SharePoint 2013 Snippet: SharePoint Designer Workflows


Happy New Year!

Picking up where I left off last year, I’m going to talk about another change in SharePoint 2013 that I think is worth shouting about. This is one of those areas where I got disproportionally excited about a new feature: you can do a loop in a SharePoint Designer workflow.

SharePoint Designer workflows made huge leaps between 2007 and 2010, but one of the things that remained a problem was creating a workflow that let you go back to an earlier point. For example, if you want to have an approval workflow where clicking not to approve goes back to an earlier editing stage. In 2013, this is easy. There is now an option in the menu to insert a loop, which can either be to loop “n” times, or to loop based on a condition. So in that approval example, you can choose to loop indefinitely as long as the document status is “not approved.” With the n times option, n can be set to a workflow variable or document/list property, so the precise number of loops could vary at the runtime of the workflow.

Within your loop, you can set a list of actions and conditions just as any other workflow. You can even have loops within loops.

That’s not the only thing that’s changed about workflow in SharePoint Designer. The visual design experience has been brought inside SharePoint Designer (as long as you have Visio installed) so you can switch back and forth between detailed and diagrammed views of your workflows.

These changes mean you can make your no-code workflows substantially more sophisticated without giving yourself a headache.

Comments (2)

  1. karen says:

    Hello Jessica,

    I'm in a bit of a bind. I'm a tech writer who is currently using SPD 2010 to design wiki pages. I like the Design View because it extends SP's design capabilities to match (for the most part) those of Word. In particular, I'm using the Bookmark feature with the Hyperlink feature to create jump lists at the tops of pages so users can quickly locate the information they need. My question: If, in the future, we migrate to SP 2013, will my customizations hold? And, how difficult will it be for me to continue making these types of customizations in SP 2013? I hear that 2013 has done away with Design View. I have worked directly in html code to make simple stylistic customizations, but I'm more of a WYSIWIG user.

  2. ewqqwe says:

    http://www.screencast.com/t/fHCvYCxKzk
    http://www.screencast.com/t/zzem5KSIJ
    https://www.facebook.com/1490743534578418
    https://www.facebook.com/1494556510866162
    http://www.screencast.com/t/JTqCnGS1q
    https://www.pinterest.com/pin/160511174196347973/
    https://www.pinterest.com/pin/19421842120367559/
    http://www.screencast.com/t/8WSLpxv4c
    https://www.pinterest.com/pin/50665564535278780/
    https://www.pinterest.com/pin/148478118942137282/
    https://www.facebook.com/1485752035083052
    http://www.screencast.com/t/VgWnzxqadIQ
    https://www.facebook.com/1492970901021249
    https://www.facebook.com/1493855967602883
    https://www.pinterest.com/pin/350647520966517777/
    https://www.facebook.com/1484686425189613
    http://www.screencast.com/t/76EI17eV
    http://www.screencast.com/t/JVSlKxH5
    https://www.pinterest.com/pin/350647520966520025/
    https://www.pinterest.com/pin/160511174196348277/
    http://www.screencast.com/t/0ksJbtouu
    http://www.screencast.com/t/HC3NzGHm1s
    https://www.facebook.com/1490810081238430
    http://www.screencast.com/t/cvGQcOwgpT
    https://www.pinterest.com/pin/442830575838905645/
    https://www.facebook.com/1493416294310043
    https://www.pinterest.com/pin/50665564535279420/
    https://www.pinterest.com/pin/148478118942136601/
    https://www.pinterest.com/pin/350647520966517797/
    https://www.facebook.com/1496554093999880
    https://www.pinterest.com/pin/350647520966519773/
    https://www.facebook.com/1485761528415436
    https://www.facebook.com/1493427644308908
    https://www.pinterest.com/pin/148478118942137341/
    https://www.facebook.com/1493803650941448
    https://www.pinterest.com/pin/350647520966521440/
    http://www.screencast.com/t/cGWxdBmx4
    https://www.facebook.com/1490780184574753
    https://www.facebook.com/1496654133989876
    https://www.pinterest.com/pin/442830575838896143/
    https://www.pinterest.com/pin/442830575838905815/
    http://www.screencast.com/t/KXb0beHCx52
    http://www.screencast.com/t/iKq3VX3Yfz
    https://www.pinterest.com/pin/442830575838892711/
    http://www.screencast.com/t/ZBBMao54UT3
    https://www.pinterest.com/pin/19421842120367737/
    https://www.pinterest.com/pin/160511174196344114/
    http://www.screencast.com/t/qaFEQl1fsTb
    https://www.facebook.com/1496607120661244
    https://www.facebook.com/1490757367910368