Office 365 Weekly Digest | February 10 – 16, 2019


Welcome to the February 10 - 16, 2019 edition of the Office 365 Weekly Digest.

There were four features added to the Office 365 Roadmap last week, including an upcoming preview for a "Pro" version of Microsoft Forms, general availability of live and on-demand events in Microsoft 365, an updated experience for Office 365 eDiscovery, and improvements in reporting of 'bad items' during mailbox migrations.

Lots and lots of Teams-related events over the next few weeks, and several customer immersion experience sessions as well. A friendly reminder that there is an Ask Microsoft Anything on Teams for Government on Tuesday, February 19th at 6am Pacific.

Blog posts in last week's roundup include the latest enhancements for SharePoint pages, the February 2019 updates for Workplace Analytics, the ability to share PowerApps with multiple users, and 5 things you should be doing in your Yammer network to get results. Also of note, is Step 5 in the "Top 10 actions to secure your environment" blog series.

Noteworthy item highlights include the latest updates in Office deployment for IT Pros, a new edition of the "Solving the TLS 1.0" white paper, the release of the Microsoft Graph Security Power BI connector, details on how to wipe only corporate data from the native mail app in iOS, and information on how to lock down Exchange on-premises when the MX record points to Office 365.

 

OFFICE 365 ROADMAP

 

Below are the items added to the Office 365 Roadmap last week…

 

Feature ID

App / Service

Title Description

Status

Added

Estimated Release

More Info

46517

Forms

Microsoft Forms Pro Preview Forms Pro is a simple, yet comprehensive enterprise survey solution for businesses to capture and analyze feedback to improve how they engage across their business. With Forms Pro, you can get actionable feedback from customers in real-time at every stage of their journey, improve organizational health with real-time feedback, build the products customers want, and leverage the data and tools you already use from Dynamics 365, Common Data Services (CDS) and Power Platform. Forms Pro will adhere to the compliance, security, and privacy levels you've come to expect from Forms and other Office 365 apps. Companies can collect information without users having to go to non-secure solutions, and there isn't a need to build and maintain custom surveying tools.

In development

02/13/2019

February CY2019

n / a

46607

Microsoft 365

General availability of live and on-demand events in Microsoft 365 General availability of live and on-demand events in Microsoft 365 gives organizations an easy way to deliver events through video and interactive discussion. Events can be as simple or as sophisticated as desired. Using webcams, content, and screen sharing for informal presentations, or stream a studio-quality production for more formal events. AI-powered services enhance the on-demand experience with: A speaker timeline, which uses facial detection to identify who is talking, so you can easily jump to a particular speaker in the event. Speech-to-text transcription, timecoding, and transcript search, so you can quickly find moments that matter in a recording. Closed captions to make the event more accessible to all.

In development

02/13/2019

February CY2019

n / a

43691

Compliance

Office 365 eDiscovery refresh This update will include a new experience for Advanced eDiscovery in Office 365 and additional capabilities including additional custodian intelligence and communications, working sets to improve working with content within a case, and native review and annotation capabilities.

In development

02/13/2019

Q2 CY2019

n / a

46690

Exchange

Improvements in reporting of 'bad items' during mailbox migrations We are improving migrations so that the admin will no longer be required to specify an explicit Bad Item Limit or Missing Item limit. Instead, a migration will be assigned a Data Consistency Score that will classify it as - Perfect, Good, Investigate or Poor. These classifications are based on the nature and amount of data loss that might have occurred during the migration process. Based on these scores the admin may be required to take an additional step to approve a migration before it can be completed successfully. With the introduction of Data Consistency Score, we aim to increase visibility into conversion errors and help triage the criticality of item conversion failures.

In development

02/14/2019

Q3 CY2019

n / a

 

 

UPCOMING EVENTS

 

Ask Microsoft Anything (AMA): Microsoft Teams for Government

When: Tuesday, February 19, 2019 at 6am PT | We are very excited to announce a Microsoft Teams 'Ask Microsoft Anything' (AMA) for Microsoft Teams for Government! An AMA is a live online event similar to a "YamJam" on Yammer or an "Ask Me Anything" on Reddit. This AMA gives you the opportunity to connect with members of the product engineering team who will be on hand to answer your questions and listen to feedback. Join in the Microsoft Teams AMA Group, or add the event to your calendar. We look forward to seeing you there!

 

Make the switch from Skype for Business to Microsoft Teams: End User Guidance

When: Tuesday, February 19, 2019 at 8am PT | Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We'll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. Check here for sessions in different time zones and other dates. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

 

Customer Immersion Experience: Connecting, Organizing & Collaborating with Your Team

When: Tuesday, February 19, 2019 at 9am PT and 12pm PT | During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft's newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Getting Started with Microsoft Teams

When: Wednesday, February 20, 2019 at 10am PT | This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. Check here for sessions in different time zones and other dates. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

 

Customer Immersion Experience: Securely managing apps and data on iOS, Android and Windows

When: Friday, February 22, 2019 at 7am PT and 11am PT | Join us for this online, facilitator-led learning experience, built in an Azure environment. This event is designed to allow you to experience real-world solutions that will secure your employees' mobile devices and applications with Microsoft Enterprise Mobility + Security (EMS). During this online experience exploring Microsoft Managed Mobile Productivity solutions, you will learn how implementing Microsoft Intune can provide your employees with access to corporate applications, data, and resources from virtually anywhere on almost any device, while keeping essential corporate data secure. During this interactive session, you will explore how to: (1) Keep corporate data secure, and (2) Utilize Microsoft Intune to provide your employees with access to corporate applications, data, and resources from virtually anywhere on almost any device. Each session is limited to 12 participants, reserve your seat now.

 

Getting Started with Microsoft Teams

When: Tuesday, February 26, 2019 at 8am PT | This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. Check here for sessions in different time zones and other dates. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

 

Customer Immersion Experience: Visualizing, Analyzing & Sharing Your Data Without Having to be a BI Expert

When: Tuesday, February 26, 2019 at 9am PT and 12pm PT | This 2-hour hands-on experience will give you the opportunity to test drive the latest business analytics tools. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they can work throughout your organization. During this interactive session, you will explore how to: (1) Locate and organize large amounts of data from multiple sources, (2) Visualize complex data and identify trends quickly without having to be a BI expert, (3) Find and collaborate with company experts on the fly, even if they work in another part of the country, and (4) Gather colleague's opinions easily and eliminate communication and process bottlenecks. Each session is limited to 12 participants, reserve your seat now.

 

Upgrade 101: Managing your upgrade from Skype for Business to Microsoft Teams (Part 1)

When: Tuesday, February 26, 2019 at 1pm PT | As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 1 is focused on upgrade planning and user readiness. Targeting project stakeholders with accountability for Skype for Business to Teams upgrade success and user readiness/change managers, this session serves as the foundation for your upgrade planning, including: (1) An overview of our proven, upgrade success framework, (2) Real-world customer examples, (3) Insights into facilitating user readiness and upgrade acceptance, and (4) Orientation to key upgrade guidance resources. Check here for sessions in different time zones and other dates.

 

Customer Immersion Experience: Productivity Hacks to Save Time & Simplify Workflows

When: Wednesday, February 27, 2019 at 9am PT and 12pm PT | This 2-hour hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Discover how you can keep your information more secure without inhibiting your workflow, (2) Learn how to visualize and analyze complex data, quickly zeroing in on the insights you need, (3) See how multiple team members can access, edit and review documents simultaneously, and (4) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Upgrade 101: Managing your upgrade from Skype for Business to Microsoft Teams (Part 2)

When: Thursday, February 28, 2019 at 8am PT | As an existing Skype for Business customer, we understand that upgrading to a new technology can be confusing and are committed to supporting you on your journey to Microsoft Teams. Through our two upgrade classes, you will find everything you need to plan and implement your upgrade. Part 2 is understanding coexistence and interoperability. Designed for the IT Pro/technical experts implementing the migration from Skype for Business to Teams, this session will arm you with the information you need to know before migrating your users, including: (1) End user experiences during the upgrade, (2) Available journey options an organization can take from online or on-premises as the starting point, and (3) Routing and federation experiences. Check here for sessions in different time zones and other dates.

 

Make the switch from Skype for Business to Microsoft Teams: End User Guidance

When: Thursday, February 28, 2019 at 10am PT | Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We'll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. Check here for sessions in different time zones and other dates. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

 

Getting Started with Microsoft Teams

When: Thursday, February 28, 2019 at 1pm PT | This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. Check here for sessions in different time zones and other dates. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

 

BLOG ROUNDUP

 

SharePoint page enhancements

There's a SharePoint page for that. From content-rich home pages that serves entire organizations, to recurring quarterly business review read outs, to internal campaigns, to "welcome to the company" starter pages. As the rich capabilities of modern SharePoint pages evolve, all communicators can better design and promote their information throughout their team and across the organization. We are excited to announce the following page enhancements: (1) Customize title region, (2) Section backgrounds, (3) Custom page thumbnails, and (4) Custom page descriptions. All these items have been released to Targeted Release customers in Office 365. We plan to fully release to all full production Office 365 customers by the end of February 2019.

 

Workplace Analytics - February 2019: Improvements to meeting exclusion rules, onboarding, and more

The Workplace Analytics team is excited to announce our feature updates for February (see past blog articles here). In this update, you'll discover the latest, including: (1) New redundancy metrics, (2) New organizational data section for queries, (3) Filter preview in charts, (4) Drill down and exclude in Explore and Solutions, (5) Improvements to meeting-exclusion rules, (6) Workplace Analytics audit logs, and (7) Admin onboarding improvements.

 

Top 10 actions to secure your environment: Step 5 - Set up mobile device management

The "Top 10 actions to secure your environment" series outlines fundamental steps you can take with your investment in Microsoft 365 security solutions. In this post, you'll learn how to plan your Microsoft Intune deployment and set up Mobile Device Management (MDM) as part of your unified endpoint management (UEM) strategy. In Steps 1-4 of the series, we provided tips for securing identities with Azure Active Directory (Azure AD). In the next two posts (Step 5 and Step 6), we introduce you to ContosoCars to illustrate how you can deploy Microsoft Intune as part of your UEM strategy for securing company data on devices and applications.

 

Sharing PowerApps with multiple users

We're happy to announce that you can now share an app with a set of users in the company by simply copying and pasting their names or emails instead of typing the full name for each individual user. Previously, you could only type in a single user at a time. If you paste a list of names or emails, we won't recognize them. We support Azure Active Directory Security Group and recommend using that for sharing an app to multiple users. However, the feedback we received was it is not a trivial task at some companies for a regular user to create an Azure Active Directory Security Group. Being able to copy a list of names or email addresses i.e. from Outlook and paste into the sharing UI would be useful, similar to sharing a Word document or a SharePoint list.

 

Data supports these 5 things you better be doing in your Yammer network to see results

There are not many people who know Yammer by the numbers better than our researchers or the product better than our Yammer product managers. So, when you get them talking with customers and pulling in the real data, we know what they say is true. Thankfully what they share isn't rocket science, and you may already be doing some of it. Regardless, we are glad they are putting this out there for our customers to learn from and put to action within their own Yammer networks today. Here are the 5 things they've identified, by data and stories, to have a thriving Yammer network: (1) Yammer's purpose, goals and key uses must be obvious to your organization, (2) Intentionally market Yammer online and off-line, (3) Coach people, (4) Initial key groups help set the tone of Yammer, and (5) One and done doesn't work.

 

NOTEWORTHY

 

What's new in Office deployment for IT Pros

Updated: February 11, 2019 | This article lists new features, tools, and articles for IT Pros who deploy Office in the enterprise. For details on Office announcements and plans, see the Microsoft 365 Roadmap. February 2019 Update: Microsoft Teams will be installed by default for new installations of Office 365 ProPlus, starting with Version 1902 in Monthly Channel. For more information, see Deploy Microsoft Teams with Office 365 ProPlus.

 

New white paper – "Solving the TLS 1.0 problem. 2nd Edition"

The use of Transport Layer Security (TLS) encryption for data in transit is a common way to help ensure the confidentiality and integrity of data transmitted between devices, such as a web server and a computer. However, in recent years older versions of the protocol have been shown to have vulnerabilities, and therefore their use should be deprecated. We have been recommending the use of TLS 1.2 and above for some time. To help provide guidance, we are pleased to announce the release of the Solving the TLS 1.0 Problem, 2nd Edition white paper. The goal of this document is to provide the latest recommendations that can help remove technical blockers to disabling TLS 1.0 while at the same time increasing visibility into the impact of this change to your own customers. Completing such investigations can help reduce the business impact of the next security vulnerability in TLS 1.0.

 

Gain rich insights with the new Microsoft Graph Security Power BI connector!

We launched a Microsoft Graph Security connector for Power BI along with a sample dashboard and template to enable rapid development of enterprise-wide security reports. Gain greater visibility into active threats and trends to help you better understand and manage security and risk. You can now leverage the new connector included in the Power BI Desktop February 2019 update to: (1) Build cool dashboards to get a complete picture of your security alerts and secure score information across multiple security solutions, (2) Mash up security data with data from the other Power BI connectors, like Excel workbooks or other databases, for richer context, and (3) Use Power BI and Microsoft Flow to trigger an automated security workflow, such creating a ticket and sending a notification when your secure score decreases by more than a few percent. Combine this with the Microsoft Graph Security Flow connector for advanced workflows. This Power BI connector for Microsoft Graph reduces the time and resources needed to integrate multiple data sources, simplifying the creation of reports across security solutions. For further details on integrating with the Microsoft Graph Security API, learn about the API and access the schema.

 

Leaving the org? Wipe Only Corporate Data from Native Mail App in iOS (Microsoft 365)

Wouldn't it be nice if an employee leaves the organization, that you can remove only your corporate data from their iPad or iPhone, but yet leave all their personal data alone? It absolutely would, especially if that employee was using the native (built-in) mail app in iOS. Look no further, because Microsoft 365 has the capability to perform a selective wipe on the device and remove corporate data, including data from the native mail app. So how is this possible? Intune will remove data that is tied to your Azure Active Directory identity. So, if I am logged into the native mail app on my iPhone with my Azure AD credentials for my Office 365 mailbox, Intune associates that as "corporate data". If the device is enrolled into Intune Mobile Device Management (MDM) and the selective wipe command is issued (or the user manually performs a selective wipe via the Company Portal App) then the Office 365 data will be removed from the native ail app.

 

Advanced Office 365 Routing: Locking Down Exchange On-Premises when MX points to Office 365

We often get requests from customers to control mail flow routing in a hybrid deployment, for various compliance requirements. Achieving the desired routing greatly depends on where the MX record is pointed to and the involvement of 3rd party mail gateways. Also, use of Centralized Mail Transport and the two mandatory Office 365 native domains - tenant.onmicrosoft.com and tenant.mail.onmicrosoft.com may make it even more complex. In this article, we will discuss the scenario, which is recommended for most hybrid organizations, where MX is pointed to EOP and customer wants to restrict their on-premises Exchange servers to only accept emails from their own Office 365 tenant.

 

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