Office 365 Weekly Digest | April 1 – 7, 2018


Welcome to the April 1 - 7, 2018 edition of the Office 365 Weekly Digest.

Continuing the previous week's trend, five updates for Outlook were added to the Office 365 Roadmap.

While there are no brand new events in this digest, most of the online customer immersion experiences are now booking sessions for May. There's also still time to register for the Azure Active Directory webinars.

The Blog Roundup spotlight continues to shine on Microsoft Teams with several updates announced last week. There was also a major announcement regarding the future of Office 365 URL and IP address updates, including a preview of the new web service. Additional posts include new features for Stream, changes to the SharePoint Online social feed coming in June 2018 and the second part of the Exchange TLS 1.2 guidance series.

Wrapping up the noteworthy items are updates to the Office 365 URLs and IP address ranges, a look at the new Microsoft 365 Security and Compliance Center, FedRAMP compliance for Outlook for Android and iOS, as well as upcoming improvements to the Azure Active Directory sign-in experience.

 

OFFICE 365 ROADMAP

 

Below are the items added to the Office 365 Roadmap last week:

 

Feature ID

Title Description

Status

Added

Estimated Release

More Info

20974

Outlook for Windows: Get suggestions for Calendar meeting and appointment locations Start typing a meeting room or venue for your appointment or meeting. Outlook will look for matching locations.

In development

04/02/2018

Q3 CY2018

n / a

27326

Groups in Outlook - Members of newly created groups will receive all group email in their inbox by default We received feedback from our customers that in some cases users were missing the emails sent to groups that they were members of, now, when new Office 365 groups are created from Outlook, the default subscription option will be set to receiving all group email in the Inbox for group members. Previously, this was set to not subscribed. This feature is available in Outlook on the web and rolling out across Outlook. Group owners and members can change this setting at any time.

Rolling out

04/03/2018

April CY2018

n / a

24636

Large Address Aware support in Outlook 2016 may affect some COM add-ins Build 16.0.8528.2147 (Version 1709) of the 32-bit version of Outlook 2016 for Windows has been updated to be Large Address Aware (LAA). This increases the maximum address space available to Outlook from 2 GB to 4 GB when it is running on a 64-bit version of Windows. This is key to improved graphics rendering in Outlook when using newer displays that support higher screen resolutions. While LAA Outlook has been extensively tested, there is the possibility that some third-party or in-house developed Outlook COM Add-ins may experience issues with the change. Only 32-bit, 1709 versions of Outlook 2016 or later and running on a 64-bit version of Windows may be impacted. For details refer to the article linked in "More Info".

Rolling out

04/05/2018

Q4 2017

Large Address Aware in Outlook 2016

25007

Outlook for Windows: Simplified Office 365 and Outlook.com Shared and Delegate Calendar options We've simplified the process for accepting invitations and assigning delegates for shared calendars from Outlook for Windows. Now, calendars shared from Outlook for Windows will also be available on Outlook for iOS and Android.

In development

04/05/2018

Q1 CY2018

n / a

26978

Outlook for iOS: Block links to external images Set up your account to block links in emails to external images.

In development

04/07/2018

Q4 CY2018

n / a

 

 

UPCOMING EVENTS

 

Azure Active Directory Webinars for April

When: Multiple sessions currently scheduled from April 3 - 25, 2018 | Are you looking to deploy Azure Active Directory quickly and easily? We are offering free webinars on key Azure Active Directory deployment topics to help you get up and running. Sessions include Getting Ready for Azure AD, Managing Partner and Vendor Access Using Azure B2B Collaboration, Introduction to Azure AD B2C, Choosing the Right Authentication Method for Azure AD, and more. Each 1-hour webinar is designed to support IT Pros in quickly rolling out Azure Active Directory features to their organization. All webinars are free of cost and will include an anonymous Q&A session with our Engineering Team. So, come with your questions! Capacity is limited. Sign up for one or all of the sessions today!  Note: There are also some sessions available on-demand.

 

Productivity Hacks to Save Time & Simplify Workflows

When: Wednesday, April 11, 2018 and Wednesday, April 18, 2018 at 1pm ET | This 90-minute hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Discover how you can keep your information more secure without inhibiting your workflow, (2) Learn how to visualize and analyze complex data, quickly zeroing in on the insights you need, (3) See how multiple team members can access, edit and review documents simultaneously, and (4) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

Visualizing, Analyzing & Sharing Your Data Without Having to be a BI Expert

When: Tuesday, May 1, 2018 at 12pm ET and Tuesday, May 8, 2018 at 1pm ET | This 2-hour hands-on experience will give you the opportunity to test drive the latest business analytics tools. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they can work throughout your organization. During this interactive session, you will explore how to: (1) Locate and organize large amounts of data from multiple sources, (2) Visualize complex data and identify trends quickly without having to be a BI expert, (3) Find and collaborate with company experts on the fly, even if they work in another part of the country, and (4) Gather colleague's opinions easily and eliminate communication and process bottlenecks. Each session is limited to 12 participants, reserve your seat now.

 

Transforming your business to meet the changing market and needs of your customers

When: Thursday, May 3, 2018 at 12pm and 3pm ET | This 2-hour hands-on experience will give you the opportunity to test drive Windows 10, Office 365 and Dynamics 365. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Use digital intelligence to build personalized experiences across all customer touchpoints, (2) Improve customer service through a single, unified experience that delivers end-to-end service across every channel, (3) Increase customer satisfaction with intelligent scheduling, native mobile support, and remote asset monitoring to help you get the job done right the first time, and (4) Run your project-based business more productively by bringing people, processes, and automation technology together through a unified experience. Each session is limited to 12 participants, reserve your seat now.

 

Hands-on with security in a cloud-first, mobile-first world

When: Thursday, May 10, 2018 at 12pm and 3pm ET | This 2-hour hands-on session will give you the opportunity to try Microsoft technology that secures your digital transformation with a comprehensive platform, unique intelligence, and partnerships. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will: (1) Detect and protect against external threats by monitoring, reporting and analyzing activity to react promptly to provide organization security, (2) Protect your information and reduce the risk of data loss, (3) Provide peace of mind with controls and visibility for industry-verified conformity with global standards in compliance, (4) Protect your users and their accounts, and (5) Support your organization with enhanced privacy and compliance to meet the General Data Protection Regulation. Each session is limited to 12 participants, reserve your seat now.

 

Connecting, Organizing & Collaborating with Your Team

When: Tuesday, May 15, 2018 at 12pm ET | During this session, you will have the opportunity to experience Windows 10, Office 365 and Microsoft's newest collaboration tool: Microsoft Teams. A trained facilitator will guide you as you apply these tools to your own business scenarios and see how they work for you. During this interactive session, you will explore how to use Microsoft Teams and Office 365 to: (1) Create a hub for team work that works together with your other Office 365 apps, (2) Build customized options for each team, (3) Keep everyone on your team engaged, (4) Coauthor and share content quickly, and (5) Gain skills that will save you time and simplify your workflow immediately. Each session is limited to 12 participants, reserve your seat now.

 

BLOG ROUNDUP

 

What's New in Microsoft Teams - April 2018 Update

Based on your feedback, we continue to add new capabilities on a regular basis to make Microsoft Teams an even more powerful hub for teamwork. This post provides a summary of the main updates that have rolled out or have started to roll out in the last few weeks. These updates include: (1) Skype for Business Online contacts imported to Teams, (2) Unified Presence between Teams and Skype for Business, (3) Out of office status in Teams, (4) Skype for Business Interop with Persistent Chat, (5) Improved call notifications, (6) Increase maximum to 200 channels per team, (7) Installing the Teams client using MSI, (8) a new Teams and Skype for Business Admin Center, and many more.

Related:

 

Announcing: Office 365 endpoint categories and Office 365 IP Address and URL web service

Microsoft recently published a set of connectivity principles for Office 365 which provides concise guidance on the recommended ways of achieving optimal performance and connectivity to Office 365. The first of these principles is to Identify and differentiate Office 365 network traffic using Microsoft published endpoints. Endpoints include IP Addresses and URLs that are used to connect to Office 365. We have released a preview of a new web service that publishes these endpoints making it easier for enterprise customers to evaluate, configure, and stay up to date with changes in Office 365 network endpoints. These web services will eventually replace the HTML, XML, and RSS data published today. Usage documentation for the IP Address and URL web services are detailed in Managing Office 365 Endpoints – Web Service. We are also publishing three categories for Office 365 network endpoints as attributes of this data: (1) Optimize for a small number of endpoints that require low latency unimpeded connectivity which should bypass proxy servers, network SSL break and inspect devices, and network hairpins, (2) Allow for a larger number of endpoints that benefit from low latency unimpeded connectivity. Although not expected to cause failures, we also recommend bypassing proxy servers, network SSL break and inspect devices, and network hairpins. Good connectivity to these endpoints is required for Office 365 to operate normally, and (3) Default for other Office 365 endpoints which can be directed to the default internet egress location for the company WAN. Use of these categories, how they simplify connectivity to Office 365, and what actions you can take to make use of them is detailed in Office 365 Network Connectivity Principles. Note: During preview we'll work to ensure that the data is accurate, but we will not be providing support outside of business hours. We will be seeking feedback from network device vendors and enterprise customers. The web services are in preview now, and we encourage you to start migrating any scripts that you have for working with this data today. While in preview, you should not rely on the data from the web services in production. Also, while in preview only the Office 365 worldwide commercial instance is annotated with endpoint categories. Endpoints for other service instances such as US Gov GCC High and others are temporarily all set to Allow. We plan to make these supported and with GA status in the coming months.

Related:

 

New Stream Features - April 2018

We continue to build out some amazing capabilities in Microsoft Stream. In this post you'll find a quick summary of some notable updates already available or coming very soon. These updates include Tier-C compliance, Spotlight videos on Home page, Cloud recording for meetings in Microsoft Teams, Edit transcripts and people timelines, and more. | Related: Microsoft Stream announces Tier C compliance and new capabilities

 

In June 2018, we're making changes to the native social capabilities in SharePoint Online

In June 2018, we're making changes to the native social capabilities in SharePoint Online. Office 365 includes two options for enterprise social features: Yammer and the SharePoint Newsfeed. The native SharePoint social features in SharePoint Online were designed to let people work together in ways that are most effective for them through providing great collaboration tools that anyone can use to share ideas, find people and expertise, and location business information. Over the course of the past 18 months we've introduced new capabilities designed to take advantage of the latest innovations across intelligence, mobile and more to deliver solutions that allow people to communicate more effectively from Office 365 Groups to Team News, Communication Sites, and Yammer. With these new innovations deployed globally we'll be making changes to the native social features in SharePoint Online. In June 2018 we'll make the company feed read-only in SharePoint Online and remove the option to implement the Newsfeed feature in navigation and through Tenant Administration. The company feed is an organization's public newsfeed. All posts appear to the company, including those created by people that users might not be following.

 

Exchange Server TLS guidance Part 2: Enabling TLS 1.2 and Identifying Clients Not Using It

In part 2 of our Exchange Server TLS Guidance series we focus on enabling and confirming TLS 1.2 can be used by your Exchange Servers for incoming and outgoing connections, as well as identifying any incoming connection which is not utilizing TLS 1.2. The ability to identify these incoming connections will vary by Windows Server OS version and other factors. Part 2 will not cover disabling TLS 1.0 or TLS 1.1, nor disabling older cipher suites from being used. Part 3 of the TLS guidance series will go into detail on those topics. For Part 2 of our TLS guidance series we assume you have already audited your on-premises Exchange Servers and applied all updates called out in Part 1: Getting Ready for TLS 1.2. Please perform the activities called out in Part 1 if you have not prior to moving forward with any configurations outlined in part 2.

 

NOTEWORTHY

 

Updated: Office 365 URLs and IP Address Ranges

April 2, 2018: Updates for Microsoft Teams, Office Online, Skype for Business Online and Sway effective May 1, 2018. Details on the updates are available on the RSS feed and the complete list is located here. | Additional Resources: Managing Office 365 Endpoints, Content Delivery Networks and Client Connectivity.

 

Introducing the Microsoft 365 Security and Compliance Center

As part of the Microsoft 365 vision and expanding on the unified administration experience we started with the Microsoft 365 admin center, we have created the Microsoft 365 security and compliance center. The Microsoft 365 security and compliance center maintains the centralized experience, intelligence, and customization that Office 365 security and compliance center offers today. In addition, it also enables data administrators, compliance officers, security administrators, and security operations to discover security and compliance controls across Office 365, Enterprise Mobility + Security, and Windows in a single place. Over the coming months, we will continue integrating and streamlining administration experiences across Microsoft 365. To help organizations optimize their resources we will add new capabilities to help deploy and manage security and compliance solutions. We will also continue to improve the efficiency of the security and compliance administrator's user experience, so they can complete their tasks quickly to get more done with their day. The Microsoft 365 security and compliance center is rolling out now. Once deployed, administrators can login as they usually do, or navigate to https://protection.microsoft.com to try out the new security and compliance experiences. In addition, they can also navigate to the Microsoft 365 security and compliance center from the Microsoft 365 admin center. Administrators will still be able to configure and manage their Office 365 security and compliance settings within the new Microsoft 365 security and compliance center.

 

A new architecture for Exchange hybrid customers enables Outlook mobile and security

We're announcing a new architecture for Exchange Server and Office 365 hybrid customers that unlocks Enterprise Mobility and Security (EMS) capabilities for Outlook for iOS and Android. With Hybrid Modern Authentication, Exchange customers can combine the power of Outlook with Azure Conditional Access and Intune App Protection Policies to securely manage corporate messaging on mobile devices. Once Exchange customers with servers on-premises establish a hybrid configuration with the Microsoft Cloud and enable Hybrid Modern Authentication with Office 365, Outlook for iOS and Android authenticates against Azure Active Directory and synchronizes the mailbox data in Exchange Online – the Outlook mobile client never connects with the on-premises Exchange environment – unlocking the power of Office 365, Outlook for iOS and Android and Enterprise Mobility + Security (EMS). Architected in the Microsoft Cloud, Outlook for iOS and Android is fully integrated with Azure Active Directory and Microsoft Intune. This means that organizations can enforce conditional access as well as application and device management policies while experiencing the richness of Outlook for iOS and Android. Now Exchange Server customers with hybrid modern authentication can use the cloud-backed capabilities of Outlook such as Focused Inbox, intelligent Search and enhanced time management to achieve more on their mobile device.

 

The Outlook for iOS and Android architecture is FedRAMP compliant for US Office 365 GCC customers

Microsoft is pleased to announce the updated architecture of Outlook for iOS and Android meets all the FedRAMP requirements which are FISMA compliant and based on the NIST 800-53 rev3. The security requirements have been approved by a third-party assessment organization and passed the independent audit assessment which gives Office 365 Government Community Cloud (GCC) customers the ability to adopt Outlook for iOS and Android. This update brings the necessary components of the Outlook for iOS and Android architecture into the accreditation boundary of Office 365 and enables GCC customers to accelerate the adoption of this secure mobile email and calendar solution. With controls in place to ensure mailbox data transfer and storage security practices are consistent with the most advance cloud solutions, US Office 365 GCC customers can also confidently use mobile application management tools such as Microsoft Intune to manage device access and mailbox policies for their mobile users.

 

Upcoming improvements to the Azure AD sign-in experience

We wanted to give you an early heads up on some visual design updates that are coming to the Azure AD sign-in experience. Customers gave us a LOT of feedback last time we updated the sign in. It was clear that you wanted us to provide more notification, earlier in the process with more information. We've learned and this time we're giving you more time and info than ever before. Since we released the redesign of the sign-in screens a few months ago, we've gotten feedback on how we can further improve the new UI. Our next set of changes aims to reduce clutter and make our screens look cleaner. A visually simpler UI helps users focus on the task at hand – signing in. This is solely a visual UI change with no changes to functionality. Existing company branding settings will carry forward to the updated UI. The changes include an updated layout and styling of UI elements, as well as moving all screens to the new sign-in experience. We plan to gradually roll these changes out to give you time to prepare for them. A timeline of what to expect in the upcoming months is included below:

  • Early-May: We'll release a notification banner on the existing sign-in page, so everyone has the opportunity to learn about and prepare for the change.
  • Mid-May: A link to preview the updated UI will be available in the notification banner. This preview gives you the opportunity to capture screenshots of the new UI if you need to update user documentation. When in the preview, users will have a link to switch back to the existing experience.
  • Mid-June: The updated sign-in UI will be made generally available. All users will default to the updated UI.


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