Show the count of all items in a folder in Outlook, not just unread

For certain types of folders, you may find it useful to have the folder list display the total number of items in the folder, not just the unread items (which it does by default).

For example, I set this on some folders that contain messages to certain distribution lists, where there will always be threads I haven't read (and knowing how many are unread doesn't help me since it's not a goal for me to read everything sent to the DL). I do find it useful to see the total number of items in the folder at a glance because when it creeps up too high I will go to the folder and shift+delete the older items so that I don't hit my mailbox quota.

To enable this, just right click on the folder in Outlook and choose Properties. Select "Show total number of items" and hit OK.

Comments (6)
  1. Anonymous says:

    WARNING: Next week I won’t post the traditional "Weekend reading". Actually I won’t post anything, I’ll…

  2. Sean says:

    This is also useful for "action" folders. Ack, my "do" folder currently has 21 items.

  3. KC Lemson says:

    Sean – that was actually the first example I was going to use, and then I erased it because I figured I’d get a bunch of commenters telling me I should just use tasks or calendar 🙂

  4. BulatS says:

    What I really miss is a way to set this option for ALL folders in my PST/OST at the same time. I always set it to "total numbers of items", and given the extended hierarchy of folders, it’s a pain in the ass…

  5. forced sex says:

    Wellcome to the real world.

  6. Scherrer Daniel says:

    Dear Mrs. Lemson

    I’ve some Question about WebDav.

    I am software Developer from Switzerland. Our company develops software for municipalities. Our idea is to intercept the GUID of appointments, tasks and emails which were sent from our software.

    I have the WebDav example which is written in C Sharp under the magnifying glass taken. Now I have determined the DAV:id (GUID) with the following call.

    <?xml version=3D"1.0"?><D:searchrequest xmlns:D =3D "DAV:"

    ><D:sql>SELECT "DAV:id" FROM "https://………….." WHERE

    "DAV:ishidden" =3D false AND "DAV:isfolder" =3D false</D:sql></D:searchrequest>

    The result is a sign result this long.


    However, in VSTO 2.0 I have determined the GUID with the following long.



    Now with the GUID from VSTO I can call the email directly about the Commandline. And this would fit me very well. Is it to be deciphered possibly the GUID from WebDav, so that I can appeal to the command line with it?

    Or is there a possibility with the DAV:id to do a call without giving the filing list like "incoming mail"?

    Thank you for her help

    Best Regards

    Daniel Scherrer

    InnoSolv AG, Ikarusstrasse 9, 9015 St. Gallen

    Tel.    071 314 20 00

Comments are closed.

Skip to main content