Save time with OneNote 2010 linked notes

One of the best features you may have missed in Office 2010 is the tight integration between Outlook and OneNote. Open up an appointment in Outlook 2010 and you’ll see a small OneNote button: Click it to open a linked meeting notes section (the first time you use it, you’ll be prompted to select where…

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Using Actions in Office 2010

If you’re an old pro at Office, you may be wondering what happened to Smart Tags when you upgraded to Office 2010. They have been renamed Actions, and you have a lot of flexibility in how you use them. Actions are also less obtrusive. There’s no longer an icon that pops up when Office detects…

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Create a Calendar Group in Outlook 2010

If your team always seems to be out-of-sync, create a Calendar Group to quickly pull up everyone’s schedule in one view. First, go to Calendar in Outlook 2010, click Calendar Groups, and Create New Calendar Group: Give it a name and then select all of the people you want to add from the address book….

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Speed up your PowerPoint presentation with keyboard shortcuts

When you’re presenting, the last thing you want to do is lose the flow of your presentation when moving around your PowerPoint deck to answer a question or activating a presentation feature. Here are some handy keyboard shortcuts that will help make your talks go smoother: Launch from the beginning: F5 Next slide or animation:…

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Reserve travel time in Outlook

Here’s a helpful tip if you frequently book appointments that require a significant amount of travel to and from the meeting place. The quickest solution is to include time before and after the meeting for travel in the Outlook appointment. The problem with this is that if you’re the only one who is traveling, it…

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Link your PowerPoint presentations to improve flow

You know that awkward pause during team presentations when one team member hands off to another, and there is much squabbling to bring up the correct presentation? That’s because most people don’t realize you can easily link slide decks to each other – as long as they’re locked down at least a little in advance…

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Windows 7 Replay: Big screens and presentations—no sweaty palms required

Here’s a classic tip you might have missed: Among other things, Windows 7 addresses the second-most prevalent human phobia: Fear of the Big Screen Not Working During a Presentation. No one wants to look like a dim bulb. That Big, Eye-Popping Projector-and-Screen (or gargantuan monitor) in your conference room or lobby will play nicely with…

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Set custom reminders in Outlook

When you create a task or meeting reminder or select a Snooze reminder in Microsoft Outlook, you’re not constrained by the default choices of 5 minutes to 2 weeks, or the various options listed in between. Instead, just type in the reminder time you want, including the number and unit description text: "minutes," "hours," "weeks"…

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Track your time with the Outlook Journal

Outlook contains a great feature if you bill by the hour or want to see where all of the time in your work day goes. It’s called Journal, and it can actually track your work activities not just in Outlook but also Access, Excel, PowerPoint, and Word. It’s not turned on by default, so if…

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Outlook Gadget shows your day at glance

If you have Windows Vista or Windows 7, you probably have the default Gadgets on your desktop displaying a handy clock and calendar. But did you know you can show your upcoming Outlook appointments there as well? First, download the Outlook Appointments Gadget and install it. If it doesn’t appear, right click any open gadget…

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