Office 365 Weekly Digest | May 27 – June 2, 2018


Welcome to the May 27 – June 2, 2018 edition of the Office 365 Weekly Digest.

Big update for the Office 365 Roadmap last week with thirty-six additions, including lots of new features announced at the recent SharePoint Conference North America, as well as several for Outlook on the web.

There is one new event, a Microsoft IT Showcase webinar on how Microsoft rolled out Teams, which is on Tuesday, June 5, 2018. A friendly reminder about "Modern Workplace Fire Away Friday" taking place on Friday, June 8, 2018. This event provides the latest Microsoft 365 news, as well as an open forum session for you to ask questions.

Blog posts in last week's roundup include a look at what's new for Microsoft 365 and Teams in May, roadmaps from SharePoint Conference North America 2018, new threat trackers for Office 365 Threat Intelligence, and best practices for using assigned Office 365 DNS records.

Wrapping up the noteworthy items are updates to the Office 365 URLs and IP address ranges, the latest Teams On Air episode focused on security, privacy and compliance in Teams, a look at recent updates to Teams to add Skype for Business capabilities and updates to Sway for iOS.

 

OFFICE 365 ROADMAP

 

Below are the items added to the Office 365 Roadmap last week:

 

Feature ID Title Description

Status

Added

Estimated Release

More Info
27758 Outlook for Windows: Option to change the default end time for meetings and appointments Change the default end time for meetings and appointments by selecting an option to reduce the duration of your events.  Reducing the meeting time can give attendees scheduled time to get to their next meeting.  Calendar options included for meetings of less than and more than one hour.

In development

05/29/2018

Q4 CY2018

n / a
30555 SharePoint: Flow trigger for item deletion Build a custom process anytime an item or document is deleted

Launched

05/30/2018

May CY2018

n / a
30719 SharePoint: Enhanced list-library view web part The updated list-library view web parts allow full fidelity to the immersive full-page experience, with support for sorting, command bar actions, and column formatting.

Rolling out

05/30/2018

June CY2018

n / a
30673 Data Privacy tab in the Security & Compliance Center With the new Data Privacy tab in the Office 365 Security and Compliance Center you now have a home for privacy and GDPR related tasks in Office 365. the Data privacy tab provides access to the GDPR dashboard with tools, resources and insights available as well as the Data Subject Request experience for Office 365 content. Create a DSR, execute your search, refine your search with conditions and labels, and export the results.

Rolling out

05/30/2018

June CY2018

n / a
30557 SharePoint: Index large lists and complex field types Index and optimize large lists and complex field types like lookup, people and taxonomy

Rolling out

05/30/2018

June CY2018

n / a
30674 Outlook calendar - automatic processing of small changes in meeting details When a meeting organizer updates a meeting details that do not affect the date/time/recurrence pattern (I.e. add Skype for Business meeting link), Office 365 will automatically process and add the changes to the invitees' calendars without requiring the invitees receiving a meeting update in their inbox and having to respond again to the meeting invite. You will be able to customize the logic for what details should be auto-processed for your organization, and which ones should continue to be shown as a meeting update in the invitees' inboxes. At this time, we are not going to provide an option in Outlook for the organizer to choose how updates go out.

In development

05/30/2018

Q2 CY2018

n / a
27029 Files On-Demand for SharePoint Server 2019 Modern sync with SharePoint Server 2019. For users that have already migrated to the Windows 10 Fall Creators update or newer, they will be able to leverage Files On-Demand functionality on their Windows devices

In development

05/30/2018

May CY2018

n / a
30703 SharePoint mobile: notifications on page likes You'll receive a notification when someone clicks the Like button on a news article you published. How do you like that? If you do like it, you'll be notified.

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30700 SharePoint web parts: Document library and lists updates It's even easier to engage with documents and lists on a modern page with tile view and drag and drop upload. Now with custom views, grouping, sorting, filtering, column formatting, and drag & drop upload.

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30699 SharePoint hub sites: site scripting during site association Once a site gets associated to a hub site, it not only inherits the theme of the hub site, it can now be further configured using powerful site scripting methods to enforce permissions, shared metadata, preferred content management, brand elements and policies. Program site scripts to run automatically when a site is associated to a hub site to adhere to preferences for that family of sites.

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30698 SharePoint hub sites: approvals for site association A flexible approval process further empowers hub site owners and site owners to make requests and programmatically adapt to changes within their growing, dynamic intranet.

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30697 SharePoint hub sites: add rich color to header You will now have choices beyond the color white. It'll be easier and more flexible to adhere to your preferred company theme and brand colors across more aspects of the sites and pages.

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30692 SharePoint news: save for later (Web) You can now save news articles to catch up on later, right from the Web interface of your intranet - as you can today on mobile. Simply click Save for later from the bottom of the news article and it gets added to your saved list, accessible from the Me tab in the SharePoint mobile app. You will also be able to access your saved list from SharePoint home.

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30691 SharePoint organizational news: hub site news web part update The unique 'hub layout' in the news web part for SharePoint hub sites will provide additional capabilities like pinning news articles, a new compact layout, and carousel support. Choose from a new variety of news layouts to best promote your news on your pages.

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30688 SharePoint: new Planner integration This is Planner for the team as a full-page app. Simply click New Plan
and start managing team tasks right inside the SharePoint user experience. Add a Planner Plan from within SharePoint in Office 365 (click New Plan).

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30687 SharePoint and Teams: pick news articles and lists as tabs in teams When you add a tab in Teams, you can tab between available lists, pages and news items to quickly bring them into your hub for teamwork. They're your tabs, use them.

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30686 SharePoint and Teams: folder in site visibly connected to channel Now it's easy to tell which folders within your library have an associated Teams channel & chat associated to it – right from within the SharePoint user interface.

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30685 SharePoint and Teams: connect site to a Team in one click If you're group-connected team site is not connected to a chat-based hub for teamwork, then it's just one click of the new Connect to Teams button in bottom-left corner of your site that gets you one.

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30684 SharePoint web part: Image (update) Enhance your images with hyperlinks and allow authors to overlay text on images.

In development

05/30/2018

June CY2018

What's new for your intranet in Office 365
30559 SharePoint: Page management Build pages and news with templates, classifications, targeting and workflow

In development

05/30/2018

June CY2018

n / a
23752 OneDrive: Desktop Notifications for sharing With the new desktop notifications users will be allowed to quickly see when files that have been shared by them were opened or changed by the team

In development

05/30/2018

June CY2018

n / a
26819 Changes to the legacy SMTP Authenticated Submission client protocol in Exchange Online SMTP Authenticated Submission (also known as SMTP Client Submission) protocol allows clients and apps using smtp.office365.com to send a message from an Office 365 hosted mailbox. Changes to the protocol are being rolled out may affect customers who send using this protocol. Moving forward, sent emails will now be stored in the Sent Items folder of the mailbox as is the case with other client protocols. Also, a maximum of three active concurrent connections submitting emails to our service per mailbox will be allowed. Additional connections will be rejected with the error: 4.3.2 STOREDRV.ClientSubmit; sender thread limit exceeded. Given that throttling is already in place to limit submissions to 30 per minute, this additional limit will not affect most of our customers.

Rolling out

06/01/2018

June CY2018

Changes coming to the SMTP Authenticated Submission client protocol
30547 SharePoint: organizational news Broadcast news and announcements across the organization. This is a set of features that will be released over the summer.

In development

06/01/2018

Q4 CY2018

What's new for your intranet in Office 365
30552 SharePoint: Use Flow to approve hub-site joins Require an approval from a hub administrator before allowing other sites to be connected.

In development

06/01/2018

Q4 CY2018

What's new for your intranet in Office 365
30696 SharePoint organizational news: page approval Establish a new and custom Microsoft Flow flows for approval. Simply name your flow, add the person who will approve your page, save it as a draft, submit for approval. Once approved, the page status gets updated to "published" and is visible to your intended readers. Approvals for news posts work out of the box thanks to integration with Microsoft Flow. Of which, you, too, can further customize your workflow to meet the needs of your specific approval process. Kick off inline review for pages and news. Click the "Submit for approval" button and enter your reviewers email address.

In development

06/01/2018

Q4 CY2018

What's new for your intranet in Office 365
30695 SharePoint organizational news: audience targeting You can better define what news articles and pages appear on the home experience of your site by configuring what is visible to specific groups. Each person will have a unique experience that complies with what you wish them to view without creating multiple audience-specific sites, you can serve them all from within a more centralized location with a personalized, targeted experience. Audience targeting support will be enabled in news, pages and other web parts so that you can define and target who best to reach with content and site experiences. You will be able to control how pages and parts of pages appear to different people ad groups. This example shows a web part with tailor content by group permissions.

In development

06/01/2018

Q4 CY2018

What's new for your intranet in Office 365
30694 SharePoint organizational news: deem specific sites as main news sites As news rolls up to people across their SharePoint home in Office 365, or via the news tab in their SharePoint mobile all, the news that comes from "organizational news source" sites will get special visual treatment bubbling up to the top of one's view.

In development

06/01/2018

Q4 CY2018

What's new for your intranet in Office 365
30693 SharePoint news: @mentions in comments Similar to Outlook, it is now possible to @mention someone who has access to the news article within its comments and they will be notified and brought into the discussion. Did we @mention to you that there's no easier way to loop someone in?

In development

06/01/2018

Q4 CY2018

What's new for your intranet in Office 365
30702 SharePoint mobile: direct document library access As you tap into a SharePoint document library, you will stay within the SharePoint mobile app experience (for viewing and navigating) more before taken through the integrated connection to the OneDrive app - where you can perform richer actions on files and folders.

In development

06/01/2018

Q4 CY2018

What's new for your intranet in Office 365
30701 SharePoint mobile: new Find tab What was three is now one, and it's a super powerful, personal tab infused with AI. The new Find tab makes it the easiest way ever to connect with expertise and knowledge across your organization. It brings a best-in-class mobile search experience, with an intelligent understanding of what you work on, how you work, and how your colleagues' work relates to you. The new Find tab collapses Sites, Links, People and Search into one, streamlined experience. It, too, is where you will find quick answers, notifications, sites, people and more – in an efficient, tailored flow of what you're looking for, even before you go looking. The Find tab, coming to the SharePoint mobile app, uses AI to help you find people, content, and answers to your questions while on the go.

In development

06/01/2018

Q4 CY2018

What's new for your intranet in Office 365
30690 SharePoint organizational news: choose site sources News web parts filter news from a variety of source sites, filtering based on content you want to show, in the layout you find most conducive to your overall site vision.

In development

06/01/2018

Q4 CY2018

What's new for your intranet in Office 365
30689 SharePoint: site activity shows group inbox activity Beyond important site activities, like files modifications and published news, now you will see additional important email activity that's happening in the group inbox.

In development

06/01/2018

Q4 CY2018

What's new for your intranet in Office 365
30678 Outlook on the web - hide attendee list When creating a meeting, the organizer can now choose to hide the attendee list from attendees, similar to BCC'ing someone in an email

In development

06/01/2018

Q4 CY2018

n / a
30677 Outlook on the web - option to cancel events from a date forward Outlook now gives you more flexibility when managing recurring series. Users will be able to edit or cancel a recurring series starting on a date, without affecting past events in the series.

In development

06/01/2018

Q4 CY2018

n / a
30676 Outlook on the web - option to show declined events Outlook is adding an option to allow the user to show in their calendars the events they have declined.

In development

06/01/2018

Q4 CY2018

n / a
30675 Outlook on the web - block forwarding of meeting invites When creating a meeting, the organizer can now choose to prevent attendees from forwarding the meeting invite.

In development

06/01/2018

Q4 CY2018

n / a

 

 

 

UPCOMING EVENTS

 

Microsoft Security & GDPR Workshops

When / Location: Varies | Spend the day at your local Microsoft Technology Center with our Cyber Security & Compliance Workshops. Find your local event for Security in a Day Workshops or General Data Protection Regulation Forums below. Events will be updated as they are added! Upcoming locations include Boston and Philadelphia on June 5th, San Francisco and Seattle on June 6th, and Detroit, Dallas and Irvine on June 7th.

 

Azure Active Directory Webinars for June

When: Multiple sessions currently scheduled from June 5 - 14, 2018 | Are you looking to deploy Azure Active Directory quickly and easily? We are offering free webinars on key Azure Active Directory deployment topics to help you get up and running. Sessions include Getting Ready for Azure AD, Choosing the Right Authentication Method for Azure AD, Securing Identities with Azure AD MFA, Azure AD Identity Protection and Privileged Identity Management, and more. Each 1-hour webinar is designed to support IT Pros in quickly rolling out Azure Active Directory features to their organization. All webinars are free of cost and will include an anonymous Q&A session with our Engineering Team. So, come with your questions! Capacity is limited. Sign up for one or all of the sessions today!  Note: There are also some sessions available on-demand.

 

Microsoft IT Showcase: Launching Microsoft Teams to the company - How we got ready

When: Tuesday, June 5, 2018 from 10am PT | Rolling out Teams at Microsoft required strategies to promote adoption, create awareness, and engage our employees. At the same time, our IT pros worked behind the scenes to make sure Teams would work well with existing telephony, messaging, and meeting room systems. Learn how we planned our pilot project and deployment strategies with our infrastructure in mind—we tested functionality, confirmed that we met security and compliance standards, and structured phases for adoption.

 

Productivity Hacks to Save Time & Simplify Workflows

When: Wednesday, June 6, 2018 and Wednesday, June 13, 2018 at 1pm ET | This 90-minute hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Discover how you can keep your information more secure without inhibiting your workflow, (2) Learn how to visualize and analyze complex data, quickly zeroing in on the insights you need, (3) See how multiple team members can access, edit and review documents simultaneously, and (4) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Modern Workplace Fire Away Friday

When: Friday, June 8, 2018 at 12pm ET | You are invited to join Michael Gannotti, Microsoft Principal Technology Solutions Professional, for "Modern Workplace Fire Away Friday" on Friday, June 8, 2018 at 12 noon eastern. "Fire Away Friday" is an open forum session online focusing on the Modern Workplace. In each session Michael covers the latest in Microsoft 365 followed by an open forum session where you can ask all your questions around Office 365 and more! Since the June 8th session is following after the SharePoint Conference Michael will be breaking down some of the biggest announcements to come out of the conference and discussing them live with attendees. You can join the event via this link or grab the Outlook meeting invite to add it to your calendar.

 

Connecting, Organizing & Collaborating with Your Team

When: Tuesday, June 12, 2018 and Tuesday, June 19, 2018 at 12pm ET | During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft's newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Hands-on with security in a cloud-first, mobile-first world

When: Thursday, June 14, 2018 at 12pm ET and 3pm ET | This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

 

Visualizing, Analyzing & Sharing Your Data Without Having to be a BI Expert

When: Tuesday, June 26, 2018 at 12pm ET | This 2-hour hands-on experience will give you the opportunity to test drive the latest business analytics tools. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they can work throughout your organization. During this interactive session, you will explore how to: (1) Locate and organize large amounts of data from multiple sources, (2) Visualize complex data and identify trends quickly without having to be a BI expert, (3) Find and collaborate with company experts on the fly, even if they work in another part of the country, and (4) Gather colleague's opinions easily and eliminate communication and process bottlenecks. Each session is limited to 12 participants, reserve your seat now.

 

BLOG ROUNDUP

 

New to Microsoft 365 in May—empowering and securing users

Each month on the Microsoft 365 Blog, we highlight key updates to Microsoft 365 that build on our vision for the modern workplace. This month, we introduced a number of new capabilities to help individuals produce accessible content, work together in real-time, and create a secure and compliant workplace. Here's a look at what we brought to Microsoft 365 in May including enhancements to the Accessibility Checker in Office 365, the ability to work in mixed reality in SharePoint, and achieving GDPR compliance with the Microsoft Cloud.

 

New apps in Microsoft Teams - May update

AppSource is the premier destination to find apps and add-ins that work with Dynamics, Office, Power BI, Azure, and more. Now you can search a list of apps available for Microsoft Teams in the same place. Check back regularly for updated listings to see what you can bring into to your hub for teamwork. We've also been busy adding several new integrations over the last two months. Apps to help support efficient team meetings and productivity, track customer support tickets and more such as Soapbox, Jell, Mural and Kronos Bot. With updated features and capabilities, now you can get more done in Teams with Planner, Meekan and Site24x7.

Related:

 

SPC18 Wrapup - Content Services Updates and Roadmap

Last week at SharePoint Conference North America, we showcased our innovations and updates for Microsoft Content Services in Office 365. Many of the details were also covered in our blog post, Enrich your SharePoint Content with Intelligence and Automation. The most authoritative source for roadmap details is the Office 365 Roadmap. However, we've added the summary slide from presentation with Chris McNulty and Dan Kogan by popular request. We'll share more highlights - including demos - on our TechCommunity Content Services Resource Center soon. | Related: SPC18 Wrapup - SharePoint Business Apps Update and Roadmap

 

Best practices for using assigned Office 365 DNS records

As someone who reads through hundreds of support cases each month, nothing pains me more than seeing customers struggling with seemingly complex issues, only to discover that the root cause is quite simple. Never is this truer than it is with DNS. Some of the most complicated security and lost mail issues boil down to a few simple records. In fact, we get well over a thousand tickets per month that could be easily avoided by addressing DNS issues. This blog post could save you time, frustration, even money! Please note that we're focusing on Office 365 email DNS records here, especially those involved in routing & security decisions – but this advice may be applicable more broadly.

 

Announcing Threat Trackers for Office 365 Threat Intelligence

We launched Office 365 Threat Intelligence to help organizations become more secure by enhancing admin capabilities which offer greater visibility, deeper insights, and powerful executable actions. We're excited to announce 'Threat Trackers' for Office 365 Threat Intelligence, enabling efficient monitoring and management of threat investigations to help admins quickly remediate and respond to threats. The feature can be found under 'Threat Management' in the Security and Compliance Center. The four available 'Threat Tracker' categories are: (1) Noteworthy, (2) Trending, (3) Saved query of selected threats, and (4) Tracked query of selected threats. These 'Threat Trackers' enrich the admin experience, providing a powerful new tool for monitoring and managing, investigations, which ultimately enables quick response to threats. With this added feature, Office 365 Threat Intelligence provides admins to more efficiently and easily secure their organization. | Resource: On-Demand Webinar: Reducing IT Costs and Improving Security Operations Efficiency with Office 365 Threat Intelligence

 

NOTEWORTHY

 

Updated: Office 365 URLs and IP Address Ranges

June 1, 2018: Updates for Office 365 Portal and Shared effective July 1, 2018. Details on the updates are available on the RSS feed and the complete list is located here. | Additional Resources: Managing Office 365 Endpoints, Content Delivery Networks, Client Connectivity, and Office 365 endpoint categories and Office 365 IP Address and URL Web Service.

 

Teams On Air: Ep. 69 - Security, Privacy and Compliance in Microsoft Teams

Format: Video (19 minutes) | In this episode of Teams On Air, Delanda Coleman, brings Principal Program Manager, Mark Longton to discuss security, privacy and compliance in Microsoft Teams. Mark dives into topics such as security features, custom compliance policies, eDiscovery in Office 365, Global Data Protection Regulation (GDPR), and many more features that help you work confidently in Teams. To learn more about these features in Teams please visit http://aka.ms/TeamsSecurity.

 

Microsoft Mechanics: Microsoft Teams and recent updates to add Skype for Business capabilities

Format: Video (14 minutes) | Latest updates of Microsoft Teams at the one-year anniversary mark. Watch Anne Michels and Jeremy Chapman show you the Microsoft Teams evolution from a persistent chat-based workspace, to an integrated hub for teamwork with complete meeting and calling capabilities built in. See the new ways to bring your favorite apps into Teams and their updated user experiences. Also, if you're an IT admin, we're going to give you a first look at the unified experience to manage Microsoft Teams, along with Skype for Business going forward.

 

Create on the go with the new Sway for iOS

Our biggest update in the history of Sway for iOS is here—making it easier than ever to create a Sway from start to finish on iPhone or iPad. Visually, the app is cleaner and simpler, with new commands that make it a breeze to add and organize content. You can use drag-and-drop to group content together, tap to resize images, and instantly share your Sway with Sways Near Me. With the latest release of Sway for iOS, we added a toggle between Edit and Preview at the top of the screen—making switching between editing your Sway content and previewing your Sway design a breeze. In Edit, you can add and reorganize media and text. In Preview, you can see your Sway as others will see it, as well as change the Design to fit your personal style. In addition, we redesigned the Edit mode in the app to have a simple look with an all-white canvas. This simple look showcases your media and text allowing you to take delight in seeing your masterpiece come to life.


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