Office 365 Weekly Digest | January 20 – 26, 2019


Welcome to the January 20 - 26, 2019 edition of the Office 365 Weekly Digest.

Another eight features were added to the Office 365 Roadmap last week, including a few for SharePoint Online as well as additions for Outlook (web), Teams, and To-Do.

There are several Teams and Customer Immersion Experience events coming up. New this week is a webcast on January 29, 2019 regarding business strategy on trust and privacy and how Microsoft can hep empower customers to differentiate themselves in these areas.

Highlights from last week's blog posts include information on new features to save files to the cloud more easily, the January 2019 update on SharePoint Modernization, updated guidance for upgrading from Skype for Business to Microsoft Teams, and the availability of Office 365 for Mac in the Mac App Store.

Noteworthy items from last week include a Microsoft IT Showcase webinar on how Microsoft is modernizing device management, recent updates in Microsoft Flow, details on the January 2019 release for Office for Mac, and best practices from Microsoft's Cyber Defense Operations Center.

 

OFFICE 365 ROADMAP

 

Below are the items added to the Office 365 Roadmap last week…

 

Feature ID

App / Service

Title Description

Status

Added

Estimated Release

More Info
45971

Office 365

Office.com is becoming the default start page for all Office 365 commercial users Currently in Office 365, there is a setting that allows users to personalize what page they land on when they log into Office 365. Office.com has evolved to pull a user's most relevant apps, documents and places where they are working —all in one place—and consequently will be the default page a user lands on when signing into Office 365 at Office.com

In development

01/22/2019

February CY2019

n / a
45520

To-Do

Microsoft To-Do: file attachments to tasks Add more context to each task by adding file attachments to tasks in To-Do or viewing the file attachments you've added using Outlook Tasks.

Rolling out

01/22/2019

January CY2019

n / a
46094

Teams

Auto Attendant / Call Queues Administration Enhancement The administration of new and existing Auto Attendants or Call Queues for your organization will be migrated to the Teams Admin Center. A new experience will also be introduced for creating Resource Accounts. We will be gradually rolling this out starting in the last week of February 2019, provided the testing with our early adopter customers meets our goals for quality.

In development

01/24/2019

February CY2019

n / a
46105

SharePoint

Column drag and drop If you need to move a column around in a list or library, you can drag the column header to a new location in the view.

In development

01/24/2019

February CY2019

n / a
34338

Outlook

Web

Outlook on the web - New Tasks experience The new Tasks experience has a redesigned look and feel to go with the new Outlook on the web and integration with Microsoft To-Do so you can manage your tasks on-the-go.

In development

01/24/2019

Q2 CY2019

n / a
46103

SharePoint

Sticky column headers For large lists and libraries, the column headers will remain visible as you scroll vertically or horizontally in larger lists and libraries.

In development

01/24/2019

Q2 CY2019

n / a
46104

SharePoint

Add columns between columns You can insert new columns in place between existing columns in a modern list or library view.

In development

01/24/2019

Q2 CY2019

n / a
45063

Office
OneDrive SharePoint

Saving to the cloud - simplified We're making it easier for your users to save their files to Microsoft 365 cloud storage locations. This new experience allows users of Word, Excel & PowerPoint on Windows and macOS to save documents to OneDrive and SharePoint Online more easily. When users go to manually save using Ctrl-S (Windows), Cmd-S (macOS), the Save button in the QAT (Quick Access Toolbar), or App Exit, they will see a new save dialog.

Rolling out

01/25/2019

January CY2019

n / a

 

 

UPCOMING EVENTS

 

Getting Started with Microsoft Teams

When: Tuesday, January 29, 2019 at 7am PT | This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. Check here for sessions in different time zones and other dates. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

 

Customer Immersion Experience: Visualizing, Analyzing & Sharing Your Data Without Having to be a BI Expert

When: Tuesday, January 29, 2019 at 9am PT and 12pm PT | This 2-hour hands-on experience will give you the opportunity to test drive the latest business analytics tools. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they can work throughout your organization. During this interactive session, you will explore how to: (1) Locate and organize large amounts of data from multiple sources, (2) Visualize complex data and identify trends quickly without having to be a BI expert, (3) Find and collaborate with company experts on the fly, even if they work in another part of the country, and (4) Gather colleague's opinions easily and eliminate communication and process bottlenecks. Each session is limited to 12 participants, reserve your seat now.

 

Webcast: Championing privacy rights to drive differentiation

When: Tuesday, January 29, 2019 at 9am PT | As organizations rapidly move to the cloud, it's becoming increasingly important to ensure customer data is private, secure, and managed in accordance with the law of the land. Customers and the legislative bodies who represent them are increasingly aware of the privacy implications of the emerging technologies they place their trust in. Cloud providers owe it to customers to provide visibility into the efforts being taken to help in this journey. Join speakers Alym Rayani, Sr. Director, Microsoft 365; Kurt DelBene, Executive Vice President, Microsoft Corporate Strategy; Bret Arsenault, Microsoft Chief Information Security Officer, Rudra Mitra, Partner Director, Microsoft Engineering on January 29, 2019 at 9:00am PST to learn the latest about business strategy on trust and privacy and how we can help empower customers to differentiate themselves in these areas.

 

Getting Started with Microsoft Teams

When: Wednesday, January 30, 2019 at 1pm PT | This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. Check here for sessions in different time zones and other dates. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

 

Getting Started with Microsoft Teams

When: Thursday, January 31, 2019 at 8am PT | This 60-minute session introduces you to the key activities needed to get started with Microsoft Teams today. From setting your profile, to running a meeting, users will leave this session with the foundation needed to use Teams with confidence. Check here for sessions in different time zones and other dates. The session is also available on demand at https://aka.ms/teamsgettingstartedondemand.

 

Make the switch from Skype for Business to Microsoft Teams: End User Guidance

When: Thursday, January 31, 2019 at 10am PT | Designed specifically for Skype for Business end users, this course offers everything you need to help make the transition to Microsoft Teams. We'll focus on the core communication capabilities you use today, chat and meetings, as well as provide an orientation to additional collaboration functionality Teams has to offer. Check here for sessions in different time zones and other dates. The session is also available on demand at https://aka.ms/fromskypetoteamsondemand.

 

Customer Immersion Experience: Connecting, Organizing & Collaborating with Your Team

When: Tuesday, February 5, 2019 at 9am PT and 12pm PT | During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft's newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Customer Immersion Experience: Hands-on with security in a cloud-first, mobile-first world

When: Thursday, February 7, 2019 at 9am PT and 12pm PT | This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

 

Customer Immersion Experience: Identity & Access Management and Information Protection

When: Friday, February 8, 2019 at 7am PT and 11am PT | Join us for this online, facilitator-led learning experience, built in an Azure environment. This event is designed to allow you to experience real-world solutions that will secure your employees' mobile devices and applications with Microsoft Enterprise Mobility + Security (EMS). Identity & Access Management and Information Protection are among the biggest challenges that face companies of all sizes today. By attending this online event, you will learn how using EMS and Azure Information Protection provides secure access to your applications, lowers your IT overhead, and protects your data no matter what device your employees and customers are using. During this interactive session, you will explore how to: (1) Learn how using EMS and Azure Information, (2) Protection provides secure access to your applications, (3) Lower your IT overhead, and (4) Protect your data no matter what device your employees and customers are using. Each session is limited to 15 participants, reserve your seat now.

 

Customer Immersion Experience: Identity Driven Security - Keep Pace with Security Challenges

When: Friday, February 15, 2019 at 7am PT and 11am PT | Join us for this live, hands-on learning experience, built in an Azure environment. This event is designed to allow you to experience real-world solutions and learn how to keep your organization protected with holistic enterprise security management tools. Interactions between users, devices, apps, and data have increasingly become more complex with the transition to mobility and cloud, generating new blind spots for IT. During this online experience exploring Microsoft Identity Driven Security solutions, you will experience how to address these issues by protecting the "front door", giving you visibility into user and data activity, and identifying attackers within your organization with behavioral analytics and anomaly detection. During this interactive session, you will explore how to: (1) Learn how to protect the "front door", (2) Identify attackers within your organization with behavioral analytics and anomaly detection, and (3) Gain visibility into user and data activity. Each session is limited to 15 participants, reserve your seat now.

 

BLOG ROUNDUP

 

Save your files to the cloud more easily

To protect against device loss or damage and to provide anywhere access to files, we recommend storing them in Office 365. In June 2018, we announced Known Folder Move (KFM) in OneDrive for customers on Windows 7, 8.1 and Windows 10. Known Folder Move provides an easy way to redirect your desktop documents and folders to OneDrive, making OneDrive the default location for those files. With KFM, your content is automatically synced to OneDrive with no disruption to productivity. We are announcing a new capability that makes it easier for you to create and save your Word, Excel, or PowerPoint document directly to the cloud. When you go to save an Office365 document using Ctrl+S (Windows), Cmd+S (macOS), or the Save button, the new dialog box will default to OneDrive or SharePoint Online. And if you forget to save a new document before exiting, you will also see this updated save experience. Once a document is saved in the cloud, you can easily rename the file and change the location from the title bar. This ability to save your document to the cloud directly from Word, Excel, or PowerPoint will roll out to Office 365 on Windows and Mac beginning in February.

 

January 2019 SharePoint Modernization News

We've been continuing to update and modernize user experiences throughout OneDrive and SharePoint. And as we noted earlier this month, we're making it easier than ever to share these updates with more and more users. We're happy to share news about modern features coming to SharePoint this quarter. Some of these are updates to classic features, while others are brand new. These features / updates include: (1) Bulk check in/out, (2) Signals - visual cues about the status of a file, (3) Column Totals, (4) Sticky Headers, (5) Add Columns in between columns, (6) Column Drag and Drop, and (7) Document sets.

 

Updated guidance for upgrading from Skype for Business to Microsoft Teams

We are excited to announce updates to our online guidance designed to enable customers to plan and implement a successful upgrade from Skype for Business to Microsoft Teams. Incorporating learnings from real customer engagements and various community feedback to enhance and simplify, this new and improved guidance offers: (1) A streamlined end-to-end approach, making it easier to navigate our proven success framework for implementing change, (2) A "Get started" FAQ to highlight quickly the value of upgrading to Teams as well as when and how to take the next step in your journey, (3) A sample upgrade timeline that takes you from the pre-upgrade phase where you will plan and prepare for your upgrade, through the upgrade and into the post-upgrade phase, designed to sustain and amplify your outcomes, (4) A summary of key considerations when preparing to upgrade your tenant and users to Teams Only mode, and (5) Supplemental deep dive technical resources around coexistence, interoperability, and migration. | Related: Introducing Microsoft Teams Rooms | New MS Teams Firstline workers features for Healthcare

 

New interactive video features and deeper integrations with PowerPoint

It's easier than ever to create more visual and immersive experiences for training, learning and communicating. Beginning this quarter, expanded features in Microsoft Stream give teams a new way to seamlessly add quizzes, forms or polling into training videos. The Forms integration into Microsoft Stream helps to make videos more engaging and interactive for learners, while giving trainers a way to understand how well the information is being comprehended. Bring Microsoft Stream videos into presentations with the upcoming embed feature available in PowerPoint. Beginning in February, customers will be able to seamlessly use Stream videos in PowerPoint to enrich content and make learning more impactful.

 

Office 365 for Mac is available on the Mac App Store

Office empowers everyone to achieve more on any device. And Office loves Mac. We're committed to delivering the power and simplicity of Office in an experience designed specifically for Mac, and we continue to make significant investments in the platform. We're excited to announce that Office 365 is now available on the newly redesigned Mac App Store. With one click, Mac users can download the cloud-connected, always-up-to-date version of the Office suite—including full installs of Word, Excel, PowerPoint, Outlook, OneNote, and OneDrive. Office 365 provides experiences tailored to the Mac and macOS, like Dark Mode, Continuity Camera, OneDrive Files on Demand, and Touch Bar support on the MacBook Pro. And it's connected to the cloud, so you can access your content from any device, coauthor with anyone around the world in real-time, and use the power of artificial intelligence (AI) to create more impactful content with less effort. The result is an experience that is unmistakably Office but designed for Mac.

 

NOTEWORTHY

 

Microsoft IT Showcase: How Microsoft is modernizing device management

Format: Video (77 minutes) | Published: January 25, 2019 | Microsoft employees need to work from anywhere, including customer sites, cafes, even airplanes. Our employee mobility, however, puts business data at risk. During this webinar you will learn how Microsoft responds to this data safety challenge by using the Microsoft Enterprise Mobility Security platform.

 

Hey Cortana... introducing our latest Microsoft To-Do integration

Capturing your tasks and reminders just got a whole lot easier. Now, you can capture your tasks with a quick "Hey Cortana." Better yet, your tasks are centralized across Cortana, Outlook Tasks, and Microsoft To-Do – and syncs across all your devices. Read on to see what you can accomplish with Cortana's help.

 

Generate Word documents in your flows

The new Word Online (Business) connector lets you work with Word files in document libraries supported by Microsoft Graph: OneDrive for Business, SharePoint Sites, and Office 365 Groups. Today there are two actions: (1) Convert Word Document to PDF: Gets a PDF version of the selected file, and (2) Populate a Microsoft Word template: Reads a Microsoft Word template to then fill the template fields with selected dynamic values to generate a Word document. | Related: Introducing HTTP and Custom Connector Support for Data Loss Prevention Policies

 

Office for MAC - January 2019 Release details

On January 16th, 2019, Microsoft released Office 365 for Mac Version 16.21 (Build 19011500) in 27 languages. Our Office International team was responsible for translating this release. You may see the following features when you update to it: (1) comments and @mentions in Excel, (2) print slide numbers in handouts, (3) use the Apple continuity camera to insert a photo from your device into a Word document, and (4) apply sensitivity labels to documents in Excel, Outlook and PowerPoint. More information and help content on this release can be found in the MAC section of the What's New in Office 365 page.

 

Monitoring Exchange Online User Client Access and Usage with Graph, PowerShell and Power BI

As a Tenant Admin of an Office 365 Exchange Online organization, have you ever needed to monitor who, what, and where someone is connecting to your Exchange Online resources, like accessing mailboxes on mobile devices Pulling sign-in data from Azure Active Directory (AAD) is a breeze with Graph. After the data is extracted, using Power BI for visualization brings your reporting capabilities to a new level! Let's walk thru a scenario setup where as a Tenant Admin you can find out who is accessing mailboxes in your Exchange Online tenant on mobile devices, using Exchange ActiveSync protocol (which is used by default mail apps on Apple & Android devices) from anywhere in the world.

 

Microsoft's Cyber Defense Operations Center shares best practices

Today, a single breach, physical or virtual, can cause millions of dollars of damage to an organization and potentially billions in financial losses to the global economy. Each week seems to bring a new disclosure of a cybersecurity breach somewhere in the world. As we look at the current state of cybersecurity challenges today, we see the same types of attacks, but the sophistication and scope of each attack continues to grow and evolve. Add to these the threats of nation-state actors seeking to disrupt operations, conduct intelligence gathering, or generally undermine trust. You can download the Cyber Defense Operations Center strategy brief to gain more insight into how we work to protect, detect, and respond to cybersecurity threats.

 

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