Embed the file path in your Word documents


This next tip is for you if you’ve ever looked at a printed Word document and wondered, "Where is the file for this?"

It’s a simple task to embed the file path directly into your Word files so you can tell at a glance where you saved them – whether it’s on your hard drive or a remote file share. This also is helpful when providing printouts to team members, so they know where to find the "soft copy" of the document after your meeting.

To add this detail to your docs in Word 2007 or Word 2010, go to the Insert tab, click Quick Parts and select Field:

Insert Field

Scroll through the field names until you find FileName. Select it and then check Add path to filename under Field options:

FileName

The best place to insert this field code is the footer so that it appears on every page – that way you only need to find one sheet of paper to track down the full document:

Displaying file path

If you move the file, the path will need to be refreshed. Select your path, right click it, and choose Update Field:

Update Field

Suzanne

Comments (25)

  1. Pati says:

    Thank you so much!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! this Word 2010  drives me crazy some times.  Everything is so different from 2007.  

  2. RC says:

    This was the exact information that I was looking for!!

  3. Sheryl says:

    I like word 2010, but sometimes it's so hard to find what I want to do. The help doesn't always help either, which makes it take twice as long to do something simple.

  4. Carol Bastien says:

    You just saved me HOURS of messing around in here; Perfect 🙂

  5. Debbie says:

    I agree, I've been trying to figure this out for weeks. I've looked everywhere including helps which is of no use.

    Thank you

  6. Desmond says:

    Excellent and clear instructions in setting up the filename and path for a word document report.

    Just could not undertsand why MIcrosoft delibrately complicate things from previous version. guest it is just a few steps far backward instead of forward.

    Thanks

  7. June001 says:

    Thank you soo much, tried looking for it myself, gave up and came here.

  8. colleen says:

    Agreed Pati but thank goodness we have Microsoft Help.

  9. Martha says:

    Thank you.  I had given up searching.

  10. patricia says:

    I certainly agree with you there.  2007 was so much more user-friendly.  Items were where you might expect them to be.

  11. NOEL says:

    Thank you, gave up trying to find it in Word. Had to go on the Internet (LOL).

    Very helpful:o)

  12. Dianne says:

    I would not have found this out on my own 🙁   Thankyou.

  13. alex says:

    I would like to add this information as described above (thanks for the tip about updating the path if you move the file!); however, even though I want to place it in the footer, I would also like to be able to hide this information when sending an email or printing.

    I tried just hiding the text, but for some reason, the text won't hide when it's in the footer. At least that is what is happening with my document. Is there a way to hide the path in the footer or am I asking too much?

  14. wendy says:

    Thank you soo much! It was driving me crazy!!! Bring back 2003 I say! 🙂

  15. kathy says:

    When I go through the motions of inserting a filename in my document, this is my result:

    {FILENAME p *MERGEFORMAT}

    Does anyone know why?

  16. Tim says:

    Kathy,

    Select the field and press Shift+F9

  17. Leila says:

    Many thanks! Hope you will post more helpful tips so those of us who are used to 2003 will find it easier to navigate 2010 🙂

  18. ML49448 says:

    Please  – how do u do it automatically for every document u produce ? i do not want to have to do this every time

  19. Dave says:

    Oh thank you I do my brain in trying to remember how to do this every time and I am glad to see I am not the only one who still prefers 2007

  20. kerry says:

    Thank you! Very helpful information for someone who's used to 97-03.

  21. janet says:

    Can I set a default so it does it automatically for every document?

  22. Mark says:

    Why can't it updated automatically? I think most of us will forget to update it manually.

  23. CC says:

    Excellent

  24. gari says:

    REFER THIS SITE FOR DEFAULT SETTINGS

    word.mvps.org/…/CustomizeNormalTemplate.htm

  25. Fathima tabassum says:

    Please suggest me….Can I set a default so it does it automatically for every document?