Data immutability and Office 365 tenant lifecycle

One of the more common questions about Office 365 has been – what happens to my data after my organization’s Office 365 subscription ends? The most common answer circulated in the community refers to a grace period of 30 days, during which you can still retrieve your data. The answer’s not wrong, but here’s some…


Litigation Hold and In-Place Hold in Exchange 2013 and Exchange Online

In Exchange 2010 and Exchange Online, we introduced Litigation Hold to allow you to immutably preserve mailbox content to meet long term preservation and eDiscovery requirements. When a mailbox is placed on Litigation Hold, mailbox content is preserved indefinitely. Placing a mailbox on Litigation Hold You can place a mailbox on Litigation Hold by using…


Using Exchange Web Services to Apply a Personal Tag to a Custom Folder

In Exchange 2010, we introduced Retention Tags, a Messaging Records Management (MRM) feature that allows you to manage email lifecycle. You can use retention policies to retain mailbox data for as long as it’s required to meet business or regulatory requirements, and delete items older than the specified period. One of the design goals for…


Preserve mailbox data for eDiscovery using inactive mailboxes in Exchange Online

In Exchange Online and Exchange Server 2013, you can use In-Place Hold or Litigation Hold to preserve mailbox content for litigation or investigations. Many organizations also need to preserve mailbox data for users who are no longer in the organization. In on-premises Exchange deployments, this has typically been done by disabling the Active Directory user…


In-Place eDiscovery and In-Place Hold in the New Exchange – Part II

In Part I of this post, we covered what’s new in In-Place eDiscovery in the new Exchange. In this post, let’s take a look at how the new Exchange retains data immutably. One of the first steps you must take when reasonable expectation of litigation exists or when served an eDiscovery request is to preserve…


Introducing Data Loss Prevention in the New Exchange

The Data Loss Prevention (DLP) feature in the new Exchange will help you identify, monitor, and protect sensitive information in your organization through deep content analysis. DLP is increasingly important for enterprise message systems because business critical email includes sensitive data that needs to be protected. It’s the financial information, personally identifiable information (PII) and…


In-Place eDiscovery and In-Place Hold in the New Exchange - Part I

When faced with eDiscovery requests, organizations need to be able to preserve email records, search relevant records and produce them for review. In Exchange Server 2010 and Office 365, Litigation Hold makes it possible to preserve mailbox items. When a user or a process attempts to delete an item permanently, it is removed from the…


Moving from EHA to Office 365

In late December 2010, we announced Exchange Online Archiving (EOA) as part of the Office 365 services. With that announcement we began taking steps to migrate customers from the legacy Exchange Hosted Archive service while continuing to help customers with their retention, compliance and eDiscovery needs. For customers still on the EHA service today, you…


Calendar and Tasks Retention Tag Support in Exchange 2010 SP2 RU4

In order to ensure compliance policy requirements are met within the messaging environment, messaging data must be classified and maintained for periods of time based on the classification level. In Exchange 2003, the Mailbox Manager provided a means to delete messaging data, including calendar and task objects. Mailbox Manager was limited in its ability, however:…

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Update on Multi-Mailbox Search Licensing

Earlier this month we announced a change on this blog related to licensing for Multi-Mailbox Search. Since then we’ve received questions about when it’ll go into effect. The change will go into effect starting October 1, which is when it’ll be reflected in the product use rights (PUR). The PUR contain the terms and conditions…