Crowd control for your desktop: Managing multiple windows in Windows 7

It’s not unusual—in fact, it’s typical—for PC users to keep a number of windows open on the desktop. My neighbor, Joe (not his real name), discussed this very issue with me at last Saturday night’s block party and barbecue. At his job, I learned, Joe must frequently answer questions on both the whereabouts and the…

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Create a PST file in Outlook 2010

Even if you’ve created Outlook personal data files before to archive, filter, or otherwise store mail on your local drive, you may not know where to find this feature in Outlook 2010. It’s actually pretty quick and easy to do, once you know where to look. On the Home tab, click New Items, select More…

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Fast forward to a happy ending with Windows 7 Search

Living in the moment has its joys – but for most of us, that doesn’t apply to searching for documents, folders, and other computer inhabitants. Mostly, we just want to get to the finding part as quickly as possible. Fortunately, Windows 7 uses its powerful indexing capability and some handy tools to help us reach…

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Get organized with Windows 7 libraries

There are those among us who carefully lay out hierarchies of folders, each clearly named, in which to store the many documents we create. These folks can very quickly access, for example, the budget spreadsheets from Q2, three years ago, for the Southwest region engineering departments. Or whatever else they need. These lucky people probably…

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Casual Friday: Using PowerPoint as a picture library

Most people think of PowerPoint as just a presentation tool, but it makes a great picture library as well. You can paste images into it and include all sorts of notes about when and how the pictures were taken or created, add the names of the people in the photos, and document details about the…

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Create Search Folders in Outlook 2010

If you find yourself scouring your Inbox and various Outlook folders for specific types of mails, there is an easier way. You can create Search Folders for all sorts of common tasks, and then they’ll just be a click away! Consider these ideas for useful Search Folders: All mails flagged for follow up All mails…

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Move rows around quickly in Excel

If you’re like me, when working with rows of data in Excel, you often find you want to reorder them. For instance, let’s say you’re tracking transactions from different cliients. You could just sort by that column, but if you want to group your customers by something other than alphabetical order or a secondary column…

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Use Clean Up to zap unnecessary mails in Outlook 2010

It’s January, so you’ve no doubt resolved to take control of your Inbox (a perennial favorite that never goes out of style!). One tool that can help is the Clean Up button in Outlook 2010. First, select a mail folder you want to clean up. While it can clean up conversations, you don’t actually need…

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New Year's resolutions you can resolve with Office and Windows

It’s 2011, and if you’re like me, you know there are some things you should have mastered last year that you didn’t get to – so you resolve to tackle them when the calendar rolls over. Here are 65 popular tasks we frequently hear that customers want to learn – and which Productivity Hub can…

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Casual Friday: Download next year's calendar today

It’s almost the New Year, which means shopping for a new calendar. Or does it? Did you know that Microsoft Office offers calendars you can download, customize, and print yourself! In PowerPoint 2010, simply go to File, New, and click Calendars under Office.com Templates: Now browse for a calendar: Download as many as you like…

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