Staying in the Time Zone

Do you have one of those hectic schedules where you spend all day running from one meeting to another? And they’re with folks all over the world or the country? Road trips can be even more hectic.

Outlook 2007 can help keep you from being late – well, at least not because you were mentally in the wrong time zone.

I used to agonize over the time zones – but with Outlook 2007 you can specify time zones when scheduling appointments and Outlook will automatically convert them into your local time. There’s no reason to do the mental gymnastics needed to calculate the time differences in your head.

When you’re scheduling an appointment, just use the Time Zones button on the new Ribbon.

When you click the Time Zones button, Outlook adds time zone fields to your start and end times. Just select the time zone you want from the list. Outlook will convert the appointment to your local time.

Then, when you travel, just change your Outlook time zone to see your appointments in terms in relation to where you are.  Brilliant!

To do this, just select Tools, then Options. On the Preferences tab, click on Calendar Options. When the Calendar Options dialog box appears, click on Time Zone. Just select your new time zone from the drop down box.

While you’re here, you can see how easy it is to add a second time zone to your calendar. This is a time-saving feature that can help you if you frequently travel between two time zones, or you often work with another office or customer located in a different zone. When you add a second time zone, both will be displayed on the running timeline of your schedule.

At the same dialog box you used to change your current time zone, there’s a section that lets you add the second zone. Just check the “show additional time zone” box and select your second zone from the drop-down menu.

You may have also noticed the Swap Time Zones button at the bottom of the dialog box. This button lets you quickly toggle between your primary and secondary time zones. If only dealing with jet lag was this easy.


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