Correct mistakes using Print Preview Edit Mode in Word 2010

If you find you spend a lot of time switching between editing and the default print preview in the Print pane, Word 2010 has a hidden Print Preview Edit Mode you should try. First, you’ll need to add it to the Quick Access Toolbar so you can find it quickly when you need it. Click…

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Casual Friday: Make your own postcards in Word

If you want to design your own postcard, there’s no need to start from scratch. You can find some great templates on Office.com, which you can access from inside of Microsoft Word. Here’s an example of how to modify a picture postcard template to make it your own. First, if working with high resolution art,…

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Quickly add a cover page in Word

If you’re working on a report and want to add a cover page before printing or sharing it, just go to the Insert tab in Word 2007 or Word 2010 and click the Cover Page button: There are a number of designs built in, or you can download more from Office.com. Once you’ve selected a…

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Print an entire workbook quickly and efficiently in Excel 2010

A coworker approached me recently with a problem. Her stakeholder was resisting the move to a new Excel template – preferring an out-of-date Word version – because it was proving tricky to print everything out quickly, a step he liked to use to review before submitting requests. I helped her streamline the template so that…

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Hide highlighter marks in Word

If you use highlighter marks in Word to indicate sections that need work or for some other purpose, you may feel obliged to wipe them all out before printing the document. But there’s no need to go to all of that trouble – unless you’re really done with them or want to share the file…

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Print just one page in Outlook 2010

Have you ever wanted to print just the first page of an email message? Most of the time, right? You may not realize it, but there is a place to select this in Outlook 2010. Just go to File, Print (or press Ctrl-P) and then click Print Options: Directly below the Print style box, about…

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Hey! How come this won’t print???

According to my informal survey around the office, the number-one nightmare suffered by modern workers includes three things. First, a deadline—rapidly approaching, or already past. Next, a document—presentation handouts, a budget summary, a performance review—that needs printing. And, finally, a printer that… Just. Won’t. Print. Let’s put this problem to rest before it has us…

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Casual Friday: Make your own holiday cards

You probably think of PowerPoint as simply a tool for presentations. But with its powerful layout and design capabilities, you could use it for a lot of different things – from wallpaper and Twitter backgrounds to holiday cards. Even if you have no design sense, you can easily create custom cards from templates available from…

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Print Excel table headers on every page

If you’re printing a long spreadsheet in Excel and want to have the same header row across the top of each page, you’re in luck. There’s a little-known feature tucked away in Excel 2007 and Excel 2010 to do just that. If you’re using Excel 2007, go to File, Page Setup and then open the…

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Add a watermark to your Word documents

If you have documents that you want to mark as DRAFT or CONFIDENTIAL before printing, you can quickly add a watermark in Word 2007 or Word 2010. Just go to the Page Layout tab and click the Watermark button: This offers an array of default choices such as DO NOT COPY and, if you scroll…

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