We have all sent e-mails that we later regretted (usually that regret comes seconds after hitting the “send” button). If you are running Outlook along with Exchange, you can occasionally recall/replace the message. However, message recall doesn’t tend to work if you:
- Wait too long to recall
- Sent the e-mail to a distribution list
- Sent a really really stupid email that you would give anything to get back
If only there were a way to add a delay of just a few minutes between hitting the “send” button and having the bits actually hit the wire.
Fortunately, there is! You can do it on a per-email basis using the following steps:
If you are like me, however, you do not remember to check this box before sending a regrettable e-mail. So, let’s setup a global delay for all e-mails.
If you do not select any check boxes, a confirmation dialog box appears. Clicking Yes applies this rule to all messages you send.
In the Step 1: Select action(s) list, select defer delivery by a number of minutes. Delivery can be delayed up to two hours.
In the Step 2: Edit the rule description (click on an underlined value) box, click the underlined phrase a number of and enter the number of minutes you want messages held before sending.
Voila! you now have <whatever number you picked> minutes to go into your outbox and edit the email to include a forgotten attachment, rephrase your scathing attack on someone’s integrity, or delete the e-mail altogether until you have had time to sleep on your reply.