Viewing a SharePoint calendar in Outlook

  • Article

Using a calendar out on your SharePoint team site has a few
advantages:

  • Everyone on your team can access it and add
    appointments.
  • Security is managed through SharePoint.
  • If the calendar’s creator leaves the company,
    the calendar still exists. This is an advantage over sharing calendars in
    Outlook.

However, because I use Outlook to manage most of my
appointments, I find that going out to a separate site is a big drawback. Do I really
have to spend my day navigating among my various calendars? It turns out that I
don’t – I can manage everything directly from Outlook.

  • Go to the SharePoint calendar you’d like to
    sync.
  • In the ribbon, click Calendar | Connect & Export | Connect to Outlook.

           

  • You’ll have to click Allow and Yes through
    the 2 security dialogs.
  • You should see the SharePoint calendar available
    now in Outlook.

           

  • If you click the left arrow on the tab for the 2nd
    calendar, you can view the 2 calendars in an overlay.

           

This ability to view the SharePoint calendar within Outlook
also has the following benefits:

  • The Outlook calendar will automatically sync
    from SharePoint.
  • Changes and additions you make to the calendar
    in Outlook will be reflected in SharePoint.
  • You can toggle the calendar from your active
    view by checking/uncheck the corresponding box on the left.