Office 365 Weekly Digest | April 29 – May 5, 2018


Welcome to the April 29 – May 5, 2018 edition of the Office 365 Weekly Digest.

There were four additions to the Office 365 Roadmap last week, including privileged access management in Office 365, updates to task comments in Planner, and a couple of new features coming to Outlook for Mac.

New events include the May series of Azure Active Directory webinars and a SharePoint Virtual Summit which will be a live stream of the keynote for SharePoint Conference North America on May 21, 2018.

Blog posts in last week's roundup include a look at what's new in Microsoft 365 for April, guest access in Microsoft Planner, what's new in May for Microsoft Teams, and new security features for Microsoft 365 Business.

Noteworthy item highlights include updates to the Office 365 URLs and IP addresses, the latest Teams On Air episode, new Office 365 training resources, and several new Office and Microsoft Mechanics videos.

 

OFFICE 365 ROADMAP

 

Below are the items added to the Office 365 Roadmap last week:

 

Feature ID

Title Description

Status

Added

Estimated Release

More Info

24069

Privileged access management in Office 365 To help customers protect and control their sensitive data, and meet their compliance needs, new privileged access management capabilities in Office 365 provides an approval workflow that's scoped to your high-risk tasks within Office 365. Privileged access management in Office 365 was designed based on the principle of Zero Standing Access, which is how we run our own data centers at Microsoft through Lockbox and Customer Lockbox. With privileged access management in Office 365, access requests must be approved by an authorized set of approvers. Access is then time-bound for a limited duration -- often referred to as "Just-In-Time" (JIT) access. This level of rigor is how we manage administrative access privileges internally for Office 365 today.

In development

05/04/2018

May CY2018

Announcing preview of privileged access management in Office 365

27811

Planner: Task commenting updates Today, group members who follow the group in their inbox receive all group emails in their personal inbox, including all Planner task comments. With this change, Planner comments will no longer be delivered to a personal inbox, even when following group members are following the group. Group members will still receive tasks comments in their inbox for tasks that they have commented on.

In development

05/04/2018

June CY2018

n / a

26736

Outlook for Mac: Teams Integration Schedule a Teams meeting and enable one click join for attendees.

In development

05/04/2018

June CY2018

n / a

26735

Outlook for Mac: Create and Office 365 Group in Outlook Create an Office 365 Group in Outlook for Mac.

In development

05/04/2018

June CY2018

n / a

 

 

UPCOMING EVENTS

 

Azure Active Directory Webinars for May

When: Multiple sessions currently scheduled from May 8 - 17, 2018 | Are you looking to deploy Azure Active Directory quickly and easily? We are offering free webinars on key Azure Active Directory deployment topics to help you get up and running. Sessions include Getting Ready for Azure AD, Azure AD Connect Health, Managing Enterprise Apps with Azure AD, Choosing the Right Authentication Method for Azure AD, Securing Identities with Azure AD MFA, and more. Each 1-hour webinar is designed to support IT Pros in quickly rolling out Azure Active Directory features to their organization. All webinars are free of cost and will include an anonymous Q&A session with our Engineering Team. So, come with your questions! Capacity is limited. Sign up for one or all of the sessions today!  Note: There are also some sessions available on-demand.

 

Productivity Hacks to Save Time & Simplify Workflows

When: Wednesday, May 9, 2018 and Wednesday, May 16, 2018 at 1pm ET | This 90-minute hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Discover how you can keep your information more secure without inhibiting your workflow, (2) Learn how to visualize and analyze complex data, quickly zeroing in on the insights you need, (3) See how multiple team members can access, edit and review documents simultaneously, and (4) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Hands-on with security in a cloud-first, mobile-first world

When: Thursday, May 10, 2018 at 12pm and 3pm ET | This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

 

Connecting, Organizing & Collaborating with Your Team

When: Tuesday, May 15, 2018 and Tuesday, May 22, 2018 at 12pm ET | During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft's newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

SharePoint Virtual Summit

When: Monday, May 21, 2018 from 9am PT | Join us at SharePoint Virtual Summit, for the live-stream coverage of the opening keynote at SharePoint Conference North America on May 21, 2018. At this free online event, you will hear from Microsoft Corporate Vice President Jeff Teper as he shares the latest product innovations and roadmap across SharePoint, OneDrive, Yammer, Microsoft Teams, and Office 365. Jeff will be joined by General Manager Seth Patton and industry-leading customers to discuss how they are leveraging these technologies as part of their digital transformation. See live demos illustrating how you can transform your workplace and learn how to tap into rich experiences across your intranet to inform and engage people. We'll show how people can collaborate and work together, connect with expertise and knowledge across their organizations, and realize new ways to digitize business processes to enable an agile workforce.

 

Safeguarding individual privacy rights with the Microsoft Cloud

When: Friday, May 25, 2018 from 3:00pm – 5:00pm ET | Join Alym Rayani, Director of Microsoft 365, for our May 25 webcast where he will: (1) Show how you can use GDPR fundamentals to assess and manage your compliance risk, (2) Discuss how you can help protect your customers' data with built-in, intelligent security capabilities, and (3) Cover how you can meet your own compliance obligations by streamlining your processes.

 

Visualizing, Analyzing & Sharing Your Data Without Having to be a BI Expert

When: Tuesday, May 29, 2018 and Tuesday, June 5, 2018 at 12pm ET | This 2-hour hands-on experience will give you the opportunity to test drive the latest business analytics tools. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they can work throughout your organization. During this interactive session, you will explore how to: (1) Locate and organize large amounts of data from multiple sources, (2) Visualize complex data and identify trends quickly without having to be a BI expert, (3) Find and collaborate with company experts on the fly, even if they work in another part of the country, and (4) Gather colleague's opinions easily and eliminate communication and process bottlenecks. Each session is limited to 12 participants, reserve your seat now.

 

Transforming your business to meet the changing market and needs of your customers

When: Thursday, June 7, 2018 at 12pm and 3pm ET | This 2-hour hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Use digital intelligence to build personalized experiences across all customer touchpoints, (2) Improve customer service through a single, unified experience that delivers end-to-end service across every channel, (3) Increase customer satisfaction with intelligent scheduling, native mobile support, and remote asset monitoring to help you get the job done right the first time, and (4) Run your project-based business more productively by bringing people, processes, and automation technology together through a unified experience. Each session is limited to 12 participants, reserve your seat now.

 

BLOG ROUNDUP

 

New to Microsoft 365 in April—tools for the modern workplace

This month, we're kicking off a new approach and moving from our monthly "What's new in Office 365" blog to "What's new in Microsoft 365." We're also consolidating updates from across Office 365, Windows 10, and Enterprise Mobility + Security on the new Microsoft 365 site. Here's a look at what we brought to Microsoft 365 in April, including several enhancements for Office, new features in Outlook for Windows and iOS, advanced security features in Microsoft 365, new capabilities to simplify IT management, and more. | Related: New Calendar, Mail, and mobile Outlook features help you get things done

 

Bring your plans to life with guests in Planner

As all of us on the Planner team work to better understand how to create a product that encourages effective teamwork, we think a lot about what it means to work in a team. We think about the tasks and activities teams might want to accomplish. We think about how individuals within a team communicate. And most often, we think about how teams organize and track their work. Until recently, our mental model of what a "team" is revolved around 'groups of individuals within a shared organization'. This is a comfortable definition to make design decisions around, but the more we listened to Planner users and thought about what our own team looks like, the more we realized that this is not a perfect model. In practice, a "team" can consist of a lot of different people. One of which is individuals from outside your organization. So, we set out to make sure that teams with guests can also use Planner to get organized and reach their goals! In addition to guests being able to use Planner, we will soon be delivering the ability to add a guest from within Planner.

 

What's new in Microsoft Teams – May update

There are lots of great features coming to Microsoft Teams across the following areas: (1) Communicate more effectively with new chat functionality including the ability to send a message from the command box and from a contact card, (2) Collaborate more effectively with team expiration reminders and new views in the Microsoft Planner tab, (3) Enhancements to SharePoint integration with the ability to place important pages, news articles and lists as tabs in a channel and the SharePoint news connector, and (4) New IT Admin features such as the new Teams and Skype for Business Admin Center.

Related:

 

Rolling out: tenant admin tools to connect existing SharePoint team sites to new Office 365 Groups

It's time to start bringing the power of Office 365 Groups to your classic team sites! Last year at Ignite, we shared our plans to provide the ability to connect existing SharePoint team sites to new Office 365 Groups. We are now rolling out the first part of this feature, providing the ability for tenant admins to connect existing SharePoint Online classic team sites to new groups. This feature will be made available in two stages: (1) Tenant admin tools - API or PowerShell cmdlet - which are being rolled out now, and (2) User experience for site collection administrators, which later in May, will allow site collection administrators to connect sites to new groups using a command on the Settings menu in classic team sites. When the user experience ships, its visibility will be managed by a tenant-level setting. By default, the new experience will be available to site collection administrators. A tenant administrator can change the setting to hide the command from the Settings menu. We are shipping the administrative setting as part of Stage 1, so a tenant administrator can determine the visibility of the Settings menu command before it rolls out. Be sure to review the resources for more information on how to prepare for this feature. | Resources: Administrator documentation | SharePoint modernization scanner tool

 

Unmanaged Device Access Policies are Generally Available

In March 2017 we introduced device-based policies for SharePoint and OneDrive, that enable administrators to configure Tenant-level policies. Device-based access policies for SharePoint and OneDrive help administrators ensure corporate data is not leaked onto unmanaged devices such as non-domain joined or non-compliant devices by limiting access to the content to the browser, preventing files from being taken offline, printed, or synchronized with OneDrive. On September 1st, 2017 we continued to evolve our conditional access investments to address the ever-changing security landscape and business needs by introducing new levels of granularity with conditional access that allow administrators to scope device-based policies at the site collection level. In addition, this granular policy can be configured to allow users on unmanaged devices to edit Office Online documents in the browser. We're now pleased to say that these policies are now available worldwide, in addition to new site-scoped policies that are available with this update. This is our major milestone in the conditional access policy journey in SharePoint and OneDrive. | Resource: Configuring Device Access Policies Overview

 

Safeguard your business with new security features for Microsoft 365 Business

Many small and medium-sized businesses (SMBs) are concerned about their ability to protect their business from cyberattacks and keep their data safe—but lack basic protection against the most common threats. Recently, we conducted a survey of SMBs and found that 71 percent feel vulnerable to a cyberattack, jumping to 87 percent for businesses that have already experienced a breach. Despite these concerns, only 41 percent of SMBs say they have the ability to remotely remove data from a lost or stolen device, and only half said they use email encryption—two capabilities considered essential by larger enterprises. SMBs say they lack the expertise to implement sophisticated IT solutions, which many of them see as unaffordable and too complex. To further protect SMBs from cyberthreats and safeguard sensitive information, today we're announcing the addition of advanced security features in Microsoft 365 Business, which gives businesses with up to 300 employees an affordable, comprehensive solution for empowering employees and safeguarding business data. Microsoft 365 Business includes Office 365 for productivity and collaboration, plus device management and security capabilities to protect company information across the devices people use for work. Now we're adding new ways to protect against phishing and ransomware and prevent unintentional leaks of business data.

Related:

 

 

NOTEWORTHY

 

Updated: Office 365 URLs and IP Address Ranges

May 2, 2018: Updates for Microsoft Teams, Office 365 authentication and identity, Office 365 ProPlus, and Skype for Business Online effective June 1, 2018. Details on the updates are available on the RSS feed and the complete list is located here. | Additional Resources: Managing Office 365 Endpoints, Content Delivery Networks, Client Connectivity, and Office 365 endpoint categories and Office 365 IP Address and URL Web Service.

 

Teams On Air: Ep. 67 - Managing users and policies in Microsoft Teams and Skype for Business

Format: Video (35 minutes) | In this week's Teams On Air host, Delanda Coleman, will be joined by Sr. Program Manager, Jamie Stark, to explore the new portal to administer both Microsoft Teams and Skype for Business in Office 365. This new admin portal will provide a single place for administration, policy creation and management, and insights via the call analytics and call quality dashboard. I Resource: Microsoft Teams Best Practices for Chats and Channels

 

New: Office 365 and Microsoft 365 training for your business

We released new Office 365 training last year. Since then we've heard positive feedback and requests for more! So now we've made it easy to find the latest training direct from the Office 365 or Microsoft 365 admin center - choose the training option that interests you. Choose "Train yourself" to get training for business owners, admins, or IT Pros. You'll also find new training for Teams and Yammer plus Microsoft 365. For small business owners or admins, learn how to set up Office 365 for your business, use communications tools for email and meetings, store and share files in the cloud, and manage your employees and the service in the Admin Center. For enterprise admins or IT pros, ramp up on critical skills for Office 365 deployment, administration, and internal help desk support. For everyone else, including employees and end users, get the most out of Office 365 with training, Quick Start guides, templates, infographics, cheat sheets, and more. Choose Train your people in the Admin Center.

 

SharePoint Business Apps Spring 2018 Update

We are busy getting ready for SharePoint Conference later this month. Before we announce our updates for business apps in OneDrive and SharePoint there, we thought it would be helpful to recap our updates over the past few months. We have completed several updates to Flow and PowerApps and also announced general availability of Microsoft Forms to commercial tenants. There are many new features and updates currently rolling out, including lots related to SharePoint integration. | Related: The Intrazone podcast – Episode 2: "Low-code, no-code – that is the solution"

 

Newly Released Videos!

There are several new videos added to our Office Videos and Microsoft Mechanics channels:


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