Prepare Office documents for download with the Document Inspector

Before you publicly share a Microsoft Office document (e.g., a Word file offered for download on your public Web site), you should use the Document Inspector to ensure there are no hidden comments, invisible images, or personal information. Your first step should be to make a copy of the file you want to share since…


Technical presentations from A to Zzz

Some presentation topics are naturally more interesting than others. For example, it’s much easier to entertain when introducing a splashy new product than giving a technical talk about how it actually works. Still, technical presentations are incredibly important and Garr Reynolds, author of “Presentation Zen,” says the tough subject matter does not give you a…


Making effective PowerPoint slides

PowerPoint is a great tool. But like any tool, it can be misused. Ever hit your thumb with a hammer? I remember when people first started using PowerPoint in their presentations. Some of the presentations were almost dizzying. I’ve seen some where the presenter used a different, almost psychedelic, color scheme on every slide and…


Box placement made easy in PowerPoint

Have you ever struggled with aligning images and textboxes in PowerPoint? Here’s a handy tip for getting all of your ducks, er, boxes, in a row. First, to add some guides, right click anywhere on the slide where there isn’t an object and select Grid and Guides. Uncheck both Snap objects to grid and Snap…


Use Smart Tags to collaborate with colleagues – right from your documents

I am sitting in training where I just learned the coolest thing. Our Unified Communications product manager just showed us how we can see presence information within our Office documents. This is useful if you ever need to collaborate on a document – say a proposal, presentation, business strategy, budget, or case study. You can…