Create a pull quote in Word

If your Word document looks like a wall of text and you have no pictures, tables, or diagrams to break up all of the gray, try adding some pull quotes. Find short statements to emphasize that will draw your readers deeper in to the document. Once you have your quote in mind, go to the…

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Styles at your fingertips in Word

If you spend a lot of time working with styles, this next tip is for you. And it works in both Word 2007 and Word 2010. To view the active style and quickly change it or modify the base style, you can use the Ctrl+Shift+S shortcut to open the Apply Styles dialog box: Best of…

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Adding (and removing) fancy dividers in Word

There are a few different ways to create horizontal divider lines in Word 2007 and Word 2010. The most commonly used one is done by typing three hyphens (—) and then pressing Enter: If you want a dotted line, use three asterisks (***): Three equal signs (===) gives you a double line: Three underscores (___)…

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Restrict style changes in Word

If you want to limit the use of styles and themes in a Word document that you and your teammates are collaborating on, there’s a tucked away feature that does just that – and it works in both Word 2007 and Word 2010. First, click the tiny launcher button below the Change Styles button on…

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Quickly copy a design theme from one PowerPoint presentation to another

How many times have you started a PowerPoint presentation and then realized you needed to use a different template? Fortunately, there’s an easy way to copy over the theme from one presentation to another. This works in both PowerPoint 2007 and PowerPoint 2010. First, open both your source and destination documents (and close any others…

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How to select more highlight colors in Word

If you color-code the text in your Word documents, you may feel constrained by the 15 Highlight Color choices: Fortunately, there’s another command available if you want to expand your color palette: Shading. The button is not far from the Highlight Color selector on the Word toolbar: It’s just about seven spots to the right…

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Create fancier signatures in Outlook

It’s easy to create an Outlook signature. Just click on the Signature button in a new message, select Signatures and then click New and start typing. The only problem with this approach is that the signature editor is fairly limited. A better option is to use the new mail message itself. You’ll have access to…

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Remove skipped lines from your Word documents

When authoring in Microsoft Word, the default template automatically skips a line between paragraphs – which is visually pleasing and does make it easier to read. But what if you’re authoring in Word for another destination, such as a blog or social media site? When you cut and paste your text into your publishing tool,…

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Quickly add a cover page in Word

If you’re working on a report and want to add a cover page before printing or sharing it, just go to the Insert tab in Word 2007 or Word 2010 and click the Cover Page button: There are a number of designs built in, or you can download more from Office.com. Once you’ve selected a…

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Quickly clear formatting in Word

There are many ways to clear and adjust formatting in Microsoft Word 2007 and 2010. You can use smart tags when you cut and paste, select styles from the toolbar, search and replace formats, and even pick up and copy styles you like with the Format Painter. But if all you want to do is…

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