Keep your Outlook meeting requests in your Inbox

By default, Outlook deletes meeting request mails once you've accepted or declined the invite. This is designed to help you reduce clutter in your Inbox, and you can recover them individually if you like from your Deleted Items folder (as long as it hasn't been emptied).

If you prefer to hang on to these invite messages by default - say, to maintain a more complete e-mail history with your correspondents - you can toggle this option off.

In Outlook 2010, this is found under the File tab. Click Options, then Mail, and scroll down to the Send messages section. Now uncheck the box next to Delete meeting requests and notifications from Inbox after responding:

Outlook Options

In Outlook 2007, you'll find the similar option Delete meeting request from Inbox when responding under Tools, Options, Preferences, E-mail Options, Advanced E-mail Options.


Comments (16)
  1. Sagar says:

    Thanks for the info. Appreciate the effort.

  2. skndeif says:

    This should have been disabled by default!

  3. Rob Orton says:

    I think this option is also the reason why people loose meetings from their calendar.  If you delete the appointment item from the inbox that "DELETES THE APPOINTMENT FROM THE CALENDAR"  well at least in my experience of using the software.

  4. Matthew says:

    That is the most stupid place to put this option

  5. Chet says:

    Thank you.  It is so so helpful to see when the invites appeared in my inbox.

  6. Bridgepont says:

    Thank you!   I couldn’t figure out how to get it back to the default of deleting them once I responded.   It was driving me nuts, I couldn’t easily tell if I responded or not.   It wasn’t an intuitive field to find.

  7. APB-TBM says:

    My requests are still being deleted, despite of unchecking the box … any suggestions on why and how to fix it?


  8. dsm says:

    exact solution for the problem i was trying to fix!!!

  9. Sital says:

    This is so dumb to place this setting in "send message' tab- common' Microsoft people!

    Thanks so much for pointing this out..

  10. Dan_IT says:

    I see no similar option in Outlook for Mac. I miss Entourage and Office 2008 more and more every day.  

  11. Kenny G says:

    Please tell the person at Microsoft who had this moved to put it back in an easy location. This is really dumb and so is the worthless Office 2010 Help can't even find it.

  12. ALO says:

    Is there not an option in Outlook for MAC?

  13. Janet B says:

    I always struggle to find this – I've had to have my work PC rebuilt a number of times, and always end up frustrated that my invites completely disappear when I've responded to them.  I search and search, try the help (which doesn't find any hits), and then end up googling for a solution.

    Suzanne – appreciate the time and effort you've gone to to post this 🙂  Many thanks

  14. Max says:

    very helpful. Saves a lot of my time now. dont have to go looking at past Calendars.

  15. HELEN says:

    I knew it was there (our IT lady didn't!) but couldn't locate it!  Thanks, very clear instructions.  Feel so much safer keeping them in inbox – clutter or no clutter!

  16. John says:

    I agree with the posters above – why on earth did MS choose to hide this settings in the "Send Messages" area. This setting has ABSOLUTELY NOTHING to do with send messages. Interesting that when you type "delete meeting requests" into Outlook help you get zero results about this setting. Yet another MS fail…

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