Welcome to the February 12 – 18, 2017 edition of the Office 365 Weekly Digest. An updated Office 365 Roadmap site and a reminder about SharePoint Online public websites going away highlight last week’s Message Center notifications. Opportunities for a Microsoft Teams immersion experience have been extended through March. If you’re using the new Skype for Business Mac client, be sure to check out the Ask Microsoft Anything session on Thursday, February 23rd. SharePoint Online and OneDrive for Business dominated last week’s content with an announcement about a new personalized search experience in Delve, enhancements to file management for OneDrive and SharePoint, information on conditional access in SharePoint Online and OneDrive for Business and a Microsoft Mechanics episode on SharePoint security and compliance updates. Additional items from last week include a noteworthy announcement that Praise within the Office 365 profile experience is being cancelled and a session on Office 365 Groups from last week’s Microsoft Ignite – Australia 2017 event.
Note: The information below may not be posted to your Office 365 tenant as not all notifications apply to all tenants.
New Feature: Service Trust
Posted: February 14, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | We are now providing easier and seamless access to Microsoft’s “Compliance Reports” and “Trust Documents” through Service Trust Preview. This is an enhancement / companion feature to the existing Service Assurance feature currently available through Security and Compliance Center. End users from your organization will now be able to directly access information provided by Microsoft about how Microsoft cloud services comply with global standards and requirements, how Microsoft helps protect your data and how you can manage data security, and compliance using Microsoft cloud services. You get independent audit reports, deep-dive whitepapers, “How To” guides / workbooks, and FAQ’s that are relevant to your organization. With Service Trust Preview, all users in your organization including your Information Security, Risk Management, Compliance, and Audit teams can now get critical information required to perform on-demand risk assessments on Microsoft cloud services. Service Trust will help these teams as they make your organization compliant with various standards as well as help in completing audit requirements. Users in your organization will now have direct access and are no longer dependent on you to add them to the “Service Assurance User” role. Please review Service Trust and provide information about this feature to the users in your organization. We also welcome and appreciate your feedback about this feature and related enhancements. You can access Service Trust at https://aka.ms/servicetrust.
Posted: February 14, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | Office 365 Roadmap ID: 61652 | Microsoft Teams has been in preview for several months. We hope that you had the opportunity to evaluate it for your organization. As we communicated in December, in MC89318, Microsoft Teams is currently off by default at the tenant level. Later this quarter, Microsoft will begin enabling Microsoft Teams to be on by default at the tenant level, for all eligible users with the appropriate license assignment. IT admins can continue to manage user access to Microsoft Teams via license assignments. When we make this change, the ‘Turn Microsoft Teams on or off for your entire organization’ setting in ‘Settings > Services and Add-ins > Microsoft Teams’, will go from a default value of “off” to a default value of “on”. Microsoft Teams will then be available to all eligible users with the appropriate license assignment. Once we turn Teams on-by-default, it will become available to those users. IT admins can continue to manage user access to Microsoft Teams via license assignments. Microsoft Teams will be rolled out gradually to all eligible Office 365 users later this quarter. Microsoft Teams is available in the following Office O365 commercial suites: Business Essentials, Business Premium, and Enterprise E1, E3, and E5 plans. Microsoft Teams will also be available to existing E4 customers who purchased E4 before its retirement. Microsoft Teams is not available to Education and Government customers at this time. If you do not rely on this setting to govern user access to Microsoft Teams, there is no action you need to take. If you currently rely on this setting to govern user access to Microsoft Teams, please migrate over to managing access via user licensing. Please visit Administrator settings for Microsoft Teams to learn more, including how to use license assignments to enable or disable user access through Office 365 Admin center and PowerShell.
Planned Maintenance: SharePoint Online ReadWrite Failover – Content
Posted: February 14, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | We have maintenance planned for SharePoint Online. We will be conducting site failover to increase datacenter capacity.
- Starting – Feb-23-2017 1:00 AM UTC
- Ending – Feb-23-2017 5:00 AM UTC
As part of this planned maintenance, the following feature areas may be affected: During this time, the SharePoint content will be read-only. During this planned maintenance window, the following workarounds can be used: None.
REMINDER: SharePoint Online Public Websites are going away
Posted: February 17, 2017 | Urgency: Normal | Category: Prevent or Fix Issues | Action: Required by April 30, 2017 at 5:59 PM UTC | As we originally communicated in March 2015, new Office 365 subscription plans no longer include the SharePoint Online public website feature. We notified all Office 365 customers that currently use this feature that they could continue using this feature for a minimum of two years. Beginning May 1, 2017, existing SharePoint Online organizations will no longer have access to the public website feature. Then, on September 1, 2017, we will be deleting the public site collection in SharePoint Online. Beginning May 1, 2017, people outside your organization will no longer have access to your public facing website. People inside your organization may be required to login to view your website. On September 1, 2017, when we delete the public site collection in SharePoint Online, you will no longer have access to the content, images, pages or any other files that reside on your public website. You are receiving this message because our reporting indicates your organization has the SharePoint Online public website feature enabled. Alternative public website solutions from industry leaders are now available, and you should begin investigating these alternatives to integrate your public presence within the Office 365 environment. Do this prior to May 1, 2017. Before September 1, 2017, you should make a backup copy of all your public website content, images, pages and files, so you don’t lose them permanently. If you need more time to move your public website, you have a one-time postponement option for up to one year. You must select the postpone option by May 1, 2017. Additional information is available at https://support.microsoft.com/help/3027254.
Updated Feature: Office 365 Roadmap
Posted: February 17, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | Office 365 Roadmap ID: 65744 | We made some changes to the Office 365 Roadmap. We updated the experience on mobile devices to make it easier to quickly review details of roadmap items. The items on the roadmap will also include a unique ID, which will be used in these Message Center communications as well. Please visit the new Office 365 Roadmap at http://roadmap.office.com.
Feature Update: Pages link added to SharePoint Team Sites navigation
Posted: February 17, 2017 | Urgency: Normal | Category: Stay Informed | Action: Awareness | We’re making some changes to SharePoint Team Sites. We’re adding a Pages node to the navigation of your Team Sites. This feature allows you to create and publish pages quickly and easily. There is nothing you need to do to prepare for this change. Members of a Team Site can remove the link as desired, when this change is implemented. Learn more at https://support.office.com/article/Add-a-page-to-a-site-b3d46deb-27a6-4b1e-87b8-df851e503dec.
REMINDER: Removing the Office 2013 version of Office 365 ProPlus
MC81842 | Posted: October 19, 2016 | Urgency: Normal | Category: Plan for Change | Action: Required by February 28, 2017 | Office 2016 is the recommended version of Office 365 ProPlus and includes all the latest upgrades and new features. As we announced in September 2015, when we released Office 2016, beginning March 1, 2017, the Office 2013 version of Office 365 ProPlus will no longer be available for installation from the Office 365 portal. Beginning March 1, 2017, your users will no longer see Office 2013 as an option for download through the Office 365 portal, and admins will no longer have the option under Software download settings in the admin portal to choose to enable Office 2013. In addition, we will no longer provide feature updates for this version, nor provide support. We recommend you install Office 2016 as soon as possible to have the latest and greatest features and support. Additional information is available at https://support.microsoft.com/kb/3199744.
When: Multiple sessions currently scheduled through March 15, 2017 | Are you looking to deploy Azure Active Directory quickly and easily? We are offering free webinar briefings on key Azure Active Directory deployment topics! Sessions include: Getting Ready for Azure AD, Streamlining Password Management, Securing Your Identities with Multi-Factor Authentication, Managing Enterprise Applications and Accessing Your Organization’s Internal Apps. Each 1-hour or 75-minute webinar is designed to support IT Pros in quickly rolling out Azure Active Directory features to their organization. All webinars are free of cost and will include an anonymous Q&A session with our Engineering Team. So come with your questions! Capacity is limited. Sign up for one or all of the sessions today!
When: Thursday, February 23, 2017 at 9:00am PT | Join the Skype for Business product team for an “Ask Microsoft Anything” (AMA) on Thursday, February 23, 2017 from 9 a.m. to 10 a.m. PST in the Skype for Business AMA group. Add the event to your calendar. An AMA is a live online event similar to a “YamJam” on Yammer or an “Ask Me Anything” on Reddit. This AMA gives you the opportunity to connect with the Skype for Business team who will be on hand to answer your questions and listen to feedback regarding the Mac Client. We hope to see you there!
When: Wednesdays through March 15, 2017 at 10:00am PT & 12:00pm PT | Around the world teamwork is on the rise. Research suggests employees now work on nearly double the number of teams than they did just five years ago. This means more than ever people are reliant on their peers to help get things done. But a “one size fits all” approach does not work when it comes to group collaboration—different tools appeal to different groups and address unique needs. Join Microsoft to test drive Office 365 and our hottest new collaboration tool: Microsoft Teams. Each 90-minute session starts with an online business roundtable, discussing your biggest business challenges with a trained facilitator and then transitions into a live environment in the cloud. You will receive a link to connect your own device to a remote desktop loaded with our latest and greatest technology so you can experience first-hand how Microsoft tools can solve your biggest challenges. Space is limited: each is session is only open to 12 participants. Reserve your seat now.
FastTrack Webinars: Learn how to do more, together
When: Multiple sessions currently scheduled through February 23, 2017 | Ask questions, learn shortcuts and find out how Office 365 can make you and your team more productive. Each webinar is a live, instructor-led session offered at multiple dates and times. Facilitated discussion follows each session, with opportunities to ask questions and discuss specific scenarios to you. Direct registration links for each webinar are provided below.
- Use Office 365 to achieve more: Discover how to get work done more efficiently with Office 365 | Video
- Your files anywhere: Discover new ways to achieve more by getting work done with your documents from anywhere | Video
- Make meetings matter: Discover how Office 365 can help you get the right people achieving more together by connecting online through Skype for Business | Video
- Bring your team together with Yammer: Discover how to successfully launch a Yammer Network within your organization | Video
- Get it done from anywhere: Discover how to access Outlook from anywhere and share your files to get things done in real time | Video
- Key roles in making Office 365 successful: Discover how different roles work together to execute a successful launch | Video
- Build awareness: Foster adoption of Office 365 in ways that matter to end users; understanding training resources and develop champions | Video
The Trust Center is an important part of the Microsoft Trusted Cloud initiative and provides support and resources for information professionals, as well as the legal and compliance community. The Trust Center offers a rich set of resources, including in-depth information about security, privacy, and compliance offerings, policies, features, and practices across our cloud products, including Azure, Dynamics 365, Office 365, Power BI, Visual Studio Team Services, and Windows Server 2016. Each content area is supplemented by a curated collection of hundreds of the most applicable and widely-used resources for each topic. This week, we launched a completely redesigned and greatly expanded site with new content including EU General Data Protection Regulation (GDPR) guidance, audit reports, and security assessments.
A data breach can be your worst nightmare. Not only could it be disastrous for your company’s brand, it could lead to significant revenue losses and regulatory fines. Watch the latest Modern Workplace episode, “Cyber Intelligence: Help Prevent a Breach,” to get advice on how to best approach cyber security at your company from two chief information security officers (CISO)—Vanessa Pegueros, CISO at DocuSign, and Mike Convertino, CISO at F5 Networks. Learn how these seasoned security executives make decisions on security spending and how they justify security investments to skeptical executives who may not have ever experienced a security breach.
Microsoft puts people at the center of collaboration. In today’s demanding business climate, it is common for people to get overwhelmed by the ever-growing amount of data and documents swirling about. That’s why Office 365 infuses intelligence into experiences across the suite, like Delve, which provides insights to inform business decisions and connect you with the right content and the right people. At the heart of it, Microsoft uses Artificial Intelligence (AI) to provide unique, personalized experiences throughout. Users are guided to the right emails, files, sites, videos, news articles and more – in context with where they are already working. We’re starting to roll out a new, personalized search experience in Office 365, along with improvements to Delve, all powered by the Microsoft Graph along with new insights from Office 365 Groups and Outlook modern attachments as well as improved performance and content freshness.
It’s been a busy month here! Earlier in January , we let you know about updates to file management in SharePoint modern document libraries (copying SharePoint to SharePoint; SharePoint to OneDrive for business; and OneDrive to OneDrive). We’re pleased to announce our latest three enhancements: (1) Removing the 50MB limit for file copies, (2) Copying in place and (3) Selecting and downloading multiple files to a single ZIP file. As before, most of these functions are reached from the command bar in modern document libraries. These enhancements are coming to SharePoint Online and OneDrive for Business. These enhancements will be rolled out immediately for First Release, followed as soon as possible by general availability to all tenants.
The days of the corporate boundary beginning at the firewall are over, today’s corporate boundary is the end user. Connectivity is ubiquitous and with an endless number of devices available, people have an increasing number of options for staying connected at anytime, anywhere. The freedom to work fluidly, independent of location has become an expectation as has the freedom to access email and documents from anywhere on any device—and that experience is expected to be seamless. However, data loss is non-negotiable, and overexposure to information can have lasting legal and compliance implications. IT needs to make sure that corporate data is secure while enabling users to stay productive in today’s mobile-first world, where the threat landscape is increasingly complex and sophisticated. SharePoint Online and OneDrive for Business are uniquely positioned to respond to today’s evolving security challenges. As a first step to providing administrators security and control in a mobile and connected world are conditional access policies. Conditional access provides the control and protection businesses need to keep their corporate data secure, while giving their people an experience that allows them to do their best work from any device. Conditional access policies with SharePoint and OneDrive allow administrators define policies that provide contextual controls at the user, location, device, and app levels. In January we made available to First Release Tenants location-based policies which allow administrators to limit access to content from defined networks. These policies ensure content can only be access when someone is connected to the defined network, denying access outside of that boundary – whether the content is access via a browser, application, or mobile app.
We have decided to cancel the ‘Praise’ feature in Delve. The feature initially rolled out to Office 365 First Release customers, but has been pulled back, due to customer feedback and decision to divert engineering resources to other aspects of the product. The feature is now listed as “Cancelled” on the Office 365 Public Roadmap.
In this episode, Principal Engineer and SharePoint security expert, Navjot Virk demonstrates security and compliance updates in SharePoint and how the platform is foundational to keeping your files safe across Office 365. See new conditional access controls to safeguard against insecure networks and devices; as well as new data governance capabilities for site classification and unified auditing within hybrid environments. | Additional Resource: White Paper – File Security in Microsoft SharePoint and OneDrive for Business
Since the release of our Skype for Business on Mac client back in October 2016, we have received questions from customers about ongoing early access to our latest builds. Now that we hit General Availability, these early access builds are distributed via the Office Insider for Mac Program through Microsoft AutoUpdate. The builds that are provided through our Office Insider program are generally less stable than publicly available builds because we are validating new features as well as fixing bugs. Many customers elect to only deploy the Office Insider builds to a select number of users for validation. This allows the customer to have most of their users on the more stable publicly available build, while still being able to validate new builds with select users within their environment. Also, for users who validate Office Insider builds, we provide two different build levels, depending on your sensitivity of risk.
Microsoft Ignite – Australia 2017 | You’re invited to discover Microsoft Office 365 Groups. It’s the key component of our group collaboration solution, enabling you to move from task to task with cross application group membership (managed in Azure AD). Office 365 apps that are leveraging groups include Outlook, SharePoint, Yammer, OneNote, Skype for Business, Planner, Power BI, and Dynamics CRM. We’ll unlock the following topics: overview & demonstration, administration, and product roadmap. | Channel 9: All Microsoft Ignite – Australia 2017 sessions
Modern healthcare providers are constantly looking for innovative ways to service and connect their patients and care teams. We are excited to announce the publication of new developer templates that extend Skype for Business as a platform for virtual healthcare. Office 365 with Skype for Business Online addresses the critical communication needs of healthcare providers, and these templates enable new mediums for care coordination for patients without requiring an Office 365 subscription. The Office 365 Virtual Health Templates allow you to accelerate building your virtual consult experiences by providing an open source solution using the Skype for Business SDKs announced earlier in 2016. These SDKs are powered by Office 365 and Skype for Business Online and support building web and mobile experiences that integrate presence, chat, audio and video with custom business experiences. Publishing these open source templates is a continuation of our investment in making Skype for Business and Office 365 a high-value platform for developers and partners. The templates use modern web development technologies and leverage existing Skype for Business video services, making it easier for developers to build their own portals and apps integrated with other healthcare applications like electronic health record (EHR) management systems and scheduling systems.