by Amanda Hill
US Partner Technology Strategist for Office 365
The Office 365 Partner Community is led by National Partner Technology Strategists from the Microsoft US Partner Team. Partner Community activities include blog posts, discussions on Yammer, newsletters, and community calls.
This is part 2 of our series about OneDrive for Business. You can read Part 1 here.
In this post we'll look at how OneDrive compares to other file sync and share solutions. Many workers are looking for ways to share documents both inside and outside their companies, and want to sync files between multiple devices. At the same time, businesses are looking for ways to accommodate these needs, with IT control. There are several solutions available. The one that best suits a business depends on how the documents are created, what the employees in a company want to do with those documents, and how much control and governance IT requires.
According to an IDC study published in October 2014, the most popular file sync and share solutions include Dropbox, Box, and Google Drive, as well as OneDrive. Here is a high-level comparison, with considerations about utilizing these solutions for business:
|Dropbox||The current market leader, Dropbox is easy to use and has a reliable synch experience. It integrates with Microsoft Office 365 and has selective sync. It doesn't have the IT management, security, compliance, and governance controls many businesses require. There are no SLA's, no 24×7 support, no hybrid solutions, and no collaboration editing rights without a full document download.|
|Box||Box is also simple and intuitive to use. It has built in security controls for business-grade use, including information rights protection. But it is lacking some compliance standards and doesn't have an SLA or 24×7 support. Box has selective folder sync and will integrate with Office through a third party solution. It does not have full text search, and doesn't allow co-authoring on a document like OneDrive does. When sharing a document, the user has to create a folder in order to share that document—it can't be shared at the document level.|
|Google Drive||Google Drive has powerful search capabilities, supports large file sizes, and integrates with many third party applications. There are no on-premises or hybrid options—it is all cloud. It does not integrate or synch well with Office files, and loss of file fidelity is common. There are security and privacy concerns, such as no information rights management or encryption at rest, and a lack of compliance accreditations.|
|OneDrive for Business||OneDrive for Business is built for business, and has rigorous enterprise-grade IT control, security, and compliance backed by Office 365 and SharePoint with a 99.9% uptime SLA. OneDrive for Business is built with privacy by design. You know where your data resides, your data are not mined for advertising purposes, and no one at Microsoft has standing access to your tenant or the data stored in OneDrive.
Security capabilities such as information rights management are supported, and encryption at rest and in transit are included. Native Office integration makes it easy for users to synch files between client machines and online storage for access from any device.
All major platforms are now supported with Windows, Mac, iOS, Android, and Windows Phone. Users can share, work, and collaborate with others on documents and have confidence that files will stay synced and be available from anywhere. Co-authoring and versioning are available.
In 2015, there are more improvements coming to OneDrive for Business, such as increasing file size for upload from 2GB to 1TB, unlimited storage, selective sync, DLP, and third party MDM integration.
When helping a customer choose a solution for file sharing and sync, remember that the decision is more than just about cloud storage. It’s about getting things done with seamless integration to the tools they use, and peace of mind with security and control over their corporate data.
OneDrive for Business was a topic on our February 5 Office 365 Partner Community call. Watch here.
Register for the March 5 Office 365 Partner Community call, about hybrid for SharePoint and Office 365.