Translate a Full Document using Office 2010 and Microsoft Translator

The Wizard

Tips and Tricks by The Wizard

Translate a Full Document

using Office 2010 and

Microsoft Translator

Hello,

I wish to introduce myself – I am The Wizard. I have much knowledge that I have accumulated through the years. I’ve heard tales of the challenges Global users like you face every day. With a twirl of my wand, I shall show you several options to accomplish your tasks using Office. I’ll teach you tricks so powerful that you may see your productivity and efficiency magically increase.

The tips and tricks that I shall share with you today have to do with Translating a Full Document into another language.

 

If you’ve followed the teachings of The Professor, you know about ‘Using The Mini Translator’, which provides on-the-fly translation as you select a word or phrase and provides dictionary definitions of individual words. This is all well and good, but what if you wish to translate a full document in its entirety? With the combination of Microsoft Office 2010 and Microsoft Translator, you can easily have an entire document translated into one of many different languages.

Some words of wisdom. You may see references to: Windows Live Translator, Microsoft Translator and Bing Translator. All these are powered by Microsoft® Translator. So do not be concerned if you see one term or the other.

 

Let us begin with Word and translating a full document.

 

1. Start your Word 2010 application and either open a document or type some text.

 

If you want to have Word give you 3 quick paragraphs of text - at the beginning of the Word document - type: =rand()   and press the Enter key. If you want to control the number of paragraphs you'd like between the parentheses i.e.: =rand(5) and then press the Enter key.

Go ahead, try this special trick on your own... I'll wait.

 

2. Now that you have text in your document, let us proceed to translate the document!

3. Click on the Review tab, and then the Translate Button in the ribbon.

4. Click the Translate Document option.

 

 

5. When you click on it the first time, it will bring up the Translation Language Options dialog, (or you can click on the Choose Your Translation Language option to see the below dialog):

 

 

 

 

6. Here, you can choose what language you’d like to have your document translated from and into. Click on the arrow in the From and To lists to choose the respective languages: 

 

 

7.   Once you’ve chosen the respective languages to translate the document From and To, – click OK to save the selection and close the dialog.

 

8. If you had selected Translate Document in step 4 – you will be presented with the following dialog. (If, in step 5 you had selected Choose Your Translation Language, now go ahead and select Translate Document as documented in step 4).

 

The following dialog cautions you that the information in the document is about to be sent over the internet in unencrypted HTML format. This means that there is a possibility that it could be captured by a third party. Caution should be exercised if you have confidential or sensitive information in the document.

 

      

 

9. If you elect to send the document for translation – an internet browser window similar to below will appear with your original text on the left and the translated text on the right.

    

 

Microsoft Translator is a machine translation engine. Machine translation is not intended as a replacement for a professional translation service and its use should be limited to the interpretation of the general intent of the text.

Take some time to explore around this window. Notice:

· As you highlight a sentence on either side (the original or the translated) – like magic it will highlight the matching sentence on the other side!

· Observe the different options for ‘Views’ in the top right.

 

 

 

Alas, that is enough wisdom for today . Practice this well, and next time, I shall show you more tips and tricks.

 

 

If you have questions, leave a note below and I shall respond.

 

The Wizard

Oh, I must give credit to one of my apprentices, for assisting me in gathering this information for you. Sandy Rivas is a Software Development Engineer in Test at Microsoft with the Office Global Experience Platform team. Sandy is originally from Ohio in the United States - but she and her team work in Redmond, Washington, USA. It is her team that is responsible for designing, developing and testing this magical feature.

The example companies, organizations, products, domain names, email addresses, logos, people and events depicted herein are fictitious. No association with any real company, organization, product, domain name, e-mail address, logo, person, or event is intended or should be inferred.