Office 365 Weekly Digest | April 15 – 21, 2018


Welcome to the April 15 - 21, 2018 edition of the Office 365 Weekly Digest.

There are twenty-one additions to the Office 365 Roadmap, once again dominated by new features for Outlook across platforms. Also included are updates for OneDrive for Business, Teams and Project.

The next Teams On Air webcast will be on Thursday, April 26, 2018 at 9am Pacific with a focus on the new Teams and Skype for Business admin portal.

In conjunction with the RSA conference last week, there were several security and compliance announcements, including updates to the Service Trust Portal, new Privacy/GDPR resources, multi-geo capabilities in Office 365, the general availability of Attack Simulator for Office 365, and the preview of privileged access management in Office 365. The OneNote Team also made a major announcement regarding OneNote 2016 and OneNote for Windows 10. Posts for Yammer, Office 365 in Education and SharePoint Online are also highlighted.

Noteworthy item wrapping up this week's post include a white paper with guidance on Incident Management for Office 365, the recording of the last Teams On Air episode focused on SharePoint Online integration, a couple of announcements from the Exchange Team, and a blog series on disabling TLS 1.0/1.1 in Skype for Business Server 2015.

 

OFFICE 365 ROADMAP

 

Below are the items added to the Office 365 Roadmap last week:

 

Feature ID Title Description

Status

Added

Estimated Release

More Info
25108 Outlook for Android: Proxy support Support for commercial customers with SOCKS proxy.

In development

04/15/2018

May CY2018

n / a
26526 Outlook for Mac: View two time zones Add a second time zone to your Outlook calendar. Now you'll always know what time it is in another part of the world with a side-by-side view.

Launched

04/16/2018

Q1 CY2018

n / a
26524 Outlook for Mac: Start/End calendar events across time zones Schedule and view calendar events that start and end in different time zones.

Launched

04/16/2018

Q1 CY2018

n / a
25708 Outlook for Mac: Text size options Increase or decrease the font size in your sidebar, message list, and reading pane. But don't stop there! Choose the default font size for messages you compose and receive.

Launched

04/16/2018

March CY2018

n / a
27503 OneDrive for Business: Ransomware Detection in ODC Ransomware Detection is available in ODC

Rolling out

04/16/2018

April CY2018

n / a
27502 OneDrive for Business: New "Recent Files" Experience on the Web Now the list of recent files is shared across the Office 365 suite.

Rolling out

04/16/2018

April CY2018

n / a
26948 Outlook for Windows: Shared calendar improvements Introducing a new service backed model for sharing calendars with other Office 365 subscribers that improves performance and reliability and keeps all calendars in sync.

In development

04/16/2018

Q3 CY2018

n / a
26798 Outlook for Android: Do Not Disturb settings Set time and work/personal situations when you do don't want email notifications and reminders.

In development

04/16/2018

Q3 CY2018

n / a
26356 Outlook for Mac: Shared calendar improvements Introducing a new service backed model for sharing calendars with other Office 365 subscribers that improves performance and reliability and keeps all calendars in sync.

In development

04/16/2018

Q3 CY2018

n / a
24380 Outlook for Mac: Google Calendar and Contacts Sync and view your Google account calendar and contact details in Outlook for Mac.

In development

04/16/2018

Q1 CY2018

n / a
25107 Outlook for iOS: Proxy support Support for commercial customers with SOCKS proxy.

In development

04/16/2018

May CY2018

n / a
26797 Outlook for Android: Delete contacts With Sync Contacts on, deleting contacts in Outlook automatically removes them from the built-in contacts app on your device.

In development

04/16/2018

May CY2018

n / a
27036 Updated Shared with me on Mobile Updated list of files based on a new API including who shared the item with you.

In development

04/16/2018

April CY2018

n / a
27317 Outlook on the web - read/unread emails inside groups We are changing the behavior of how emails appear, when you navigate to a group in Outlook to make it similar to how your inbox or any other folder behave. With his change, users will have the capability to mark any email in groups as read or unread. The read state of an email inside a group would be maintained across sessions to enable users to leave a group and continue from where they left off.

In development

04/18/2018

May CY2018

n / a
27546 File viewers and Pickers in Teams File viewers and Pickers in Teams

In development

04/18/2018

May CY2018

n / a
27545 OneDrive for Business: File activity in list view Users can see the activities happening on their files from the files view, helping them hone in on the files that are most important to them.

In development

04/18/2018

May CY2018

n / a
27544 OneDrive for Business: File + Folder activity Users are able to see an improved view of the activity happening around their files including edits and shares in the details pane in OneDrive and SharePoint.

In development

04/18/2018

May CY2018

n / a
26789 Microsoft Project: Sprint Navigation Quickly switch sprint views and move tasks forward. Easily switch between sprints, identify your current sprint, and move tasks forward to the next sprint.

Launched

04/20/2018

April CY2018

n / a
27559 Customization of the Access Request Flow in OneDrive and SharePoint Online We are making a few changes to the Access Request feature to make access requests easier to use and manage. First, owners can now customize the "Request Access" page by entering custom text to be displayed to users who want to request access. Second, owners can now easily see who is receiving access requests and customize the flow if desired.

Rolling out

04/20/2018

April CY2018

n / a
27563 Outlook for iOS: Personalized location suggestions and available conference rooms Schedule a meeting or event with full address suggestions and available conference rooms in your Outlook calendar to support time to leave notifications and reduce the effort to find the right place to meet.

In development

04/20/2018

-----

n / a
26845 Microsoft Project: Easily manage sprints We'll be making it easier for you to manage sprints.

In development

04/20/2018

May CY2018

n / a

 

 

UPCOMING EVENTS

 

Azure Active Directory Webinars for April

When: Multiple sessions currently scheduled from April 3 - 25, 2018 | Are you looking to deploy Azure Active Directory quickly and easily? We are offering free webinars on key Azure Active Directory deployment topics to help you get up and running. Sessions include Getting Ready for Azure AD, Managing Partner and Vendor Access Using Azure B2B Collaboration, Introduction to Azure AD B2C, Choosing the Right Authentication Method for Azure AD, and more. Each 1-hour webinar is designed to support IT Pros in quickly rolling out Azure Active Directory features to their organization. All webinars are free of cost and will include an anonymous Q&A session with our Engineering Team. So, come with your questions! Capacity is limited. Sign up for one or all of the sessions today!  Note: There are also some sessions available on-demand.

 

Productivity Hacks to Save Time & Simplify Workflows

When: Wednesday, April 25, 2018 and Wednesday, May 2, 2018 at 1pm ET | This 90-minute hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Discover how you can keep your information more secure without inhibiting your workflow, (2) Learn how to visualize and analyze complex data, quickly zeroing in on the insights you need, (3) See how multiple team members can access, edit and review documents simultaneously, and (4) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Teams On Air: Managing users and policies in Microsoft Teams and Skype for Business

When: Thursday, April 26, 2018 at 9:00am PT | In the next Teams On Air episode, host Delanda Coleman, will be joined by Sr. Program Manager, Jamie Stark, to explore the new portal to administer both Microsoft Teams and Skype for Business in Office 365. This new admin portal will provide a single place for administration, policy creation and management, and insights via the call analytics and call quality dashboard.

 

Visualizing, Analyzing & Sharing Your Data Without Having to be a BI Expert

When: Tuesday, May 1, 2018 at 12pm ET and Tuesday, May 8, 2018 at 1pm ET | This 2-hour hands-on experience will give you the opportunity to test drive the latest business analytics tools. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they can work throughout your organization. During this interactive session, you will explore how to: (1) Locate and organize large amounts of data from multiple sources, (2) Visualize complex data and identify trends quickly without having to be a BI expert, (3) Find and collaborate with company experts on the fly, even if they work in another part of the country, and (4) Gather colleague's opinions easily and eliminate communication and process bottlenecks. Each session is limited to 12 participants, reserve your seat now.

 

Transforming your business to meet the changing market and needs of your customers

When: Thursday, May 3, 2018 at 12pm and 3pm ET | This 2-hour hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Use digital intelligence to build personalized experiences across all customer touchpoints, (2) Improve customer service through a single, unified experience that delivers end-to-end service across every channel, (3) Increase customer satisfaction with intelligent scheduling, native mobile support, and remote asset monitoring to help you get the job done right the first time, and (4) Run your project-based business more productively by bringing people, processes, and automation technology together through a unified experience. Each session is limited to 12 participants, reserve your seat now.

 

Hands-on with security in a cloud-first, mobile-first world

When: Thursday, May 10, 2018 at 12pm and 3pm ET | This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

 

Connecting, Organizing & Collaborating with Your Team

When: Tuesday, May 15, 2018 at 12pm ET | During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft's newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

BLOG ROUNDUP

 

Preparing for a new era in privacy regulation with the Microsoft Cloud

Microsoft has extensive expertise in protecting data, championing privacy, and complying with complex regulations. Microsoft adheres to a set of privacy principles and offers EU Model Clauses to all customers. We believe that the General Data Protection Regulation (GDPR) is an important step forward for clarifying and enabling individual privacy rights. As the GDPR enforcement date nears, your organization may soon need to demonstrate that it has taken appropriate steps to protect your customers' personal data in response to regulatory audits and information requests. Implementing appropriate security controls is a key step to demonstrating accountability. Equally important is putting the right processes in place—such as responding to a Data Subject Request (DSR) and providing a breach notification—to help you be GDPR compliant and gain the trust of your customers. We are announcing several new resources and capabilities to help you respond to GDPR obligations with the Microsoft Cloud. These updates include: (1) Public preview of new privacy resources across the Microsoft Cloud, (2) New capabilities to help with DSRs across Microsoft Cloud services for GDPR, (3) New audit-ready, privileged access management capabilities in Office 365, and (4) Enabling a single Office 365 tenant to span across multiple Office 365 datacenter geographies.

Related:

 

The best version of OneNote on Windows

Beginning with the launch of Office 2019 later this year, OneNote for Windows 10 will replace OneNote 2016 as the default OneNote experience for both Office 365 and Office 2019. Why OneNote for Windows 10? The app has improved performance and reliability, and it's powered by a brand new sync engine (which we're also bringing to web, Mac, iOS, and Android). You don't need to worry about being on the latest version since it's always up-to-date via the Microsoft Store, and it lets us deliver updates faster than ever before. In fact, over the last year and a half we've added more than 100 of your favorite OneNote 2016 features based on your feedback (thank you!), with more improvements on the way including tags and better integration with Office documents. We'd love for you to start using OneNote for Windows 10 today, however we know some of you might not be ready yet. Maybe you rely on a feature we don't yet support on Windows 10 (please let us know using the Feedback Hub), or you don't want to store your notebooks in the cloud. If so, you're more than welcome to continue using OneNote 2016. The post also includes a look at upcoming improvements to existing features, as well as the top-requested features coming soon to OneNote for Windows 10.

 

What's new for the SharePoint mobile app

When you have that moment, that precious one that arises and lasts mere minutes in the in-between, when you need to engage, get in and get out – the SharePoint mobile app has you covered. It is your intranet in your pocket, and we're consistently improving the capabilities and experiences based on use and feedback. The most current set of updates gives you access to modern technology (like SharePoint hub sites), refines the experience of team sites, keeps you informed – now on comments from news articles you've published – and more to keep you informed and productive on the go. | Related: The Intrazone – a new SharePoint podcast from Microsoft

 

New InfoPath Resources and App Templates in the SharePoint Business Apps Resource Center

Reinventing business process is an essential part of journey to digital transformation. Modern tools for forms, automation and reports let users become their own solution designers, empowering employees to unleash creativity and teamwork to achieve more. SharePoint lists are already a great home for your business data, with capacity in each list for up to 30 million items. And Microsoft Forms, PowerApps, Flow and Power BI offer powerful ways to create business apps that work with lists and experiences in SharePoint and OneDrive. One of the best ways to learn more about this transformation is the SharePoint Business Apps Resource Center. The Resource Center offers eBooks, white papers, case studies, demos and more. We're happy to announce our latest tools to help you learn and do more with Office 365: (1) resources to help convert legacy InfoPath solutions into PowerApps forms for your SharePoint lists and libraries, (2) a downloadable template to add a PowerApps-based Help Desk app to any SharePoint site, and (3) another template to let you add a PowerApps based Expenses Report system to any SharePoint site.

 

Rationalizing experiences in Yammer and Office 365

In recent months, we've shared our commitment to Yammer and have unveiled innovations that deepen Yammer's integration with Office 365. As part of that journey, we are removing several features from Yammer that are now supported with more modern alternatives in Office 365. In May of 2018, we will remove the following Yammer features, and encourage customers to explore the following alternatives in Office 365: (1) Yammer's native org chart feature. Use the rich, interactive organization chart in Delve, Microsoft Teams, people search, and people cards that surface in many Office 365 experiences including Outlook, SharePoint, and OneDrive, (2) Recent Activity module on the home page. Activity from your connections can be seen in Delve, in the activity web part in SharePoint, and in people cards that surface in many Office 365 experiences including Outlook, SharePoint, and OneDrive, and (3) The Yammer desktop notifier application. The new Yammer desktop application surfaces notifications and provides a fully-featured Yammer experience for desktop users. We know that any change to our services may disappoint some customers, but we are confident that you will appreciate the investments we are making to ensure that Yammer is the most secure and capable platform for employee engagement and communications, integrated with best-of-breed experiences in Microsoft 365.

 

What's New in EDU: The latest in Learning Tools, Office 365, Teams, Intune and more

We have two new episodes of What's New in EDU ready for you. This month, our round-up of the latest efforts and products from Microsoft Education catches you up on big range of recent updates to the tools you've been using – and perhaps a few you've yet to discover. Our biggest updates this month include the addition of Picture Dictionary to Learning Tools, which lets students click on any word to see a corresponding image, the integration of a highly-rated Open Up curriculum into Office 365 Education, and convenient new quiz types for instant assessment in Microsoft Forms. We've also made it easier to collaborate in Teams and, as you'll see in a special IT-focused episode, introduced several useful enhancements to Intune for Education.

 

NOTEWORTHY

 

Incident Management Implementation Guidance for Azure and Office 365

This new white paper helps customers understand how to implement Incident Management for their deployments of Microsoft Azure and Microsoft Office 365. Topics covered include Incident Management Program Guidance for Office 365 and Office 365 Security Guidance and Documentation.

 

Teams On Air: Ep. 66 - Microsoft Teams plus SharePoint in Office 365

Format: Video (29 minutes) | Microsoft Teams is deeply integrated with SharePoint in Office 365. For example, every team that you create gets a team site in SharePoint, allowing the team to share and store their files in an effective way. In this week's Teams On Air episode host, Delanda Coleman and Sr. Product Marketing Manager, Mark Kashman, will give you an overview of how SharePoint connects with Microsoft Teams bringing in files, sites, pages, list and news articles. I Resource: Teams On Air Q&A roundup: Teams + SharePoint for document sharing, storage and collaboration

 

OffCAT's replacement – Microsoft Support and Recovery Assistant (SaRA)

After over five years of providing configuration information and solutions to known issues, the OffCAT team is planning to remove OffCAT from the Microsoft Download Center on May 31, 2018. The good news is that core OffCAT features have been consolidated with the Microsoft Support and Recovery Assistant for Office 365 (SaRA) tool at https://diagnostics.outlook.com/. This will simplify the lineup of troubleshooting tools available for Outlook while at the same time provide the same level of Outlook scanning capabilities as OffCAT. In addition, SaRA also offers several enhancements including the ability to identify and fix specific issues with Outlook, Office Setup, OneDrive for Business, and several other Office programs. We encourage you to transition very soon to the SaRA tool to scan for issues in Outlook.

 

Changes coming to the SMTP Authenticated Submission client protocol

There are a number of client protocols offered by Exchange Online to allow email clients to send email from their mailboxes. One of the most widespread protocols is SMTP Authenticated Submission (also known as SMTP Client Submission) which is supported by most email service providers. This non-proprietary protocol is used to send email by legacy email clients, third-party software and services, and devices such as multi-function printers. Changes that we're making to how this protocol works in Exchange Online may adversely affect the rate at which these clients or devices can send email. Starting June 1, the following changes will begin rolling out for SMTP Authenticated Submission protocol: (1) Sent email will now be stored in the Sent Items folder of the mailbox, and (2) Only three concurrent connections to our service per mailbox will be allowed. Additional connections will be rejected with the error: 4.3.2 STOREDRV.ClientSubmit; sender thread limit exceeded.

 

Disabling TLS 1.0/1.1 in Skype for Business Server 2015 – Part 1

We are pleased to announce supportability for disabling TLS 1.0 and 1.1 in Skype for Business Server 2015 On-Premises. In this blog series we'll cover the main drivers for disabling older TLS protocols in your On-Premises environment, what is in-scope, and out, for Supportability, and the steps required to disable TLS 1.0 and 1.1. This blog post will serve as the table of contents and will be updated as we publish additional guidance. This information is authoritative and should be considered official Microsoft documentation from the Skype for Business Product Group. Note that we are not covering Office 365 in this series of blog posts. Communications on deprecating TLS 1.0 and 1.1 in Office 365, Skype for Business Online will be addressed in separate documentation later. | Related: Disabling TLS 1.0/1.1 in Skype for Business Server 2015 – Part 2


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