Add a picture to your mails in Outlook 2010


If you’re lucky enough to work for an organization that has adopted Office 2010 and Exchange 2010 since the business launch a few weeks back (or participated in the beta), you may have noticed the appearance of your coworkers’ pictures at the top of their mails to you.

This is a great feature for a number of reasons: company security to help ensure a person is who they say they are, and to guard against personal insecurity by helping you identify new people (or those who you feel foolish for having forgotten!) at meetings.

If your company already has a picture database and has synchronized it to the Global Address List, you’ll already be in there. However, some companies may not automatically add pictures or there may be some accounts that lack them. If so, you may be able to add a picture for yourself.

The recommended picture is 96×96 pixels with a small file size, say 10K or so. If you have a picture that you want to optimize, try using Microsoft Office Picture Manager to crop and shrink it as needed.

To add a picture (if your organization supports it), click on your name in an e-mail addressed to you. This is the fastest way to open your Contact preview. Click Open Contact to display your full contact information. Now double-click the generic picture icon:

Generic Picture Icon

You’ll be prompted to locate the picture you want to use. Find something appropriate for work, ideally a recent close up of your face. Then click Save & Close and you’re done.

Suzanne

Comments (52)

  1. Suan Kan says:

    How to enable this facility on the Exchange level?

    I mean that currently nothing pops up when we double-click on the generic picture.

  2. Henry says:

    Thanks a lot, this was driving me nuts.

  3. susan says:

    I added a picture of myself in my contacts however my company loaded a photo database to the global address list.  I don't want to use that picture I want to use the photo of my choosing.  Can I override the global address photo?

  4. ricardo says:

    Thanks for the info, very valuable.

  5. Drew says:

    Hi,

    This does not work for me, when i double click the generic picture outline, nothing happens, as if it's locked.

  6. Esra Iyidogan says:

    Hi, I can not double click on the egenric picture icon. What can be the problem and how can I solve it?

    Thanks a lot 🙂

  7. Elizabeth Peterson says:

    How do I add my Compnay Badge Photo to my emails?

  8. jaya says:

    Nothing happens when I double click the generic picture. Does that mean that it requires an administrator?

  9. AP says:

    Bless you! I've been trying to figure out how to change my photo from the company one that was automatically uploaded and couldn't figure out how to do it.

  10. SRC says:

    Thanks a lot for the info. Really helpful

  11. Scott Levick says:

    This doesn't work. When I click my name in an email addressed to me, it pulls up my contact card. I cannot double-click the picture. I have to save myself as a contact before I can edit the picture. This may be because my company does not allow it, but why would I be able to add the picture in the actual contact?

  12. Jack says:

    Great directions – thanks.  Now I don't like the picture I put in there.  I'd like to change it.  When I follow your instructions to ADD a picture, and I click Open Contact, now there is no generic icon – now there is the picture I recently added.  When I double-click on the existing photo, it does nothing.  Soi I can't replace it.

    Any ideas yoiu could offer would be much appreciated.  

    Jack

  13. Longshot9 says:

    This doesn't work when you have Lync integrated into your network.

  14. Ajitabh Kumar Sharma says:

    This just uploads your photo in your local copy. If you send mail to anyone your image will not appear there.

  15. Brian says:

    This works great for adding pictures to your names in your contact list.

    But how in the world do you add your own personal picture, many would like to know that, thanks MS for making thinks so dam complicated for no dam good reason

  16. Harry Walker says:

    This is exactly the information I wanted.  Too bad, I could not find in Tech Net.

  17. M. Blaise says:

    tried it, sorry it doesn't work for me

  18. Edwina says:

    My co-workers can not see my profile picture.  I can see/view that the picture has been added and saved to my contact but the picture is not showing up when I send an email.  How do I fix my profile picture showing up when I email co-workers?

  19. tomasz1 says:

    Hi

    Yes, but how to do, for all people in company, sa administrator?

    I cannot create on my computer e-mail profile for every person and do it manually.

    Is it posible to do it more automatically? Using exchange 2010 and powershell for example?

    Best Regards

    Tomasz

  20. Jahona says:

    Hello Suzanne, thanks for the info.

    When I double-click the generic picture icon nothing happens.  Any suggestions?  

    Thanks!

    ps.  fairly sure my organisation allows this (I have a colleague who has received mails from people that have a photo)

  21. Pat says:

    When creating a contact group using Outlook 2010, can I add a picture of the entire group (not just individual members)?

  22. marius says:

    Thank you very much. I was searching since morning for this 🙂

    All the best to you!

  23. Warren Nicholson says:

    The instructions are incorrect.

    My company supports pictures and has asked me to attach a photo

    When I follow these directions and double click on the generic photo in my own contact info, nothing happens

    The instructions don't work

  24. Josh says:

    Where is the follow up from the author.

    Does anyone else see the number of people this didn't work for?

    It is so disappointing that this level of followup sadly becomes more and more the norm.

  25. Matt from Vegas says:

    You have to add YOUR contact to YOUR contact's list (You cannot double click on the contact from the Global Address List).  Once you have added your contact from the GAL to your Contacts list – you can double click the picture and change.  Hope it helps!!!!

  26. suryaprakasa rao says:

    how to shown my out look photo in others outlook

  27. SR says:

    my picture doesn't show up in the header for the people I've sent emails to.

  28. Shaeeb says:

    Nothing Happened when i clicked on the Photo Icon over Outlook Contact Details Form. If anyone has any suggestions regarding this , please ping me at engg.shaeeb@gmail.com

  29. Don says:

    Only work on Local copy, And yes it works great but I have to bring friends to my desk to shoulder surf so he can see my pic. – The company uses a sever for all employee pictures, so it useless.

    ***USELESS****

  30. Alejandro says:

    Thanks, Matt from Vegas!!

    "You have to add YOUR contact to YOUR contact's list (You cannot double click on the contact from the Global Address List).  Once you have added your contact from the GAL to your Contacts list – you can double click the picture and change.  Hope it helps!!!!"

    however, does this mean everyone will see it or just me?

  31. Emily WN says:

    Thanks 'Matt from Vegas' your further instruction has helped me.

  32. Andy says:

    Great thanks Matt now works for me (going back into my contacts and double clicking)

    Matt from Vegas

    27 Sep 2012 2:18 PM

    #

    You have to add YOUR contact to YOUR contact's list (You cannot double click on the contact from the Global Address List).  Once you have added your contact from the GAL to your Contacts list – you can double click the picture and change.  Hope it helps!!!!

  33. Christine says:

    it did not work. I can only see the pic that I uploaded. When I sent email to my friends, they can not see my pic. Pls advise.

  34. Lyn says:

    Very helpful! I had been trying to figure this out for a while.  Thanks!

  35. HB says:

    That wored!!!  Thank you all so much!::    re: (You have to add YOUR contact to YOUR contact's list (You cannot double click on the contact from the Global Address List).  Once you have added your contact from the GAL to your Contacts list – you can double click the picture and change.  Hope it helps!!!!

    )

  36. JM says:

    I have been able to upload my picture to my contacts and it is now showing up when I am copied on an email.  However, not when I send one.

    Also, when I double click on the generic photo, nothing happens.

  37. TeAnne in New York says:

    Thanks so much! After I read a comment about opening up my contact information from the global email source, I was able to add my picture and save it to my global contact information and now it works just fine. I was so tired of looking at that blank, featureless blob next to my name when every one else was smiling up at me when I emailed them.

  38. Mark L says:

    Thanks HB that little tid bit was the missing piece

  39. apdelga76 says:

    Unfortunately my co-workers can't see my picture, only I can, which is weird since other's that are overseas have added a picture and I'm able to see and so do my co-workers, has anyone been able to resolve this? my office has Lynch and I can't upload a picture there sucks….

  40. KB says:

    Matt From Vegas….Bingo! Thanks!

    You have to add YOUR contact to YOUR contact's list (You cannot double click on the contact from the Global Address List).  Once you have added your contact from the GAL to your Contacts list – you can double click the picture and change.  Hope it helps!!!!

  41. LeeLou says:

    I have done all the above, many times and I have the photo on my contact in my contact list, but it doesn't transfer with the email.

  42. Cheryl says:

    Matt from Vegas – Your directions solved my problem!  Thank you!

    "You have to add YOUR contact to YOUR contact's list (You cannot double click on the contact from the Global Address List).  Once you have added your contact from the GAL to your Contacts list – you can double click the picture and change.  Hope it helps!!!!"

  43. kpb says:

    I do not see where anyone has explained why our picture does not transfer w/the email.  I see it-it comes to me when I do a test email to myself, but it does not show up when sending emails to anyone else.  Thoughts? Ideas? Fixes?

  44. sarah says:

    My co workers cannot see my picture either and I can only see theres if I add their picture to a contact card in MY contacts.  this cant be right and there must be another way.

    As above others in the business have done this and I can see there pictures and they are not in my address book.  Any help greatfully recieved.

  45. Syed says:

    Hi, it is only working on my pc, my colleagues are not able to see my pic on their outlook

  46. james says:

    For those of you that are part of a corporate network (we're on MS Exchange) it appears that you can link your outlook account with a social network such as LinkedIn. By doing so, the image on you social network site will appear to all of your coworkers within outlook.

    P.S. – It looks like we're only here to help each other. I've seen no moderator input on this thread.

  47. will says:

    One would think such a simple task would be as simple as –

    Find the photo you'd like to use and DRAG it into the icon box.  Oh wait… I can do that on my Mac.  

    Sorry MS.  You still suck. And always will.  

    This help page is useless.  

  48. Edric says:

    This method works!!!

    "You have to add YOUR contact to YOUR contact's list (You cannot double click on the contact from the Global Address List).  Once you have added your contact from the GAL to your Contacts list – you can double click the picture and change.  Hope it helps!!!!"

  49. prasad says:

    It works if you do what Edric says.

  50. Kinjal says:

    Excellent.I was always wondering when I was looking pictures of other outlook users.

    Thanks for valueable info.

    Now I am able to see my photo

  51. Michelle says:

    Follow what Edric said to do and it works.  🙂

  52. mike s says:

    does anyone know how to opt out of this?