Welcome to the April 9 – 15, 2017 edition of the Office 365 Weekly Digest. What’s new in Office 365 ProPlus (be sure to check out the video as well) and several new Data Governance features popped up in the Message Center last week, but not to be outdone – Yammer announced the long-awaited edit post feature! I have also included a reminder to customers with SharePoint Online Public Websites that action is required by April 30, 2017. Some new immersion sessions have been added where you can test drive Windows 10, Office 365 and Microsoft Teams. In last week’s blog roundup, SharePoint, Skype for Business and Sway announced new features and Microsoft Forms released new educator-focused features. Noteworthy items such as new Office videos, new Skype for Business features and functionality, and a bandwidth calculator for Microsoft Teams conclude this week’s post.
Note: The information below may not be posted to your Office 365 tenant as not all notifications apply to all tenants. The Message Center ID for notifications could also be slightly different than those posted in your tenant.
Updated Feature: Improving the experience for the Content Embed web part
MC98300 | Posted: April 10, 2017 | Expires: May 10, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | To reduce the risk of embedded content being pulled in from unknown sites, Office 365 is setting a default list of sites and domains that are recognized as safe. We are rolling this out today, and the roll out will be completed in the following days. We are updating the default list of sites and domains (found in the HTML Field Security setting) to include additional, commonly used websites from Microsoft and Google services. This will improve the content embedding experience. To see the list of sites we are adding, as well as how to change the domains in the HTML Field Security settings list, please visit https://support.microsoft.com/help/4018429.
Updated Feature: Company Shareable Links will now open in SharePoint and OneDrive for Business
MC98315 | Posted: April 10, 2017 | Expires: June 1, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | We’re updating Company Shareable Links (the type of sharing links that are only accessible to users in your company) so that non-Office files such as pictures, videos and PDFs are going to be displayed in the SharePoint/OneDrive for Business user experience instead of automatically downloading the file or opening it in the browser. This will take advantage of all of our new web previewers, and is going to be a better collaboration experience for all your users. We are rolling this out now, and the roll out will be completed by the end of May. Today a Company Shareable Link to a picture, video or other supported files took the user outside the SharePoint user experience, instead opening the file in the browser if supported, or automatically download it – requiring an installed app to open it locally. We will now open files in our web previewers, simplifying collaboration. If we come across a file that we do not support (see linked article for all formats we support), users can quickly download the file like before. Learn more in the recent Announcing New File Viewers Available for OneDrive for Business post in the Microsoft Tech Community.
Get ready for the new Power BI navigation experience
MC98532 | Posted: April 12, 2017 | Expires: June 16, 2017 | Urgency: Normal | Category: Plan for Change | Action: Awareness | Starting in early May, all Power BI users will get the new navigation experience by default. Last December, we introduced a preview of a new navigation experience for Power BI to make Power BI better suited for the growing amount of content. Since then, more than 10,000 users have tried out the preview. Now is a good time to update any internal Power BI training material or documentation that your organization might have. You can even try the new navigation experience before it becomes the default. Additional information is available in the recent blog post, https://powerbi.microsoft.com/blog/get-ready-for-the-new-power-bi-navigation-experience/.
New Feature: Edit post in Yammer
MC98622 | Posted: April 13, 2017 | Expires: May 13, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | Office 365 Roadmap ID: 51511 | We are releasing the Edit Post feature to all Yammer users. This feature is available for Yammer users on the web first, followed by iOS and Android once it becomes available in the app stores. You’ll be able to make changes to the text in a post or announcement after it has been published. You’ll be able to see the version history of edited posts. All post versions will appear in data exports. The Yammer API will support edited posts. Note: The edit feature for attachments and external groups is not available in the current release. There is nothing you need to do to prepare for this change; however, in order to use this feature on your mobile device, you’ll need to update to the latest Yammer mobile version. Learn more on the Yammer Blog in the Microsoft Tech Community at Edit Post is Here!
Updated Feature: Custom Sensitive Information Type support for DLP, Retention and eDiscovery
MC98642 | Posted: April 13, 2017 | Expires: May 15, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | Office 365 Roadmap ID: 51300 | To help you protect your sensitive data, we are expanding support for custom sensitive information types beyond Exchange to also include SharePoint, OneDrive, Outlook, Office Clients, and supported mobile apps. You’ll begin seeing this feature in the coming days. You’ll now be able to customize any of the 82 sensitive types we include out of box or create your own custom sensitive types for any data specific to your organization (e.g., Medical Record Numbers, Corporate IDs, etc.). These definitions are written in XML and uploaded via PowerShell to the Security & Compliance Center where they can be used in any DLP or Retention policies or eDiscovery queries. We’ll be gradually rolling this out beginning April 13, 2017, and the roll out will be completed on April 17, 2017. Any custom sensitive information types you’ve created in Exchange will automatically migrate to the Security & Compliance Center. While your sensitive types are being migrated, you will temporarily not be able to modify your sensitive types in Exchange. Any existing policies or Exchange Transport Rules that use those custom sensitive types will continue to function normally during and after the migration. Following this migration, you will manage all custom sensitive types in the Security & Compliance Center. Additional Information is available in the Create a custom sensitive information type support article.
New Feature: Office 365 Data Governance – retention policy
MC98692 | Posted: April 14, 2017 | Expires: May 14, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | Office 365 Roadmap ID: 60547 | Setting a retention policy is a new Office 365 Data Governance feature. You’ll begin seeing this new feature starting today. You can now create an Office 365 retention policy to manage content across SharePoint, Exchange, OneDrive, Groups, Skype, and Public Folders. Using the policy, you can do the following: (1) Decide proactively whether to retain content, delete content, or both – retain and then delete the content, (2) Apply a single policy to the entire organization or just to specific locations or users, and (3) Apply a policy to all content or just to content meeting certain conditions, such as content containing specific keywords or specific types of sensitive information. Policies can be created in the Security and Compliance Center. Learn more in the Overview of retention policies support article.
New Feature: Office 365 Data Governance – labels
MC98693 | Posted: April 14, 2017 | Expires: May 14, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | Office 365 Roadmap ID: 60547 | Creating labels is a new Office 365 Data Governance feature. You’ll begin seeing this new feature starting today. You can now create Office 365 labels to classify content across SharePoint, Exchange, OneDrive, and Groups for governance, and enforce retention rules based on that classification. With labels, you can: (1) Enable people in your organization to apply a label manually to content in Outlook on the web, Outlook 2010, and later, OneDrive, SharePoint, and Office 365 groups. Users often know best what type of content they’re working with, so they can classify it and have the appropriate policy applied, (2) Apply labels to content automatically if it matches specific conditions, such as when the content contains specific types of sensitive information or specific keywords that match a query you create. Labels can be created in the Security and Compliance Center. More details are available in the Overview of labels support article.
New Feature: Office 365 Data Governance – Intelligent Import
MC98694 | Posted: April 14, 2017 | Expires: May 14, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | Office 365 Roadmap ID: 60547 | Intelligent Import is a new Office 365 Data Governance feature. You’ll begin seeing this new feature starting today. You can now gain visual insights into PSTs you are importing and filter the data during import. This helps you filter out unwanted data and only bring in data that matters for compliance purposes. With Intelligent Import, you can do the following: (1) Gain upfront visual insights into age and types of data being imported, and (2) Decide proactively whether to filter out data selectively during import by filtering based on age, data type, and users. Intelligent Import is available in the Security and Compliance Center. Please visit the Filter data when importing PST files to Office 365 support article for additional information.
Updated Features: Monthly feature updates for Office 2016 for Office 365
MC98699 | Posted: April 14, 2017 | Expires: May 12, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | The latest feature updates for Office 2016 for Office 365 are now available. One of the benefits of Office 365 ProPlus is that Microsoft can provide new features for Office apps on a regular basis, through monthly updates. This month’s update includes new feature updates, as well as other security and bug fixes. Here is a list of some of the new features available in the April update: (1) Get and Transform improvements in Excel, (2) Guest access to Office 365 Groups in Outlook, (3) QuickStarter in PowerPoint, (4) Share file activity in Excel, Word and PowerPoint, and (5) Make diagrams from Excel data in Visio. If you have users configured for Current Channel release updates, you may want to get up to speed on the new features this month. Other than that, you do not need to do anything to prepare for this change. For a more complete list of features and descriptions, please visit https://technet.microsoft.com/office/mt465751. | Video: What’s new in Office 365 for Windows – March 2017
Reminder: SharePoint Online Public Websites are going away
MC97418 | Posted: March 28, 2017 | Expires: October 31, 2017 | Urgency: High | Category: Prevent or Fix Issues | Action: Required by April 30, 2017 at 5:59PM UTC | As we originally communicated in March 2015, new Office 365 subscription plans no longer include the SharePoint Online public website feature. We notified all Office 365 customers that currently use this feature that they could continue using this feature for a minimum of two years. Beginning May 1, 2017, existing SharePoint Online organizations will no longer have access to the public website feature. Then, on September 1, 2017, we will be deleting the public site collection in SharePoint Online. Beginning May 1, 2017, people outside your organization will no longer have access to your public facing website. People inside your organization may be required to login to view your website. On September 1, 2017, when we delete the public site collection in SharePoint Online, you will no longer have access to the content, images, pages or any other files that reside on your public website. You are receiving this message because our reporting indicates your organization has the SharePoint Online public website feature enabled. Alternative public website solutions from industry leaders are now available, and you should begin investigating these alternatives to integrate your public presence within the Office 365 environment. Do this prior to May 1, 2017. Before September 1, 2017, you should make a backup copy of all your public website content, images, pages and files, so you don’t lose them permanently. If you need more time to move your public website, you have a one-time postponement option for up to one year. You must select the postpone option by May 1, 2017. | Information about changes to the SharePoint Online Public Websites feature in Office 365
When: Multiple sessions currently scheduled April 4 – 20, 2017 | New for April – Azure AD Connect Health! Are you looking to deploy Azure Active Directory quickly and easily? We are offering free webinar briefings on key Azure Active Directory deployment topics! Sessions include: Getting Ready for Azure AD, Streamlining Password Management, Securing Your Identities with Multi-Factor Authentication, Managing Enterprise Applications and Accessing Your Organization’s Internal Apps. Each 1-hour or 75-minute webinar is designed to support IT Pros in quickly rolling out Azure Active Directory features to their organization. All webinars are free of cost and will include an anonymous Q&A session with our Engineering Team. So, come with your questions! Capacity is limited. Sign up for one or all of the sessions today! Note: There are also some sessions available on-demand.
When: Multiple sessions currently scheduled through May 18, 2017 | Note: These sessions are being held at several locations across the United States | Microsoft Teams has arrived to Office 365, bringing a chat-based workspace to your fingertips. See how Microsoft Teams can pull together everything you need to collaborate – schedule and conduct meetings, share notes and files, have threaded conversations – all in one place. Sessions are 4 hours in length. Availability is limited, so don’t delay! Sign up and see the power of Microsoft Teams!
When: Wednesdays through May 3, 2017 at 10am PT & 12pm PT | Today’s fast-paced workplace requires you to transition between tasks seamlessly and find things quickly. As work and collaboration evolve to become more web-based and complex, changing professional styles call for tools that provide agility across the full span of a workday. Instead of wasting time searching for your most-used features and content, you need technology that allows you to transition from email to collaboration to project work and back again with ease. Microsoft is now offering hands-on live sessions where you’ll have the opportunity to test drive Windows 10, Office 365 and our hottest new collaboration tool: Microsoft Teams. During these small-group sessions, you’ll have the opportunity to apply these tools to your own business scenarios and see how they work for you. Each 90-minute session starts with an online business roundtable, discussing your biggest business challenges with a trained facilitator, and then transitions into a live environment in the cloud. You will receive a link to connect your own device to a remote desktop loaded with our latest technology, so you can experience first-hand how Microsoft tools can solve your challenges.
When: Tuesday, May 16, 2017 at 10:00am PT | A connected workplace empowers you to securely connect to the people and content you need, to transform business process, to inform and engage your employees and to harness the collective knowledge of your organization. At this year’s SharePoint Virtual Summit—a free, online event on May 16, 2017—you’ll learn how to create a connected workplace in Office 365 with OneDrive and SharePoint and integrated with Yammer, Microsoft Teams, Windows, PowerApps and Microsoft Flow. Microsoft Corporate Vice President Jeff Teper will unveil the latest product innovations and roadmap. You’ll also hear from industry-leading customers on how they are leveraging these technologies as part of their digital transformation. Jeff will be joined by Microsoft corporate vice presidents James Phillips and Chuck Friedman to discuss how Office 365, connected with Windows and Azure, is reinventing productivity for you, your teams and your organization. We hope you’ll join us at this year’s event, so register now to save your space on May 16, 2017.
FastTrack Webinars: Learn how to do more, together
When: Multiple sessions currently scheduled through April 27, 2017 | Ask questions, learn shortcuts and find out how Office 365 can make you and your team more productive. Each webinar is a live, instructor-led session offered at multiple dates and times. Facilitated discussion follows each session, with opportunities to ask questions and discuss specific scenarios to you. Direct registration links for each webinar are provided below.
- Use Office 365 to achieve more: Discover how to get work done more efficiently with Office 365 | Video
- Your files anywhere: Discover new ways to achieve more by getting work done with your documents from anywhere | Video
- Make meetings matter: Discover how Office 365 can help you get the right people achieving more together by connecting online through Skype for Business | Video
- Bring your team together with Yammer: Discover how to successfully launch a Yammer Network within your organization | Video
- Get it done from anywhere: Discover how to access Outlook from anywhere and share your files to get things done in real time | Video
- Key roles in making Office 365 successful: Discover how different roles work together to execute a successful launch | Video
- Build awareness: Foster adoption of Office 365 in ways that matter to end users; understanding training resources and develop champions | Video
When teachers talk, we listen. Now that Microsoft Forms is generally available, we have been responding to millions of requests for new features—especially from educators who rely on Forms in their classrooms. We’re introducing three new features to make Forms even more collaborative and customized for educators and students – (1) Embed forms in OneNote, (2) Customizing forms with images and backgrounds, and (3) Accessing forms – the Other forms portal.
Over the last few months, we’ve been on the ground asking users what features they would like to see in the Sway app. We heard all the ways you use Sway in your personal, school and work lives, and listened to tons of great recommendations on how we could make these experiences even better. As a result of this partnership, we’re proud to announce another round of updates from the Sway team including audio recording, closed caption, navigation view, autoplay and view count.
We heard you that joining online meetings for external participants was too complicated. We have worked hard to make improvements to this process, and we are happy to share details on these improvements that will be live for all our Office 365 customers middle of April 2017: (1) Simplified meeting join experience with single-click join experience for Internet Explorer, (2) Join audio conference via PSTN call back, (3) Always fresh client, and (4) Optimized screen real-estate for content sharing and collaboration. Let’s walk through a scenario to cover the entire meeting join experience and improvements end-to-end.
We shipped the first of many features to help people get even more out of SharePoint by finding and downloading the SharePoint mobile apps! Your SharePoint Home experience will now feature a “Get the mobile app” button at the bottom of the page. Selecting the button will open a new tab with information about the apps across iOS, Android, and the Windows 10 platforms. Coming soon, users will also be able to email or use SMS to send themselves an app invite. The SharePoint mobile apps work with SharePoint Online in Office 365, SharePoint Server (2013 and 2016) on-premises and your hybrid environment. This feature is currently shipped to First Release and will be expanded to the rest of Production in the next few weeks.
We’re back with another edition of the Modern Service Management for Office 365 blog series! We wanted to round out the Monitoring and Major Incident Management topic with some real, technical goodness in this blog post. The Office 365 Service Communications API is the focus for this post, and the context for this post may be found here. We will focus on version 1 of the API as version 2 is currently in preview. Note: The post includes links to download sample code for a “watcher” service that queries the Office 365 Service Communications API and writes the returned data into a Windows event log that can easily be integrated into most available 3rd party monitoring tools.
One of the primary goals of Microsoft Stream is to enable effective communication from an organizations leadership team to its employees. More and more, top leaders are implementing town-hall style meetings to conduct corporate communication in a more personable way (without mass emailing), and we are designing Stream to be the ideal place to host these videos. A large problem with uploading these lengthy town-halls or CEO keynote videos to Stream is the problem of discoverability and user engagement. This is based on the following rule: The modern user does not watch more than the first couple of minutes of any given video. If your video is over 1 hour long, research shows that less than 25% of your viewers will make it to the half-way point. This means that unless you can front-load all important topics into 3-4 minutes, the majority of your employees will miss most of your message. The solution is to provide an affordance to your viewers: let them find exactly what they are looking for by creating a table of contents. In this post, we are going to learn how to create a “table of contents”-like experience for a video using Microsoft Stream.
There are several new videos posted to our Office Videos channel, with something likely to appeal to everyone. Topics range from recent security and compliance enhancements to Office 365 to successful adoption of Office 365.
- Office 365 Communication and Training Planning
- Build your Office 365 Champions Program
- Driving Office 365 Adoption
- Executive Buy-In
- Successful Office 365 Rollout
- How to recover missing emails in Office 365
- Demonstration of the Security & Compliance Reporting Dashboard
- Understanding your Office 365 security positions and what you can do to enhance it
- Threat Intelligence for Office 365
- Office 365 Advanced Data Governance Demo
File transfer is coming to Skype for Business on Mac! While the general availability is still a few weeks out, you can access it now via the Office Insider program for Mac. File Transfer between two users – without having to join a meeting – has now been added to the latest Insider versions (both fast and slow). You will now be able to send files from one client to another. This has been one of the most requested features and we are happy to add it to the feature set of Skype for Business for Mac. We are continuing to add additional features to the client so please ensure to stay tuned for more! | Additional Resources: How to access early Skype for Business on Mac versions
We recently added functionality to create custom policies in Skype for Business Online. This allows you to control more granularly what functions are available to end users and how the client behaves. For example, you could use custom policies to prevent users in certain a business unit from using File Transfer and creating Polls. Like in ice-cream shop, to accommodate your taste, you want to pick your own set of flavors and mix them together. Policies become important for scenarios where, in certain countries by law, you are required to block VoIP functionality. Compliancy requirements for financial institutions may drive you to impose IM Archiving for certain user profiles or and leave them as optional for others. Labor requirements may require allowing users to appear offline even if they are signed to the system. Custom policies are currently available for: Conferencing, Client and Mobility.
Networking is a critical part of any real-time technology, such as video conferencing and desktop sharing. We offer these features in Teams and we want to help you experience it in the most optimal speeds and quality. Most of all, we want you to be successful in your company-wide deployment of Teams. That’s why we’re introducing the Bandwidth Calculator for Microsoft Teams. The calculator will help you solve the first piece of the deployment puzzle: figuring out how much bandwidth you need. By inputting your user count and expected user behavior, the resulting calculation will better prepare you to successfully deploy Microsoft Teams in your environment. You can do bandwidth calculations based on maximum or average bandwidth numbers; the calculator leverages average values to do the calculations. You can calculate bandwidth for both private one-on-one calls as well as group calls. The resulting number reflects a distribution across your WAN impact (your MPLS cloud), and the connection into Office 365 (your internet connection). Since bandwidth planning is always based on an assumption, the results only serve as a starting point for planning. We recommend that after you’ve done your initial planning, please continue to monitor your environment to verify and adjust allocated bandwidth based on the real needs.
Many of our customers in regulated industries are subject to extensive compliance requirements. To perform their own risk assessments, customers often need in-depth information on how Office 365 maintains the security and privacy of their data. Office 365 is committed to the security and privacy of customer data in its cloud services and to earning customer trust by providing a transparent view of its operations, and easy access to independent compliance reports and assessments. Microsoft’s internal control system is based on the National Institute of Standards and Technology (NIST) special publication 800-53, and Office 365 has been accredited to latest NIST 800-53 standard as a result of an audit through the Federal Risk and Authorization Management Program (FedRAMP) using the test criteria defined in NIST 800-53A (Rev. 4). We are pleased to announce the release of the Office 365 Audited Controls for NIST 800-53. The information we have published for this standard represents the results of a third-party audit of Office 365 and can help you better understand how Microsoft has implemented an Information Security Management System to manage and control information security risks related to Office 365. In addition, this information provides you with insights into the implementation and testing of controls designed to maintain the confidentiality, integrity, and availability of Customer Data in Office 365.