Sorting paragraphs in Word

If you frequently restructure your documents and prefer not to cut and paste many paragraphs around, there’s a simpler way: Use the Sort feature in Microsoft Word. Normally you’d use Sort to alphabetize a list of names or products, but it can also help you with larger structural changes. First, number your paragraphs in the…

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Quickly combine notes and other elements in OneNote

When you work in OneNote, it’s easy to create lots of separate boxes for your text, images, and whatever other elements you capture or record in this powerful tool. But do you know the quick way to combine them? No, you don’t need to cut and paste. Simply grab the border of a box, hold…

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Four ways to sweep away desktop clutter in Windows 7

It seems like only yesterday we explored ways to get things done more quickly despite desktop clutter. But there are those (are you reading this, Mom?) who say it’s easier to avoid clutter in the first place. Windows 7 gives me the tools I always wanted to fight clutter—as in: Summoning courage. Because Search is…

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Casual Friday: Use Excel to track party prep tasks

If you’ve been using Excel for more than a little while, you’ve probably created task lists in it. You simply stretch a column as wide as you need to describe your To Do items and then type them in. This makes Excel a very flexible tool for planning, say, a holiday party – and the…

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Make large slide decks more manageable in PowerPoint 2010

If you’re a power user of PowerPoint, you’ve no doubt run into some of these scenarios: Collaborating on a slide presentation with one or more colleagues Creating a master deck to generate smaller presentation decks customized for specific audiences Moving slides around to different sections, organized by presenter Creating an Appendix with slides you won’t…

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Earn an advanced degree in Folderology on Windows 7

Students, you’ve worked hard for your diplomas, but now it’s time to reach for that next level. Here at the Windows 7 Institute of Folderology, we’ve put together a quick curriculum for your next advanced degree. Take your seats, and we’ll begin. Lesson 1: Changing folder options. Everyone seems to have their favorite way of…

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Find stuff more easily by customizing the Start Menu in Windows 7

With just about any task done with a PC, getting started means finding programs, documents, and other files. Windows 7 makes getting started easy with its flexible Start Menu—and customizing it for your work style is absolutely worth the few moments it will take. So go ahead! Grab your mouse, right-click on the taskbar and…


Clear the e-mail clutter with Ignore and Move in Outlook 2010

If you’re like me, you spend a chunk of your day sifting through your e-mails looking for the ones that require action and deleting the ones that don’t pertain to you. Well, that’s what I used to do, anyway. With Outlook 2010, if a mail conversation comes in on a topic that I don’t have…

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Two great time-saving Outlook shortcuts

There’s not one but two great keyboard shortcuts in Microsoft Outlook that are based on the V key. First, if you want to create a new message that contains the contents of your clipboard (selected using either the Cut or Copy commands), just use Control V in any open mailbox in Outlook. Presto, now just…

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Make your documents easier to spot with thumbnails

If you’re a visual person, you’ll appreciate this next tip. Did you know that your Microsoft Office 2007 documents can be saved with thumbnail images? Then, when you view the files in Windows Explorer or the Open dialog box using Medium Icons or larger, you’ll see a small picture of the beginning of your document….

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