This week’s tip comes courtesy of Phil Cross, who discovered it one day whilst trying to tell his colleagues where he was going to be. In Outlook, as you know, you can set the “Show As” status of an appointment or a meeting (and ToW readers of long standing may recall the difference – an appointment is in your calendar only, whereas a meeting is when other people are also invited).
The new “Working Elsewhere” status adds a welcome dose of granularity: what if you’re working at home, you’re available, but you want to make it clear that you’re not sitting at an office desk? “Out of Office” might not cut it, as that could signal that you’re OOF and therefore unavailable…
You could, of course, combine the appointment status with an appropriate Lync status too – you can tell people where you are/what you’re up to through your Location and even your “What’s happening today?” status.
There’s a new status in Lync too – “Off Work”. For all those times when you’re online – using your laptop at the weekend or on a day off, for example, but when you want people to know you’re not actually available to work. Just remember to set it back when you return, or else you’ll just look like a skiver.
Finally, a reminder for everyone planning a summer holiday and who would like to make sure their boss/colleagues/occasional collaborators know that they’re not going to be in the office. Don’t send people a meeting request to remind them you’re on holiday, without setting the status to be Free, the Reminder to be switched off, and the Request Responses to be blank.
[Sorry for the shouting, but so many times I’ve tried to book someone for a meeting only to find their free/busy status is obliterated by some other numpty politely informing that they’re away].
This topic was covered 2½ years ago in Tip o’ the Week #4 …