Office 365 Weekly Digest | May 13 – 19, 2018


Welcome to the May 13 - 19, 2018 edition of the Office 365 Weekly Digest.

For the Office 365 Roadmap last week, there were seven new features added and one (Privileged Access Management in Office 365) that was added but replaced a previous entry.

The Ask Microsoft Anything events are back! The first for Privileged Access Management in Office 365 on May 24, 2018 and the second for Microsoft Stream on May 30, 2018. Don't forget the SharePoint Virtual Summit on May 21, 2018 which provides streaming coverage of the opening keynote for the SharePoint Conference North America, straight from Las Vegas, Nevada.

Highlights from last week's blog posts include a look at Microsoft's commitment to accessibility and inclusion in the modern workplace, new Workplace Analytics features for May 2018, and a recap of the Flow-related sessions from Microsoft Build 2018. There are also posts on the availability of audit events for Microsoft Stream in the Security and Compliance Center, as well as details on some upcoming security-related changes for Office 365 ProPlus.

Noteworthy items wrapping up this week's post include the latest Teams On Air episode, updates for Office 365 for Mac, iPad and iPhone, and a couple of Microsoft IT Showcase resources – one for OneDrive for Business and the other for the Microsoft 365 suite.

 

OFFICE 365 ROADMAP

 

Below are the items added to the Office 365 Roadmap last week:

 

Feature ID Title Description

Status

Added

Estimated Release

More Info
30549 Privileged access management in Office 365 New privileged access management capabilities in Office 365 provides an approval workflow that's scoped to your high-risk tasks within Office 365. Requests for access can be automatically or manually approved. Either way, all the activity is logged and auditable, so that both privileged access requests and approvals can be reviewed and seamlessly provided for internal reviews and auditor requests.
NOTE: This entry has replaced Feature ID: 24069, which has been cancelled as a duplicate.

In development

05/14/2018

Q4 CY2018

Announcing preview of privileged access management in Office 365
27115 To-Do steps Steps enable users to easily break down tasks into subtasks

Launched

05/15/2018

Q2 CY2018

n / a
16623 OneDrive: Password protected links (consumer) End users will be able to implement passwords to protect the links shared. Receivers with the password will be allowed to access the file only.

Launched

05/15/2018

Q2 CY2018

n / a
30551 Request sign-off via Flow Use a prebuilt Flow to get signoffs on data and documents anywhere in SharePoint and OneDrive

Rolling out

05/15/2018

Q2 CY2018

n / a
27275 To-Do List Sharing Sharing enables users to easily collaborate on common lists and tasks while on the go.

Rolling out

05/15/2018

May CY2018

n / a
30568 Customized Sharing Defaults per SharePoint Site Collection In SharePoint Online, Default sharing link types and Default sharing link permissions are now available to be customized per site collection. In SharePoint Online, Default sharing link types and Default sharing link permissions are now available to be customized per site collection. You can now configure the default link type and default link permission for your users in SharePoint Online and OneDrive for Business. With this change, you may now further customize the default sharing settings on a per site collection basis.

Rolling out

05/15/2018

May CY2018

n / a
30544 Versioning settings in OneDrive for Business, Groups and team sites in SharePoint Online All SharePoint and OneDrive libraries will be set to retain a minimum of one hundred major versions. Existing libraries that have versioning enabled but are set to retain fewer than one hundred major versions will be updated to retain the new minimum. Libraries already set to retain one hundred or more major versions will not be affected, including those with the default setting of five hundred. With these changes, the Document Library Settings page will no longer support the ability to disable versioning or configure it to retain fewer than one hundred versions.

Rolling out

05/15/2018

May CY2018

n / a
30566 Planner: SharePoint team site integration updates Planner can now be added to any group connected team site, right from the homepage of a site. This update includes an integrated full-page Planner experience, including boards and charts, and options to add Planner to site navigation.

In development

05/15/2018

May CY2018

n / a

 

 

UPCOMING EVENTS

 

Microsoft Security & GDPR Workshops

When / Location: Varies | Spend the day at your local Microsoft Technology Center with our Cyber Security & Compliance Workshops. Find your local event for Security in a Day Workshops or General Data Protection Regulation Forums below. Events will be updated as they are added! Upcoming locations include Detroit on May 23rd, Minneapolis on May 24th, Boston on June 5th, and Seattle on June 6th.

 

SharePoint Virtual Summit

When: Monday, May 21, 2018 from 9am PT | Join us at SharePoint Virtual Summit, for the live-stream coverage of the opening keynote at SharePoint Conference North America on May 21, 2018. At this free online event, you will hear from Microsoft Corporate Vice President Jeff Teper as he shares the latest product innovations and roadmap across SharePoint, OneDrive, Yammer, Microsoft Teams, and Office 365. Jeff will be joined by General Manager Seth Patton and industry-leading customers to discuss how they are leveraging these technologies as part of their digital transformation. See live demos illustrating how you can transform your workplace and learn how to tap into rich experiences across your intranet to inform and engage people. We'll show how people can collaborate and work together, connect with expertise and knowledge across their organizations, and realize new ways to digitize business processes to enable an agile workforce.

 

Productivity Hacks to Save Time & Simplify Workflows

When: Wednesday, May 23, 2018 and Wednesday, May 30, 2018 at 1pm ET | This 90-minute hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Discover how you can keep your information more secure without inhibiting your workflow, (2) Learn how to visualize and analyze complex data, quickly zeroing in on the insights you need, (3) See how multiple team members can access, edit and review documents simultaneously, and (4) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Ask Microsoft Anything (AMA): Privileged Access Management in Office 365

When: Thursday, May 24, 2018 at 12pm ET | We are very excited to announce an upcoming opportunity to 'Ask Microsoft Anything' (AMA) about Privileged Access Management in Office 365! The AMA will take place in the Office 365 Privileged Access Management AMA space on May 24, 2018. This AMA gives you the opportunity to connect with members of the product engineering team who will be on hand to answer your questions and listen to feedback. Don't forget to add it to your calendar, and we look forward to seeing you there!

 

Hands-on with security in a cloud-first, mobile-first world

When: Thursday, May 24, 2018 at 3pm ET | This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

 

Safeguarding individual privacy rights with the Microsoft Cloud

When: Friday, May 25, 2018 from 3:00pm – 5:00pm ET | Join Alym Rayani, Director of Microsoft 365, for our May 25 webcast where he will: (1) Show how you can use GDPR fundamentals to assess and manage your compliance risk, (2) Discuss how you can help protect your customers' data with built-in, intelligent security capabilities, and (3) Cover how you can meet your own compliance obligations by streamlining your processes.

 

Visualizing, Analyzing & Sharing Your Data Without Having to be a BI Expert

When: Tuesday, May 29, 2018 and Tuesday, June 5, 2018 at 12pm ET | This 2-hour hands-on experience will give you the opportunity to test drive the latest business analytics tools. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they can work throughout your organization. During this interactive session, you will explore how to: (1) Locate and organize large amounts of data from multiple sources, (2) Visualize complex data and identify trends quickly without having to be a BI expert, (3) Find and collaborate with company experts on the fly, even if they work in another part of the country, and (4) Gather colleague's opinions easily and eliminate communication and process bottlenecks. Each session is limited to 12 participants, reserve your seat now.

 

Ask Microsoft Anything (AMA): Microsoft Stream

When: Wednesday, May 30, 2018 from 9am PT | Join the Stream team on the Microsoft Tech Community on Wednesday, May 30th at 9am PT. An AMA is a live online event similar to a "YamJam" on Yammer or an "Ask Me Anything" on Reddit. This AMA gives you the opportunity to connect with members of the product engineering team who will be on hand to answer your questions and listen to feedback. Join at https://aka.ms/StreamAMA, or add it to your calendar. We look forward to seeing you there!

 

Transforming your business to meet the changing market and needs of your customers

When: Thursday, June 7, 2018 at 12pm and 3pm ET | This 2-hour hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Use digital intelligence to build personalized experiences across all customer touchpoints, (2) Improve customer service through a single, unified experience that delivers end-to-end service across every channel, (3) Increase customer satisfaction with intelligent scheduling, native mobile support, and remote asset monitoring to help you get the job done right the first time, and (4) Run your project-based business more productively by bringing people, processes, and automation technology together through a unified experience. Each session is limited to 12 participants, reserve your seat now.

 

Connecting, Organizing & Collaborating with Your Team

When: Tuesday, June 12, 2018 and Tuesday, June 19, 2018 at 12pm ET | During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft's newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

BLOG ROUNDUP

 

Reimagine accessibility and foster inclusion in the modern workplace

On May 17, 2018, Microsoft joined in marking the seventh Global Accessibility Awareness Day (GAAD), a day dedicated to raising awareness of accessibility in the digital world. In honor of this day, we are releasing a short film: Empower every person: reimagining accessibility. This film features accessibility experts from Microsoft and our partners: US Business Leadership Network, Be. Accessible, TD Bank (Canada), and Rochester Institute of Technology. It introduces best practices to build more modern and inclusive workplace environments and how accessible-by-design technologies empower every person to create, communicate, and collaborate. It also showcases new capabilities in Microsoft 365 being unveiled that make it easier to create accessible content. Empowering people with disabilities to create, consume, and share content in their preferred way is a key part of the Microsoft 365 vision for accessibility. In the coming months, we will ship new features to Microsoft 365 that will make it even more efficient for everyone to create accessible content and ensure diverse teams can collaborate inclusively.

 

New Workplace Analytics Feature Releases - May 2018

May has been a very busy month and the team is excited to announce the latest feature updates for Workplace Analytics. In this update, you'll hear about a number of exciting new releases, including: (1) Naming of query results, (2) Add multiple terms to queries, (3) Active employees, (4) Group-to-group query user-interface improvements, (5) Auto-update for OData endpoint, and (6) Data loading. | Related: Our Latest HBR Article: How People Analytics Can Help You Change Process, Culture, and Strategy

 

Microsoft Flow: Microsoft Build 2018 sessions video recap

We had a great Microsoft Build this year with seven sessions - but if you were not able to attend in person all of our sessions are posted online to watch on-demand. Sessions include Automating with Microsoft Flow, Build a Workflow in 10 minutes, Build and extend applications for Microsoft Flow and PowerApps, and Developing custom connectors for Microsoft Flow and PowerApps. | Related: Flow of the Week: How we use a Flow to manage the Flow of the Week blogs

 

Microsoft Stream audit events now in Office 365 Security & Compliance Center

We are announcing that Microsoft Stream audit events are now available within the Office 365 Security & Compliance Center. The Office 365 Security & Compliance Center is designed to help organizations manage compliance across Office 365 to protect data and comply with legal and regulatory standards among other things. Microsoft Stream now logs user activity like viewing, uploading, downloading and sharing videos, as well as administrative activity like changing settings for auditing purposes. The audit logs can be viewed in the Office 365 Security and Compliance Portal, with additional tools to search by user, date, and type of activity or for advanced scenarios and automation, the same audit logs can be accessed with PowerShell commands and APIs. To learn more and get started on how to access Microsoft Stream audit logs and details on what events are being logged, please visit Audit Logs in Microsoft Stream.

 

Direct Routing NOW in Public Preview

On May 15, 2018, we announced that Microsoft Phone System Direct Routing is in public preview. If your country is supported by Teams and Phone System you can start a self-managed preview of Direct Routing now. Back in December 2017 we began offering calling in Teams by turning on Microsoft Calling Plans. This enabled customers to begin exploring voice in Teams in 9 different countries. Direct Routing takes the next big step by allowing customers to connect voice trunks to Microsoft Teams in many more countries around the world. This post outlines the key areas customers need to focus on for a successful self-managed preview.

 

Blocking Flash, Shockwave, Silverlight controls from activating in Office Applications for Security

We are announcing an upcoming change to Office that blocks activation of Flash, Shockwave and Silverlight controls within Office. On July 2017, Adobe announced that Flash will no longer be supported after 2020. Major browsers including Edge, Chrome, Safari and Firefox have announced their respective roadmaps for ending support for Flash. Silverlight is expected to reach end of support in 2021 with support for several browsers and OS platforms already ended in 2016. Note: This change only applies to Office 365 subscription clients. It will not apply to Office 2016, Office 2013 or Office 2010. Customers who wish to enforce this behavior now in Office 365 subscription clients or in Office 2016 perpetual and down level versions can use the published guidance to block controls targeted by this change. Furthermore, customers can also take advantage of the recently published Security Baseline for Office 2016 that includes a custom Group Policy that blocks Flash.

 

NOTEWORTHY

 

Teams On Air: Ep. 68 - A day in the life on Teams Mobile Client

Format: Video (19 minutes) | Join host Delanda Coleman and Sr. Product Manager, Swati Jhawar this week as they demonstrate what an average work day looks like on the Microsoft Teams mobile client. Swati will walk us through the experience of joining a meeting on a phone, connecting with her teammates through video, and many other intelligent capabilities available in mobile.

 

Trends in the workplace—white paper on the cultural transformation

Digital transformation is reshaping our global economy, including the way people work individually and in teams. As companies seek to empower people to do their best work, a cultural transformation isn't just inevitable—it's essential. Microsoft is partnering with customers to foster a modern workplace that is productive, responsive, creative, and secure. To learn more, read the white paper "New Culture of Work."

 

Office 365 for iPad & iPhone - May 2018 release details

On May 14th, 2018, Microsoft released an updated version of Office for iPad and iPhone to Office 365 subscribers - Version 2.13.18050501. Our Office International team translated this release into 35 languages. In this build you can now view and restore earlier versions of your files saved to OneDrive or SharePoint from within Word, Excel, and PowerPoint. More information and help content on this release can be found in the iOS section of the What's New in Office 365 page.

 

Office for MAC 2016 - May 2018 Release details

On May 15th, 2018, Microsoft released Office 2016 for Mac Version 16.13. (Build 18051301) in 27 languages. Our Office International team was responsible for translating this release. Some of the new features include: (1) the ability to chat with co-authors while you edit in Excel, PowerPoint and Word, (2) Resume Assistant in Word with LinkedIn integration, (3) timeline filter in Excel, (4) customizing swipe gestures in Outlook, and (5) support for Google Calendar and Contacts. More information and help content on this release can be found in the MAC section of the What's New in Office 365 page.

 

Microsoft IT Showcase: Protecting assets and increasing productivity with OneDrive for Business at Microsoft

Format: Webinar (60 minutes) | Published: May 16, 2018 | Looking for a simple cloud storage and synchronization app that just works? Listen in to learn how we use OneDrive for Business and Windows 10 information protection at Microsoft to share and help safeguard data. People can easily access content from any location, sync data, and collaborate in real time while still keeping corporate assets safe. We share our strategies for migration and show how increased adoption has helped us to reduce our storage and infrastructure costs.

 

Microsoft IT Showcase: A foundation for modern collaboration - Microsoft 365 bolsters teamwork

Format: Technical Case Study | Published: May 16, 2018 | At Microsoft, we're using Microsoft 365 to empower our employees to achieve more by driving better teamwork and collaboration in our teams. We're using core Microsoft 365 services such as SharePoint Online, Microsoft Teams, Skype for Business, Exchange Online, and Yammer to support modern work styles and enable continued digital transformation. With Microsoft 365, as never before, employees can check in one place for the latest updates, files, and data for their projects and work. As a hub for teamwork, our collaborative toolset empowers our employees to be productive and enables our entire organization to change at the speed of our business.

 

Securing the modern workplace with Microsoft 365 threat protection – part 4

Over the last few weeks, we have shared the roots of Microsoft 365 threat protection and how Microsoft 365 threat protection helps protect against and detect a modern ransomware attack. Now, we conclude our blog series by discussing how Microsoft 365 threat protection can help respond to attacks and also helps educate and raise awareness of threats to end users. In our ransomware scenario, once the threat has been detected, Microsoft 365 also helps respond and remediate with automation playing a key role in making the response more manageable, accurate, and less time consuming for administration.


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