How to add Standard Unified employee Signature and Disclaimer for all employees
Solution: -
1) Add the enclosed VB script (rename the “signature.txt” to “signature.vbs”) as a login script for the domain user.
2) The script will be executed whenever the domain user logs on to his/her machine. It will grab the information for the user from AD and copies the same as “Signature files” in the user’s local machine. (In Vista -> C:\Users\username\AppData\Roaming\Microsoft\Signatures\)
3) The signature file is automatically mapped to user’s outlook profile.
4) There are certain fields that are configurable i.e. you can choose the FONT size, FONT, Text etc. by modifying the following parameters in the script.
objSelection.Font.Size = "10"
objSelection.Font.Name = "Arial"
objSelection.Font.Color = "669999"
objSelection.Style = "No Spacing"
objSelection.TypeText "Thank you,"
5) For the Disclaimer requirement, you can create a Transport rule in the Hub transport server.
https://technet.microsoft.com/en-us/library/bb124352(EXCHG.80).aspx
https://technet.microsoft.com/en-us/library/aa996585(EXCHG.80).aspx
Reference links: -
https://technet.microsoft.com/hi-in/magazine/cc160913(en-us).aspx
https://forums.msexchange.org/m_1800442562/mpage_1/key_/tm.htm#1800467848
Limitations: -
The solution will not work for OWA and OMA i.e. if a user tries to send emails through OWA or OMA, the default signature will not be stamped to his outgoing email as the logic for signature in OWA/OMA is totally different (web based and not signature file dependent).