Color your Outlook mails with categories

If you’re a visual person, you might appreciate this next tip. You can organize your e-mails visually in Outlook 2007 with color-coded categories. First, click this four-color button on your Outlook toolbar and then select All Categories from the dropdown list: This opens the Color Categories dialog box, where you can rename the default categories,…


Staying organized with Windows 7 Libraries

Files and folders are great for keeping everything neatly organized, yes? But sometimes you might want to see or locate the items in those folders in different ways. As in: "I wish I could see all my Customer-related documents in one place." How can you do it? With libraries, new in Windows 7. These handy…


Bookmark large documents

Long Word documents can really give you a workout. Sometimes I see people who need to add something to the middle of a long Word document frantically scrolling with their mouse like a hamster on a wheel. There is a better way. You can set bookmarks anywhere you want in the document and zip right…

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Help Search find your documents when you need them

Do you forget where you put things? I think most of us do, and it’s not because we’re getting older (although that doesn’t help). Most of us are busier than ever, and we’re so busy juggling projects that it can be tough to remember exactly where we saved a particular document or what we named…


Name your files for proper date sorting

Ever include dates in your Office document filenames? If you’re archiving files and want them to sort properly, there’s a format you should follow. Say that you archive final copies of your company newsletter with the date it was sent to customers. You might be tempted to use Newsletter-010410.docx to represent January, 4, 2010. (Or,…


Resolve to clean up your Outlook for the New Year

It’s that time of year when people make resolutions to do things better, and one promise that I hear often is to clean up their Outlook mail folders. Fortunately, Outlook 2007 makes this easy with the Mailbox Cleanup tasks found on the Tools menu: First, check to see how you’re doing in terms of usage…


Meetings 101: Live Meeting Tips

Live Meeting can change the way you do business – it helps you feel more connected than just an audio call. However, there are some challenges if you don’t use it too often, or have never used it before. Here are a few tips to help you get the most from Live Meeting. Audio Audio…


Meetings 101: Prepare

I go to many, many, many meetings. They vary in usefulness. The best ones are when (if I’m the one planning the meeting) I have done my homework and prepared an agenda, set up the technology correctly, and then followed up with action items. In other words, I’m prepared. Do I do this every time?…


No more folder obsession

Many of us ‘live’ in our inboxes.  Some of us obsessively meticulously organize our mail using nested folders. This army of folders, lined up in perfect order, has served to separate our almost important mails from our very important mails on a plethora of projects.  Now I’m telling you that you can toss your system…

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