Since Application Analyzer 2006 (AA06) was released, we received some comments on Database usage report generated by AA06 that we want to address in this blog.
Current design of AA06 collects two properties from DB: “DATAMOD” and “NONDATAMOD” and use them to report Last Modified and Last Accessed dates accordingly in Quadrant Classification Report as well as Database access pattern in Executive Summary Report. There is a setting called “Maintain LastAccessed property” on each DB that could be found by following steps bellow:
a. In Notes Client open DB
b. Click on File > Database > Properties
c. Select very last tab
d. “Maintain LastAccessed property” check box under Advanced Options
This setting directly affects accuracy of the report generated by AA06 for the Last Access Date.
In some cases “Maintain LastAccessed property” might be set to off, and then AA06 will generate report based on value saved in “NONDATAMOD” even if DB were accessed after. Therefore we recommend to pay attention to usage report and if you feel that Last Accessed Dates are not accurate we would recommend to turn on this setting on Database, let it run with new setting for some time and run AA06 again. If Database accessed after “Maintain LastAccessed property” set to on, then it will be reflected in a new AA06 report. We plan to address the fact that not all Notes Databases have the Maintain LastAccessed property turned on – we will modify reports to take this into consideration in one of the next updates to AA06.