Office 365 Weekly Digest | June 10 – 16, 2018


Welcome to the June 10 - 16, 2018 edition of the Office 365 Weekly Digest.

Double the Office 365 Roadmap additions over the previous week, with a total of twelve including features for Microsoft Stream, Office 365 Message Encryption, SharePoint Online, OneDrive for Business, and Office 365 Data Governance. Also, updates are coming to the Exchange Hybrid Configuration Wizard and Shared Mailbox provisioning and sizing logic.

The July Azure Active Directory webinars are now available for registration, although there are fewer offered in July due to upcoming holidays and conferences. The online customer immersion experiences are limited, with no sessions currently listed for July or beyond. Also, the season finale of Teams On Air will be on Thursday, June 21, 2018 at 9am Pacific.

The announcement of user experience updates for Word, Excel, PowerPoint, OneNote and Outlook takes the spotlight in the roundup of last week's blogs. Also included are new updates to OneDrive and SharePoint team site versioning, admin control for attachments in Office 365 Message Encryption, and enhancements to the admin experience in the Office 365 Security and Compliance Center.

Noteworthy items wrapping up this week's post include an Office 365 security roadmap, the June 2018 updates for Office 365 for iPad, iPhone and Mac, information on the upcoming rollout of Sender Rewriting Scheme (SRS) in Office 365, as well as an overview of building zero trust networks with Microsoft 365.

 

OFFICE 365 ROADMAP

 

Below are the items added to the Office 365 Roadmap last week:

 

Feature ID Title Description

Status

Added

Estimated Release

More Info
31097 Create Power BI reports from Excel in SharePoint You will be able to create Power BI reports from Excel files and CSV files stored in SharePoint libraries and OneDrive folders.

Rolling out

06/11/2018

July CY2018

New feature: Create Power BI reports from tables in Excel files and CSV files
31090 Live event broadcasts in Microsoft Stream Schedule and host live event broadcasts in Microsoft Stream.

In development

06/11/2018

July CY2018

n / a
31088 SharePoint: select a language at site creation It will be possible for site owners to select a language for their site at the time they create it during the self-service site creation process from SharePoint home in Office 365; using the "Create site" button. Previously this was only available to do by admins from the SharePoint admin center in Office 365. There are approximately 50 languages available in the service to choose from. You select this at the same time you choose the site design, name, description and classification.

In development

06/11/2018

July CY2018

n / a
24901 Outlook on the web: Third party storage services Outlook on the web will provide Office 365 admins the ability to allow their users to connect to third party storage services and share and attach files right from Outlook on the web.

In development

06/11/2018

July CY2018

Set-OwaMailboxPolicy
31247 Office 365 Message Encryption: Admin control now available for Office attachments Administrators can now control whether Office attachments are protected for recipients outside of Office 365 when the Encrypt-Only template is used. This was a key ask from Office 365 Message Encryption customers and is now available as a tenant-level setting.

Rolling out

06/12/2018

June CY2018

n / a
31092 Live event broadcasting capability in Microsoft Stream Live event broadcasting is now available in Microsoft Stream. Host and watch live broadcasts in Stream or watch them in Yammer and Teams.

In development

06/12/2018

Q4 CY2018

n / a
27770 Label Activity Explorer Dashboard in Office 365 Data Governance Use the Label Activity Explorer Dashboard to gain insights into labels usage in your organization, including top labels, ratio of user vs auto-applied and more.

Rolling out

06/14/2018

June CY2018

n / a
31405 Updates to secure external sharing experience for files and folders We are updating our one-time passcode secure external sharing experience for files and folders in OneDrive and SharePoint Online. With this change, external recipients who also use Office 365 in their organization will be asked to sign in to their Office 365 account. This process will create a Guest account in your organization's directory and can be managed by you in the same way that all other Guest accounts can be managed today. This update will also allow external recipients that also use Office 365 in their organization to open Office documents using the Office desktop apps.

Rolling out

06/14/2018

June CY2018

n / a
31393 Copy of: Exchange Hybrid Configuration Wizard - Organization Config Transfer Phase 2 In addition to copying new objects from on-premises to cloud, the admins will be giving a choice to update existing objects in cloud if the attribute values are different from on-premises. Four additional objects – OrganizationConfig, DlpPolicy, ActiveSyncDeviceAccessRule and ActiveSyncOrganizationSettings are included in the scope of the feature.

In development

06/14/2018

Q4 CY2018

n / a
31379 Support for Universal Outlook protocol in Client Access Rules This update to Client Access Rules allows administrators to control access to Exchange Online for clients that use the Universal Outlook protocol (e.g., the Windows 10 Mail app). Universal
Outlook will become a valid value for the AnyOfProtocols and ExceptAnyOfProtocols parameters in Client Access Rules

In development

06/14/2018

June CY2018

n / a
31392 Exchange Hybrid Configuration Wizard - Organization Config Transfer Phase 1 The Exchange Hybrid Configuration Wizard will detect and copy specific policy and configuration objects from On-Premises to Exchange Online to reduce administrative overhead when setting up a new tenant. The objects evaluated in this phase are; Retention Policy, Retention Policy Tags, OWA Mailbox Policy, Mobile Device Mailbox Policy, Active Sync Mailbox Policy. This phase will only copy and create non-matching objects, i.e. if Policy A exists in both On-Premises and Cloud it will not be copied. If Policy B exists only in On-Premises, it will be copied.

In development

06/14/2018

June CY2018

n / a
31391 Correcting Shared Mailbox Provisioning and Sizing Logic We are correcting how shared (and resource) mailboxes are created in Exchange Online. As per our documentation, shared and resource mailboxes in Exchange Online should be created with the size of 50GB and if a larger size is desired, a license should be assigned to the mailbox. For some time, the Exchange Online system would create both new shared and resource mailboxes with a default size of 100GB even if a license was not assigned. This is now being corrected to match the documented behavior.

In development

06/14/2018

July CY2018

n / a

 

 

 

UPCOMING EVENTS

 

Productivity Hacks to Save Time & Simplify Workflows

When: Wednesday, June 20, 2018 and Wednesday, June 27, 2018 at 1pm ET | This 90-minute hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Discover how you can keep your information more secure without inhibiting your workflow, (2) Learn how to visualize and analyze complex data, quickly zeroing in on the insights you need, (3) See how multiple team members can access, edit and review documents simultaneously, and (4) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Teams On Air: Remote Assist with Microsoft Teams and HoloLens

When: Thursday, June 21, 2018 at 9:00am PT | In this season finale of Teams On Air host, Delanda Coleman, and Principal Product Manager, Sandhya Rao, demo mixed reality for Microsoft Teams to help first-line workers solve problems faster. With Microsoft Remote Assist for HoloLens, firstline workers who need help can collaborate remotely in a heads-up and hands-free environment to make video calls, share images, and create mixed reality annotations with a remote expert who is using Teams on their Windows 10 PC.

 

Hands-on with security in a cloud-first, mobile-first world

When: Thursday, June 28, 2018 at 12pm ET and 3pm ET | This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

 

Azure Active Directory Webinars for July

When: Multiple sessions currently scheduled from July 10 - 12, 2018 | Are you looking to deploy Azure Active Directory quickly and easily? We are offering free webinars on key Azure Active Directory deployment topics to help you get up and running. Sessions include Getting Ready for Azure AD, Managing Enterprise Apps with Azure AD, and more. Each 1-hour webinar is designed to support IT Pros in quickly rolling out Azure Active Directory features to their organization. All webinars are free of cost and will include an anonymous Q&A session with our Engineering Team. So, come with your questions! Capacity is limited. Sign up for one or all of the sessions today!  Note: There are also some sessions available on-demand.

 

BLOG ROUNDUP

 

Power and simplicity—updates to the Office 365 user experience

We're pleased to announce user experience updates for Word, Excel, PowerPoint, OneNote, and Outlook rolling out gradually over the next few months. These changes are inspired by the new culture of work and designed to deliver a balance of power and simplicity. These updates are exclusive to Office.com and Office 365—the always up-to-date versions of our apps and services. But they won't happen all at once. Instead, over the next several months we will deploy new designs to select customers in stages and carefully test and learn. We'll move them into production only after they've made it through rigorous rounds of validation and refinement. The initial set of updates includes three changes: (1) Simplified ribbon, (2) New colors and icons, and (3) Search will become a much more important element of the user experience, providing access to commands, content, and people. | Video: Updates to the Office user experience

 

SharePoint and Teams: Better Together

Traditionally, our collaboration tools have been divided into silos based on the mode of communication. In the Microsoft space, we've used Outlook and Exchange for persistent messaging, Skype for Business for real-time communication, and SharePoint to provide a place to share documents and other information. These tools work together to provide for our communications needs, whether they're real-time, message based, or documents and other content. They work well together, but they're still separate programs we have to run, and constantly flip between. As we do, the information is organized differently in each tool: most of us view email by date, Skype by person, and SharePoint by project or team. That's a lot of context switching! Of course we're all used to this, and probably don't even notice how much of our attention goes into it. Microsoft Teams aligns all these modes of communication under a single "pane of glass", so we can focus on collaboration rather than collaboration tools. For certain kinds of communication - specifically anything involving a team of people - it's a lot easier than juggling multiple tools. Read on to discover how this relates to SharePoint...

 

New Updates to OneDrive and SharePoint Team Site Versioning

On May 15th we announced on the Office 365 Roadmap (ID 30544) that we're updating the versioning settings on all OneDrive for Business and SharePoint Online team site document libraries, including both group-connected team sites and team sites not connected to an Office 365 Group. We'll be gradually rolling this out to Targeted Release customers in early June, and the rollout will be completed worldwide by the end of July. Protecting customer data is the most critical thing we do as a platform. In the lifetime of SharePoint Online, the most common form of data loss has been a result of un-recoverable changes; something that can be prevented by the versioning functionality. This feature is critical to undoing unwanted changes, and other recovery scenarios. A few years ago, we enabled versioning by default and since then we have heard customers' feedback that versioning can still be turned off by end users without fully understanding the implications. Some customers have even resorted to building custom tools to scan and keep versioning on for all the document libraries within their tenants. To further protect end-user data, we will require versioning with a minimum count of one hundred major versions for document libraries in SharePoint team sites and OneDrive for Business.

 

Admin control for attachments now available in Office 365 Message Encryption

We have now made it possible for administrators to control how Encrypt-Only behaves for attachments shared with recipients outside of Office 365. By default, when a user sends an email and attachments using Encrypt-only, the Office attachments are also protected with Encrypt-Only permissions and that encryption persists throughout lifecycle of the content. Previously, recipients outside of Office 365, such as Gmail users, could not open rights-protected attachments in Office clients (desktop, mobile, browser). Because of this, customers also requested that Encrypt-only attachments should be decrypted for recipients outside of Office 365 upon download. This setting is available for the Encrypt-only template and not for the Do Not Forward or Custom templates. It is enforced at the tenant level and applies to the document when the non-Office 365 user downloads the Office attachment from the Office 365 Message Encryption portal. This setting does not apply to Office 365 users who use Outlook clients to consume protected email. They will continue to receive encrypted content directly in their Outlook clients.

 

Enriching the Admin Experience For Office 365

The Office 365 Security and Compliance Center already provides access to malware trends, real-time reports, and granular threat details. We are now adding organizational insights such as anomalous behavior or repeat policy offenders. These insights are presented both in the reports and in the threat dashboard, correlating signals from a broad range of data to help identify, prioritize, and provide recommendations on how to address potential problems. The recommendations are generally remediation actions empowering admins to proactively secure their organization. The insights are holistic and cover both information and threat protection. Admins can now view, release, delete, and report false positive quarantined messages in Office 365. Quarantine for the Office 365 Security and Compliance Center (SCC) is enriched with a more in-depth investigation and analysis experience. We recently announced the extension of Office 365 Advanced Threat Protection (ATP) to protect files in SharePoint Online, OneDrive for Business, and we're excited to now extend quarantine capabilities to files stored in these applications. This includes download, release, report and delete features in quarantine. Now admins can create policies to send filtered messages to quarantine when they were identified as spam, bulk, phish, or when they match a mail flow rule. By default, Office 365 sends phishing messages and messages containing malware directly to quarantine. Other filtered messages are sent to users' Junk Email folder unless the policy specifies sending them to quarantine.

 

Dictation comes to Office 365 and Immersive Reader gets support for Adverb highlighting

As teachers know, students enter the classroom with a wide range of learning styles, experiences, and abilities, not to mention personalities! Providing multiple modes of expression helps every student communicate their ideas and connect with others – valuable skills that will serve them well throughout their personal and professional lives. Strong communication skills are vital to scholastic achievement and Dictation, coming to Office 365, provides a powerful way for teachers and students to conquer the blank page and effectively present their ideas and thoughts to the world with their voice. Starting in June, Dictation will be available to Office 365 customers in Word, PowerPoint, Outlook Desktop, OneNote Windows 10, and coming later this year to Word and OneNote Online. Dictation will initially be supported in English (US and Canada), Spanish and Chinese, with 6 more languages in preview: English (UK/Australia/India), French (France/Canada), German, Italian, and Portuguese (Brazil). To help improve students' reading skills, we've also incorporated feedback from both teachers and students to improve Immersive Reader, delivering personalized learning experiences for a wide range of learners.

 

NOTEWORTHY

 

Office 365 security roadmap: Top priorities for the first 30 days, 90 days, and beyond

This article includes top recommendations from Microsoft's cybersecurity team for implementing security capabilities to protect your Office 365 environment. This article is adapted from a Microsoft Ignite session — Secure Office 365 like a cybersecurity pro: Top priorities for the first 30 days, 90 days, and beyond. This session was developed and presented by Mark Simos and Matt Kemelhar, Enterprise Cybersecurity Architects. This article covers the following topics: (1) Roadmap outcomes, (2) 30 days - powerful quick wins, (3) 90 days - enhanced protections, and (4) Beyond.

 

Office 365 for iPad & iPhone - June 2018 release details

On June 11th, 2018, Microsoft released an updated version of Office for iPad/iPhone to Office 365 subscribers - Version 2.14 (1806040) in 35 languages. Our Office International team translated this release. New PowerPoint features this month include: (1) Hyperlinks in living color, and (2) Digital ruler that makes it easy to draw straight lines or align sets of objects. More information and help content on this release can be found in the iOS section of the What's New in Office 365 page.

 

Office for MAC 2016 - June 2018 Release details

On June 12th, 2018, Microsoft released Office 2016 for Mac Version 16.14.18061000 in 27 languages. Our Office International team was responsible for translating this release and for implementing the much improved translator feature on the MAC platform. Some of the new features include: (1) Enhanced Microsoft Translator functionality in Excel, PowerPoint and Word, (2) Learning Tools that improve readability, (3) Flash Fill in Excel, (4) Rich Outlook signature capabilities, and (5) Hyperlinks in living colors. More information and help content on this release can be found in the MAC section of the What's New in Office 365 page.

 

Now available! Validate data classification in your organization with the Label Activity Explorer

The new Label Activity Explorer helps you easily validate how data has been labeled and investigate risky or abnormal label activity in your organization. As data grows in your organization, so does the need to classify and govern it to ensure business continuity and readiness for regulations such as the GDPR. To help meet these goals, you can create Office 365 labels and either publish them to users' apps (so they can manually classify their own content) or automatically apply them to content containing sensitive information. In addition to the Label Activity Explorer, we have also refreshed the Data Governance dashboard to include new features, such as the Data Governance toolbox and label insights widgets.

 

Sender Rewriting Scheme (SRS) coming to Office 365

The introduction of email authentication mechanisms like SPF, DKIM, and DMARC have improved email security and spoofing prevention. However, some scenarios have been disrupted by these authentication mechanisms, namely auto-forwarding and relaying. In Office 365, we are committed to ensuring the security of our customers and the general integrity of the email ecosystem that we are a part of. From July 16th, we will begin rolling out Sender Rewriting Scheme (SRS) functionality to solve the problem of auto-forwarding being incompatible with SPF. The SRS feature will rewrite the P1 From address (also known as the Envelope From address) for all applicable messages being sent externally from Office 365. The From header (also known as Display From address or P2 From address) which is displayed by email clients will remain unchanged. This change will improve deliverability of applicable messages since SPF checks that were failing in the past for such messages will now pass.

 

Building Zero Trust networks with Microsoft 365

The traditional perimeter-based network defense is obsolete. Perimeter-based networks operate on the assumption that all systems within a network can be trusted. However, today's increasingly mobile workforce, the migration towards public cloud services, and the adoption of Bring Your Own Device (BYOD) model make perimeter security controls irrelevant. Networks that fail to evolve from traditional defenses are vulnerable to breaches: an attacker can compromise a single endpoint within the trusted boundary and then quickly expand foothold across the entire network. Zero Trust networks eliminate the concept of trust based on network location within a perimeter. Instead, Zero Trust architectures leverage device and user trust claims to gate access to organizational data and resources. A solution based on Zero Trust network, configured with the right policies around user and device trust, can help prevent stolen network credentials from being used to gain access to a network. Zero Trust is the next evolution in network security. The state of cyberattacks drives organizations to take the "assume breach" mindset, but this approach should not be limiting. Zero Trust networks protect corporate data and resources while ensuring that organizations can build a modern workplace using technologies that empower employees to be productive anytime, anywhere, any which way.


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