SharePoint auto created managed properties and document processing performance

Out of the box, SharePoint 2013 will automatically create a Managed Property when it discovers a Site Column in a SharePoint site. This TechNet article describes this feature: https://technet.microsoft.com/en-us/library/jj613136.aspx. This feature makes it easy for users who use a site column on multiple lists on their site to also search for that content based on…

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Search Performance: A case of AV slowing down crawls

In the services world supporting Search, I commonly see the nasty impact of Anti-Virus (AV) on the performance of SharePoint Search. Before diving into this scenario, I want to first reiterate the following KB: Certain folders may have to be excluded from antivirus scanning when you use file-level antivirus software in SharePoint https://support.microsoft.com/en-us/kb/952167 Which states: These…

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SharePoint Search Runbook - Move Admin Components

This post may be used as a reference to help create or update a SharePoint search runbook. Move Admin Components In some environments it is necessary to separate admin components and crawl components. The PowerShell commands below may be used to move the admin components to a new server. This process assumes that search components are already…

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SharePoint Search Runbook - CEWS Pipeline Toolkit

This post may be used as a reference to help create or update a SharePoint search runbook. CEWS Pipeline Toolkit CEWS Pipeline Toolkit is a content processing framework for search that supports both Content Enrichment Web Service (CEWS) in SharePoint 2013/2016 and the Pipeline Extensibility feature in FAST Search for SharePoint 2010. The tool comes with an…

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Search Health Reports (SRx) - Summary for each 'Test'

Brought to you by SearchEngineers@microsoft.com, the Search Health Reports (SRx Core), which can be downloaded here, is a PowerShell-driven tool for surfacing complex diagnostics for SharePoint Search through new multifaceted reports. The SRx includes a battery of tests that leverage a customized SSA object extended with contextual data from many disparate sources.  For more information on this tool, please…

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Need to evaluate SharePoint Search Topology?

Intro to Get-SRxTopologyReports It has some dust and time to blow it off.  My name is Russ Maxwell and I’m blogging again and excited to share something I’ve been working on for a few months. As you may or may not know, my colleague Brian Pendergrass developed the core of Search Dashboard. Eric Dixon and…

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Using site columns to create searchable metadata in SharePoint Online (Office 365)

A SharePoint site column[1] is a field definition that defines data or metadata that can be associated with items in a list or documents in a document library[2], and is a widely used technique in customizing SharePoint.  This article will review how site columns can be used in SharePoint Online, both in adding custom metadata…


SharePoint Search Topology Limits Clarified for the Crawl Component

As more environments begin scaling out to the documented limits for Search, a common question tends to get asked… "Does the Crawl Component count against the 64 component limit?" The short answer is… no, the Crawl Component does not count against…(read more)

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Recreating the Popular Searches Web Part in SharePoint 2013

If you've upgraded from SharePoint 2010 to 2013 and previously made use of the Popular Searches web part, you may or may not have noticed that it no longer exists. In its place, there are now Popular Items and Recommended Items web parts (see: https://technet.microsoft.com/en-us/library/dn794211.aspx). While these web parts are all well and good, if…

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