Create a PST file in Outlook 2010

Even if you’ve created Outlook personal data files before to archive, filter, or otherwise store mail on your local drive, you may not know where to find this feature in Outlook 2010. It’s actually pretty quick and easy to do, once you know where to look. On the Home tab, click New Items, select More…

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Find that mail with Outlook advanced search options

If you want to go beyond the basic mailbox search, click the Search box magnifying glass icon in Outlook 2010: This opens up a Search Tools toolbar with a number of options. Let’s say you want to look at all mail from a particular person, even if it’s filed away outside of your Inbox or…


Add a background color to your Outlook mails

If you want your mail to stand out a little from the pack of messages invading your coworkers and clients Inboxes, you can always add a background color. Just be careful not to choose a color that is so dark it affects readability or so garish that it impedes your perceived professionalism. If you just…

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Print just one page in Outlook 2010

Have you ever wanted to print just the first page of an email message? Most of the time, right? You may not realize it, but there is a place to select this in Outlook 2010. Just go to File, Print (or press Ctrl-P) and then click Print Options: Directly below the Print style box, about…

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Improve the quality of your emails

Do you ever get the feeling that you send mails too quickly, before they are fully proofread and the recipient list scrubbed of any non-essential personnel? Are there are times you wish you could take back a mail and start over? Sure, you can recall messages in Outlook but a better solution is to add…


Create Search Folders in Outlook 2010

If you find yourself scouring your Inbox and various Outlook folders for specific types of mails, there is an easier way. You can create Search Folders for all sorts of common tasks, and then they’ll just be a click away! Consider these ideas for useful Search Folders: All mails flagged for follow up All mails…

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Send OneNote pages to email, blogs, even mobile phones

OneNote 2010 builds on past versions to offer more flexibilty in letting your access and share the notes and articles you jot down or type up. For most of your sharing options, go to the File menu and select Send: E-mail Page will put your selected page directly into an Outlook 2010 message. E-mail page…

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Participate in ‘Clean Out Your Inbox Week’

Taking control of your Inbox is a perennial topic, one that we’ve addressed several times with our Inbox bootcamp and New Year’s clean-up resolution. MSNBC has a fresh take on how to deal with your overflowing inbox and calls for workers to take part in “Clean Out Your Inbox Week.” Productivity experts suggest you commit…

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Use Clean Up to zap unnecessary mails in Outlook 2010

It’s January, so you’ve no doubt resolved to take control of your Inbox (a perennial favorite that never goes out of style!). One tool that can help is the Clean Up button in Outlook 2010. First, select a mail folder you want to clean up. While it can clean up conversations, you don’t actually need…

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New Year’s resolutions you can resolve with Office and Windows

It’s 2011, and if you’re like me, you know there are some things you should have mastered last year that you didn’t get to – so you resolve to tackle them when the calendar rolls over. Here are 65 popular tasks we frequently hear that customers want to learn – and which Productivity Hub can…