security. Unmanaged devices are a powerful entry point for malicious parties, and it is vital that only healthy devices can access critical applications and data. During this webinar you will learn about device health, the current state of device security at Microsoft, and our thinking behind key investment areas we are pursuing. There are other sessions now available on demand at the Speaking of Security webinar series site.

 

Customer Immersion Experience: Hands-on with security in a cloud-first, mobile-first world

This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

 

BLOG ROUNDUP

 

10 game-changing integrations for Teams that you don't want to miss!

It seems like not long ago we were all complaining about the scarcity of tools in the workplace. Nowadays? It's scarcity of attention we're battling, caused by an overabundance of tools. We're constantly toggling between apps to answer emails. Chat with colleagues. Launch meetings. Make to-do lists. Share files. On and on and on. Making us less focused and more stressed. To ease this stress, we created Microsoft Teams to give you a single platform to get work done, better. A lot of you have been asking how to use (Teams) to its full capabilities. Look no further. Today, we're happy to share with you 10 Microsoft Teams integrations you can use every day to simplify workflows, refocus your attention, and get back to working smart—not harder. Time to make your apps work for you. | Related: More Microsoft Teams Training modules for IT Pros | HLS Microsoft Teams Week Wrap-Up Recording and Resources

 

OneDrive Roadmap Round-up: March 2019

Want to know what happened to OneDrive in March of 2019? Read on to learn how your experience is getting better each and every week! We had some great improvements come to the product this month including: (1) Per Machine Sync Client preview, (2) Live Captions & Subtitles in PowerPoint, (3) A new OneDrive personalized provisioning flow, and (4) A script to check Known Folder Move status in your organization.

 

SharePoint Roadmap Pitstop: March 2019

SharePoint is racing to the close of the first quarter of calendar year 2019 (CY 19 Q3) - so hang on! The SharePoint and related teams have been hard at work with numerous updates that rolled out in March 2019. This is the comprehensive recap for all things SharePoint and related technology. Our goal is to provide change management excellence, with clear, concise and timely resources. All the features listed below began rolling out to Targeted Release customers in Office 365 as of March 2019 (possibly early April 2019). These updates include: (1) enhancements to inform and engage with dynamic employee experiences such as organization news improvements, share and coauthor documents with LinkedIn connections, page templates and more, (2) updates for teamwork across SharePoint team sites, OneDrive and Yammer, and (3) important, related technology such as Microsoft 365 Live Events.

 

Exchange Online – Modern Authentication and Conditional Access Updates

We're constantly improving the security of Office 365 products and services. Modern Authentication and Conditional Access are two of the best ways of ensuring that your clients can take advantage of authentication features like multi-factor authentication (MFA), third-party SAML identity providers, and are implementing automated access control decisions for accessing your cloud apps based on conditions. Firstly, here's some news about Modern Authentication. As you might already know, all new Office 365 tenants created on or after August 1, 2017 have Modern Authentication enabled by default in Exchange Online for all clients. We're announcing that Modern Authentication will soon be enabled for the Windows Outlook client and Skype for Business client in all managed (non-federated) tenants that were created before to August 1, 2017. Those tenants already have Modern Authentication enabled for Outlook mobile, Outlook for Mac and Outlook on the Web, so there are no changes to any of those clients. We're also making a change to ensure that EAS connections will be evaluated against previously unsupported conditions within Conditional Access (CA).

 

Changes to Coming Soon in Outlook for Windows

Microsoft Outlook for Windows is used by millions of people every day, to communicate and connect with others, to stay organized, and to get things done. It is a critical and essential piece of their day, with their email, schedules and meetings, people and contacts, tasks, groups, all in one place. We know that change can be difficult, and its impact is felt when it touches your day as Outlook does for so many customers. In September 2018, Microsoft introduced user experience updates in Outlook with a new Coming Soon feature allowing you to try the new experience at your convenience. The Coming Soon preview pane enables you to preview, read about and try out changes that are coming soon to Outlook email and calendar by turning on this experience with an on/off toggle. With the changes that can be previewed through the Coming Soon feature, we are bringing you the option of a simplified experience, and reapplying Microsoft design principles to make it cleaner and clearer. The Outlook user experience updates have been available through the Coming Soon for the last several months. With the Simplified Ribbon, you can customize it if you want different commands from the most frequently used and you can easily pin and remove items to personalize the experience to your work style. We updated the folder pane with new icons, text and alignment adjustments to make it easier to scan and find the folder you want. Subtle changes were made to the Message List providing more spacing between messages for easier readability and updates to recognize flagged items faster. Additional updates to the reading pane and when composing email include fewer visual distractions as well as an improved sequence when creating a New Appointment, where putting time before location provides smarter suggestions based on availability. We love that over a million customers tried the new experience with Coming Soon by turning it on right in the app.

 

April 2019 Release launches with new features for Microsoft Flow

We officially kick off the release of a six-month wave of more than 25+ new capabilities and feature updates for Microsoft Flow. This update continues our commitment to deliver two major releases per year—in April and October—with new capabilities and innovations to help you stay ahead of rapid changes in your business and industry. Microsoft Flow streamlines and automates the everyday mundane task, such as tracking emails, managing document version control, or aggregating and capturing data into a repository, such as the Common Data Services (CDS). Flow is modernizing business processes through digital automation and is the connectivity glue and empowers all users across a business – from End-Users to App Developers – to create digital business process flows with ease. It is the digital automation arm to the Microsoft Power Platform, which you can read more about in this recent blog post by James Phillips, Corporate Vice President, Business Applications Group. Microsoft Flow continues to improve and get better with time and the April '19 update is no different, offering exciting updates across three key investment areas that continue to further simplify the way you work through new integration support across Microsoft Office 365 and Dynamics, new AI-enabled experiences and new availability with governance and compliance.

 

NOTEWORTHY

 

March 2019 updates for Microsoft PowerApps

The PowerApps team has been busy the last month shipping new features and fixes for you. Features of note in March 2019 include: (1) Autonumber fields are now supported by the modern entity designer, (2) International region updates for Canvas apps, (3) SharePoint Online document libraries now supported, and (4) Work with friendly display names in canvas apps when using Common Data Service for Apps or SharePoint. There are also several fixes and improvements. Check the release table, by region, to find out when these features and fixes will be available. | Related: Delegation enhancements for lookups, Today/Now, and AddColumns

 

Secure your mobile email with Microsoft EMS and Microsoft Outlook for iOS and Android

Whether you have an official BYOD (bring your own device) policy or not, chances are you caught up on some work email this weekend on your mobile phone. If so, you're not alone; more than 80% of employees admit using non-approved SaaS apps for work purposes, including mobile email. What is worth noting, is that 63% of confirmed data breaches involve weak, default, or stolen passwords. According to Verizon's 2018 Breach Investigations report, 92 percent of malware is still delivered by email. As an IT leader investing in Microsoft 365 modern workplace to meet cyber-security challenges head-on, secure email access is likely to be a key part of your strategy. In this article, we take a technical deep dive into the integrated approach of Microsoft Enterprise Mobility + Security (EMS) and Microsoft Outlook for iOS and Android devices, that we consider the gold standard of secure mobile email access.

 

IT Pros can now easily connect to Microsoft Graph Security with the PowerShell Module!

We now have a new PowerShell module for the Microsoft Graph Security API that makes it easier for IT Pros to connect with the API from a PowerShell console. This module is available on the PowerShell gallery, thanks to a community contribution from the Microsoft Cloud Security's Customer Experience Engineering team. The Microsoft Graph Security API connects multiple security solutions to enable easier correlation of alerts, provide access to rich contextual information, simplify automations and investigations. This empowers organizations to quickly gain insights and take actions across their security products, while reducing the cost and complexity of building and maintaining multiple integrations. For further details on integrating with the Microsoft Graph Security API, learn about the API and access the schema.

 

Optimize SecOps efficiency with new Automated Incident Response in Office 365 ATP

Microsoft Threat Protection offers unparalleled intelligence leveraging the Microsoft Intelligent Security Graph, which blends strength of signals and unique, sophisticated ML algorithms to engineer best in class threat mitigation. This intelligence enables seamless integration across services providing extensive visibility into the threat landscape across multiple attack vectors. The strong integration and interaction between services helps correlate signals from a variety of sources empowering SecOps to achieve more despite limited time, budget and resources. Microsoft Threat Protection also adds powerful automation capabilities that are critical in delivering rapid and effective incident response improving efficiency of SecOps immensely. We're excited to announce new Automated Incident Response (AIR) capabilities in Office 365 ATP that enhance the automation in Microsoft Threat Protection by enabling comprehensive visibility into the threat landscape and investigating and remediating attacks across emails, devices and users.

 

Azure AD Password Protection is now generally available!

Many of you have already been using Azure AD Password Protection in public preview. Azure AD Password Protection allows you to eliminate easily guessed passwords and customize lockout settings for your environment. Using it can significantly lower the risk of compromise by a password spray attack. Best part, it's available for both cloud and hybrid environments. We'd like to thank all the customers who have tried the preview and provided us valuable feedback. We're excited to announce this feature is now generally available! To help users avoid choosing weak and vulnerable passwords, we updated the banned password algorithm. Using the global banned password list that Microsoft updates and the custom list you define, Azure AD Password Protection now blocks a wider range of easily guessable passwords. Read our detailed documentation to learn more about how password strength is evaluated and how Azure AD Password Protection can help block weak passwords in your organization.

 

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