How to: control your inbox

  • Article

A few short and sweet tips...

  • Categorise evey single email as you read it, and either move it to an appropriate folder (eg: home, fyi, urgent action, monthly meeting) and/or set up appropriate rules, so your emails will automatically be posted to the relevant folder. (Handle every piece of paper (or email) once only is a good discipline.)
  • Use the colour category feature (Office 2007 & Office 2010) so that when you’re searching for newsletter content, action now, project xyz, for example, you can sort your inbox and immediately spot the relevant emails that need actioning.
  • Don’t read mails as and when they come in. It’s far more efficient to allocate specific periods of the day (eg: half an hour in the morning, at lunch time and then again at the end of the day).

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