Tip o’ the Week 356 – How not to send mail accidentally

An ohnosecond is the small measure of time between a luser doing something seemingly innocuous, then realising the true magnitude of what you’ve done. Frobbing a scram switch without knowing. The dawning reality that a protest vote might actually result in that thing actually happening. Sending an email to someone you didn’t mean to, that…

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Tip o’ the Week #282 – Delay your mail

There are several techniques to delay sending messages, something that could be considered good practice – according to Harvard Business Review, for example, bosses who send email late in the night are causing lots of stress as people feel obliged to respond immediately. A counter-argument would be that if people don’t want to respond to…

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Tip o’ the Week #274 – Hello, Skype for Business

Instant Messaging (and later, voice/video calling) has been with us, in the corporate world, for 15 years – the first real enterprise IM platform was Exchange 2000 Instant Messaging, which used a variant of MSN Messenger as its client, and some workers had been using MSN and AOL for a while before that. The Exchange…

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Tip o’ the Week #264 – BCC people to a meeting

There’s a great deal of etiquette bound up in email communications – and it varies by culture and sometimes by country. Some people politely make the point of always addressing the recipient in an email, and in thanking them at the end, whereas others apparently look on it as a badge of honour to contain…

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Tip o’ the Week #119 – Using Outlook in multiple windows

This week’s tip comes courtesy of Jon Morris, who is agog at the way lots of people switch between their Inbox and their Calendar, in Outlook. Hands up if you routinely use the Navigation Pane on the lower left of the main window, to switch between these two most commonly used folders? OK, put your…

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Tip o’ the Week #112 – Change Outlook’s startup folder

Productivity gurus wax on about how gaining and maintaining control of your never-ending to-do list starts with the way you prioritise, and how you build discipline in working through your task list rather than being distracted by less important “stuff”. So, why is it that we stick with the default setting in Outlook, which starts…

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Tip o’ the Week #110 – Tracking Outlook responses

Most of us regular Outlook users are well-versed in the Request/Response model of doing things other than email. Take an appointment in your own calendar: add an invited attendee or two, and you’ve created a meeting. What’s different? The meeting invitations were sent out and the list of attendees is listed and tracked. If you’re…

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Tip o’ the Week #102 – When did someone really put something in their calendar?

I’ve been thinking about writing this tip since the ToW started almost exactly two years ago (yay!) but for various reasons, competitive advantage amongst them, I’ve held off. I figure it’s now time to relent and share. genesis The tip concerns the differences in Outlook between appointments, meetings, and meetings where you are the organiser….

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Tip o’ the Week #96 – Reining back Outlook’s file size

Outlook likes to cache lots of information on your PC – which is generally beneficial. All of the email in your mailbox, for example, is already on your hard disk, so when you open a message or an attachment, it can open it quickly. This is a Good Thing. In fact, it’s the reason why…

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Tip o’ the Week #91 – So you’re OOF? Meh.

Now that Outlook, Exchange and Lync all provide a way of showing that someone is Out of the Office (aka OOF, not OOO), it should be no surprise when you send email to someone internally, that you get an Out of Office message. Outlook’s tool tip tells you they’re out, Lync’s status icon shows the…

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