As per Carol’s introduction post, she's letting you know what's new and hot in the docs for last month – delayed a few days, to accommodate Brad Anderson's announcement of RMS document tracking at Microsoft Ignite. Miss it? Watch the full recording of the keynote or read the recap of the demo: Ignite Keynote Demo Recap: Document Tracking & Secure Collaboration with Azure RMS.
Dan (on behalf of the RMS team)
The Documentation Library for Azure Rights Management has been updated on the web and the latest content has Updated: April 1, 2015 (or later) at the top of the topic.
Summary of the documentation available: Getting Started with Rights Management | Configuring Rights Management | Using Rights Management | Administering Rights Management by using Windows PowerShell
With the recent release of the RMS sharing application and document tracking in preview, we have a lot of doc updates for you in addition to updates and fixes as a result of customer feedback. We're also debuting a NEW, Quick Start Tutorial for people who want to quickly test Azure RMS for themselves in just 5 steps and 15 minutes or less. It covers activating the Azure RMS service, securely sending a confidential document by email to somebody in another organization, and then tracking when that document is opened. Note that you need the latest version of the RMS sharing application for this tutorial, because it uses document tracking, and the instructions and picture reflect the latest UI. We're also looking into providing customizable end-user documentation, starting with the business-to-business share protected scenario. If you're interested in reviewing and using an early version of this documentation, please contact us.
We value customer feedback and try to incorporate it when possible. Although we can't promise to make the docs perfect for everybody, we are committed to continual improvement. If you have any feedback about the docs for the RMS sharing application, for Azure RMS, the new tutorial, or want to review an early version of the customizable end-user documentation, email AskIPTeam@Microsoft.com.
What's New for the RMS Sharing Application Documentation, April 2015
The following information lists the topics that contain significant changes since the last update (January 2015) and support the April release.
– Updated for fixes and new functionality in the April release. For known issues, check the Common issues section in the FAQ for Rights Management Sharing Application for Windows, which has also been updated for the April release.
– Updated the Supported file types and file name extensions table to include files that have a file name extension of .jt will be renamed .pjt.
– Updated throughout for the latest release. Includes:
- New topic, Track and revoke your documents.
- Updated instructions and pictures for Protect a file on a device (protect in-place) and Protect a file that you share by email.
- Updated options and version number in Specify settings in the dialog box.
What's New in the Documentation Library for Azure Rights Management, April 2015
The following information lists the topics that contain significant changes since the last update (March 2015).
– Updated the Azure RMS in action: What administrators and users see section, to reflect the latest UI from the RMS sharing application.
– Updated the RMS sharing application for Windows and mobile platforms section, to include document tracking. Also updated the Other applications that support the RMS APIs section, to revise the information about where you can information about RMS-enlightened applications. These used to be available as icons on the Microsoft Rights Management page, but this page now directs you to the Client device capabilities table for this information. As noted in the Community Addition at the bottom of the page, we're aware that this table doesn't list all our RMS partner solutions (for example, GigaTrust, RightsWATCH, Secure Islands), but only end-user applications that don’t require an additional server product. We hope to have information for all RMS partner solutions available soon.
– Updated with the information that Azure RMS supports the document tracking portal with the RMS sharing application; AD RMS does not support the document tracking portal.
– Updated the Client device capabilities section, to change the final column from Generic Protection to Other file types. Also removed "Azure RMS only" for Foxit Reader for iOS and Android, now that this app now supports AD RMS for these mobile devices. Note that the Comparison of Rights Management Services (RMS) Offerings referenced from this page has been substantially updated to clarify the subscriptions, provide a more expansive list of features, and now includes document tracking and revocation.
– New topic, for people who want to quickly test Azure RMS for themselves in just 5 steps and 15 minutes or less. It covers activating the Azure RMS service, securely sending a confidential document by email to somebody in another organization, and then tracking when that document is opened.
– Updated for the following:
- Added a Tip to the instructions when configuring the rights, to consider adding the Copy and Extract Content right and grant this to selected administrators or personnel in other roles that have responsibilities for information recovery. Granting this right lets them remove protection if needed, from files and emails that will be protected by using this template. This ability to remove protection at the template level provides more fine-grained control than using the super user feature.
- Modified the example for application compatibility for departmental templates, to clarify the difference between Exchange Online and Exchange Server.
- Modified the instructions to refresh templates for Office 2013, from deleting a folder to editing the registry.
– Updated the Entering credentials section for the information that if you've configuring onboarding controls, you must include the account that you specify for the connector. Otherwise, you will see the error "The attempt to discover the location of the administration service and organization failed. Make sure Microsoft Rights Management service is enabled for your organization". Some customers have been running into this issue, not realizing that another administrator previously configured onboarding controls.
– Updated to include the RMS Analyzer tool to help identify and fix potential problems. To read more about this tool and a walkthrough with sample data, I can recommend Tom Aafloen's blog post: Rights Management Services Analyzer Tool – updated.
– Updated to include information about the document tracking site, and link to the video: Azure RMS Document Tracking and Revocation.
– Updated for the new configuration scenario to configure the default use license validity period, and blogged previously in April: Changes to the Azure RMS use license validity period and new version of the Azure RMS Administration Tool
Updated for the following:
- Get-AadrmMaxUseLicenseValidityTime and Set-AadrmMaxUseLicenseValidityTime are added as new cmdlets to the Azure RMS module.
- Add-AadrmTemplate and Set-AadrmTemplateProperty is updated so that the description of the ContentValidityDuration parameter includes references to the tenant-level equivalent setting and the user-level equivalent setting, both of which can override this parameter. The most restrictive setting is always used.