Keyboard shortcuts in OWA 2003


In OWA and Outlook, we’re always interested in how
people manage their inboxes – how do users handle email overload? A few main strategies
came out of our usability studies – that users tended to be “Pilers or Filers”.
Pilers
tend to let all their mail sit in their inbox, and they operate on it there. They
like having it in one place for quick and easy sorting (and type-down search). Filers
tend to file mail into separate folders – perhaps based on who it’s from, or what
action they need to take next, etc.

When OWA comes into the picture, it adds another twist
– how a user manages mail in Outlook might not apply to OWA, since they might tend
to use OWA for a quick scan of the inbox from home before going to work in the
morning, or reading email in the evening, or a few minutes of email at a public kiosk
while waiting for a meeting to start. One thing that we came across is that a lot
of people wanted the ability to mark items as unread in OWA, because they used the
‘unread’ state as a way of tracking “the things I need to deal with once I get back
to my office.”

So in OWA 2003, we enabled mark as unread as well as
other common tasks through keyboard shortcuts. This is one of my favorite features
in OWA 2003, being the keyboard junkie that I am!

  • Ctrl+N: Create a new message/contact/appointment/etc,
    depending on what folder you’re in. Note that the focus must be in the view (in the
    list of items) in order for this to work.
  • Ctrl+R: Reply to the selected message
  • Ctrl+Shift+R: Reply all to the selected message
  • Ctrl+Shift+F: Forward selected item (Note that it uses
    Shift so that it doesn’t override Internet Explorer’s “Find”)
  • Ctrl+U: Mark selected item(s) as unread.
  • Ctrl+Q: Mark selected item(s) as read.
Most of the above are also accessible on the context
(Right-click) menu when an item is selected.
 
Note: These shortcuts only work in the “uplevel”
version of OWA 2003, so when using OWA with browsers such as IE4 and Netscape you
won’t be able to use the keyboard for these functions. http://support.microsoft.com/?id=327675 includes
some more information on uplevel vs downlevel (the article is for Exchange 2000 but
the gist is the same).

Comments (2)

  1. Kevin Weilbacher says:

    KC, any keyboard option to "select all"???

  2. KC Lemson says:

    Kevin: Nope… I wish, though. I’d use that a lot. But in owa 2003 you can at least show 100 items in a folder.