Oops! I Forgot to Save It!

One of the best things about Office programs (and just about any other application, for that matter) is that when I close a file without saving, I get prompted with a familiar message: It’s simple, I know, but I can’t tell you how many times this has saved my bacon. I also can’t tell you…


Create a pull quote in Word

If your Word document looks like a wall of text and you have no pictures, tables, or diagrams to break up all of the gray, try adding some pull quotes. Find short statements to emphasize that will draw your readers deeper in to the document. Once you have your quote in mind, go to the…


Add popular commands to your Office 2010 ribbons

The Office team has compiled customers’ favorite commands across all Office 2010 applications, which you can download to add as a Favorites tab in Access, Excel, InfoPath, OneNote, Outlook, PowerPoint, Project, Publisher, Visio, and Word. For example, the Favorites tab in Word puts Save, Send, Properties, Spelling & Grammar, Quick Print, Word Options and other…


Let Office read documents to you

Too busy to read all of the documents on your To Do list? If you want, you can have your Office applications read them to you. This will work in any Office 2010 program except Access. First, click the arrow icon to the right of your Quick Access Toolbar on the Office application for which…


Styles at your fingertips in Word

If you spend a lot of time working with styles, this next tip is for you. And it works in both Word 2007 and Word 2010. To view the active style and quickly change it or modify the base style, you can use the Ctrl+Shift+S shortcut to open the Apply Styles dialog box: Best of…


Use object anchors to help place images in Word

If you’ve ever grappled with positioning an image in Word in just the right spot in relation to your wrapped text, you should turn on object anchors to show where the image is actually tethered. This works in Word 2007 and Word 2010. Go to File, Options, Display and check the box to show Object…


Modify clip art for your presentations

If you use pictures in your Word documents and PowerPoint presentations, you probably hunt regularly for useful clip art on Office.com. But you don’t have to stop there. Make the imagery your own by changing the colors and even removing unwanted elements. First, make sure you use illustrations (not photographs). Go to the Insert tab…


Using Actions in Office 2010

If you’re an old pro at Office, you may be wondering what happened to Smart Tags when you upgraded to Office 2010. They have been renamed Actions, and you have a lot of flexibility in how you use them. Actions are also less obtrusive. There’s no longer an icon that pops up when Office detects…


Adding (and removing) fancy dividers in Word

There are a few different ways to create horizontal divider lines in Word 2007 and Word 2010. The most commonly used one is done by typing three hyphens (—) and then pressing Enter: If you want a dotted line, use three asterisks (***): Three equal signs (===) gives you a double line: Three underscores (___)…


Restrict style changes in Word

If you want to limit the use of styles and themes in a Word document that you and your teammates are collaborating on, there’s a tucked away feature that does just that – and it works in both Word 2007 and Word 2010. First, click the tiny launcher button below the Change Styles button on…